Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, September 12th, 2007 at 6:00 P.M.
There were present: Mayor: C. Belanger
Councillors: R. Beeson
Clerk-Treasurer: C. Bigelow
Works Foreman: D. Dufresne
Fire Chief: Jeff Breault
Deputation: Ms Melissa Ruddy, University Headframe
Present: Cathy and Allan Marcella, Doug McLeