September 26, 2007

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, September 26th, 2007 at 6:00 P.M.

There were present: Acting Mayor: L Perry

Councillors: R. Beeson

A. Chitaroni

P. Tresidder

Clerk-Treasurer: C. Bigelow

Works Foreman: D. Dufresne

Fire Chief: J. Breault

Present: Doug McLeod

Mayor Belanger was absent as she attended a meeting dealing with the Cobalt Coleman Public School.

Acting Mayor Perry advised she has a conflict with matters dealing with the Temiskaming Speaker -New Business – # 11 Fire Prevention Week Ad

Motion 07-09-10 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed:

(1) Regular Meeting – September 12, 2007

(2) Special Meeting – Carried.

The next Economic Development Committee meeting will be held October 3rd, 2007 at 6:00 p.m.

Mayor Belanger and Members of the Marsh Bay Conservation Association met with the Hon. David Ramsay on September 24th, 2007. Minister Ramsay advised the Hound Chute Dam process has been delayed due to the fact that the original easement wording was not acceptable. Minister Ramsay will ask that a status report be forwarded to the Marsh Bay Conservation Association by Ontario Power Generation or the Minister of Energy.

Badges will be order for Fire Chief Breault and By-Law Officer, Ken Jones.

Works Foreman, Daryl Dufresne, submitted a quote for paving a portion of the Coleman Municipal Complex. He advised that:

– The Salt Shed is nearing completion.

– The Coleman Sign will be installed on the municipal building.

– There will be no private plowing for businesses.

– The Clerk-Treasurer will check with the Insurance Agent to see if the Co-op Student is covered with the municipal insurance.

Chief Breault advised there are no fires to report. Chief Breault requested assistance with moving a 20′ storage trailer which has been donated to the Cobalt Northern Ontario Fire Fighter’s Museum

Council approved the request. The Food Bank Drive will be held Saturday, September 29th, 2007.

Councillor Beeson advised he has requested Knox Martin & Kretch to proceed with submitting an expression of interest for the Ontario Small Waterworks Assistance Program for the Coleman Water Distribution System.

Council reviewed the Town of Cobalt – Cobalt Water Commission press release regarding “The Cobalt Water Supply Act”.

Continued (2)

Council reviewed correspondence submitted by Ms Bev Maille regarding the International Plowing Match 2009 Beautification Committee – Quilt block Project. The Clerk-Treasurer to advise the Committee that Council fully supports the project, that no fee applies and would be in favour of having a quilt block on the municipal building.

Council reviewed and approved the Joint Municipal Services Board and Funding Agreement for the Earlton Timiskaming Regional Airport.

Council reviewed and approved the Coleman Investment Readiness Report. The next meeting will be held October 2nd, 2007

The Clerk-Treasurer will contact Stats Canada regarding the 2006 Township of Coleman census.

Councillor Perry reported on the meeting held regarding the University Headframe. The cost of relocating the headframe exceeding the funding provided. Both municipalities will have to come to an agreement regarding the following: Maintenance of the property, Transfer of the property, Cost of signage, lighting and preservation of the building and Insurance coverage. Council agreed to sharing the maintenance of the property, transferring of the ownership, and pursuing funding for the signage, lighting and preservation of the building. The Town of Cobalt will looking into adding the sight to their insurance coverage. Council will consider becoming more active participants in the Historical Society.

Council reviewed the Sharpe Lake Park Proposal. The Clerk-Treasurer will arrange a meeting with Cobalt Council to discuss the Sharpe Lake Park Proposal, the LaRose Bridge repair and any other matters of concern.

Council reviewed correspondence received from Mr. Ross Latter, Kemp Elliott & Blair, recommending that Members of Council attend the Temiskaming Municipal Association meeting on September 27th. Mr. Latter will be making a presentation on PSAB, Capital Assets and Mr. Gordon Tokaryk, Ministry of Municipal Affairs will update Councils with regards to legislative changes.

Motion 07-09-11 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT Dupuis Paving be hired to pave 2480 square feet at the Coleman Municipal Complex – price $8,017.84 (including GST). Carried.

Motion 07-09-12 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 07-28 being a by-law to confirm the Joint Municipal Services Board and Funding Agreement be read a first and second time. Carried.

Motion 07-09-13 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 07-28 be read a third and final time and be passed and enacted. Carried.

Conferences –

– FCM Walkability and Placemaking training seminar

– Health Information Privacy Day international conference

– Counties, Regions, Single Tier Municipalities DSSAB Conference

– OMERS Supplemental Plan Information Sessions

– Window on Ottawa

– MFOA Conference in Niagara Falls

– AMO/LAS Municipal Energy Management Workshops

– Northern Leaders’ Summit

– Communication * Connection * Collaboration

– OASIS Rural Wastewater Treatment Expo & Annual Conference

– Clean Water Act Workshop & PSAB Changes

Continued (3)

Motion 07-09-14 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT Story Environmental Services be authorized to test the water and the municipal complex – cost $500.00. Carried.

Motion 07-09-15 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

WHEREAS O. Reg. 399/07 (amending O. Reg. 170/03 made under the Safe Drinking Water Act? Requires that a municipal operating authority sample and test the plumbing in private homes for lead;

AND WHEREAS the cost of this procedure must be paid by the users of the whole system;

AND WHEREAS the Provincial Government has not provided municipalities with the necessary funding for this process;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Corporation of the Nation Municipality’s request to withhold any sampling and testing for lead in private homes until further notice;

AND BE IT FURTHER RESOLVED that the Ministry of the Environment change the responsibility for said sampling and testing to the Temiskaming Health Unit. Carried.

Motion 07-09-16 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

WHEREAS taxpayers suffer severe undue hardships as a result of catastrophic natural events;

AND WHEREAS taxpayers’ lives are in a state of disbelief, confusion, and financial upset as a result of such events;

AND WHEREAS immediate assistance/aid is not available to victims of these events;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Township of Stirling-Rawdon’s request that the governments at the federal and provincial level seek to develop a program that will provide prompt assistance to residents who are dealing with the aftermath and repercussions of a catastrophic natural event. Carried.

Motion 07-09-17 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

WHEREAS the Province announced certain reforms of the assessment system during the current re-assessment freeze without re-vamping the actual system of taxation;

AND WHEREAS municipalities have been informed that a capping system will be applied to residential ratepayers;

AND WHEREAS capping residential rate payers may have a detrimental effect on a far larger number of rate payers if Councils are forced to raise tax rates as a result;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Town of Smiths Falls’s request that the Association of Municipalities of Ontario take a much more active role in this situation and exhort the Province to re-vamp the property tax system in a fair and equitable manner. Carried.

During Breast Cancer Awareness Month, October 5th, 2007 will be National Dress Down Day.

The Cobalt Rocks Committee are looking into holding an Open Air Concert next year during their celebration. Council welcomes the idea of an Open Air Concert.

The Clerk-Treasurer to request a quote from Flags Unlimited for a Coleman flag.

The Tri-Town & District Chamber of Commerce forwarded an ad for the Radio Auction to be held Thursday, November 29th, 2007

Council reviewed correspondence received from

– Hydro One regarding the Great Refrigerator Roundup Program.

– Canadian Heritage regarding Federal Funding for Festivals to Support Arts and Heritage

– Ministry of Environment regarding the Source Protection Program

Council approved the Speaker ad for Fire Prevention Week.

Continued (4)

The Clerk-Treasurer to order a copy of the Ontario Occupational Health and Safety Act: Quick Reference 2007 edition.

The Clerk-Treasurer distributed a copy of the proposed by-law respecting construction, demolition and change of use permits and inspections for Council’s review.

The Clerk-Treasurer distributed a report of Zone 8 Clerks and Treasurers meting held September 19th and 20th, 2007

Council reviewed correspondence received from the District of Timiskaming Social Services Administration Board regarding Canada-Ontario Affordable Housing Program.

Correspondence:

– City of Hamilton tops in Blackout Challenge

– News Release – 25 Ontario communities honoured at 2007 communities in Bloom.

– District of Timiskaming Social Services Administration Board – delivery

– Ministry of Municipal Affairs and Housing – Municipal Councillor’s Guide

– ROMA – Ontario Election 2007 Promoting a Rural Agenda

– Ministry of the Environment – Municipal Engineers Association

– AMO – Advocacy Paper

– AMO – Municipal Energy Services Information Request

– NEOnet – Issue 9

– MERCER – name change

– Thomson Carswell – Law Book News

– The Stormceptor Newsletter

– Temiskaming Health Unit – minutes

– Tri-Town & District Chamber of Commerce – E-newsletter

– The Family of Alma Rose Adshead – thank you

– WSIB – Community Workplace Health & Safety Charter

– North Bay and District Hospital – report to the community

Motion 07-09-18 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 07-09-19 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR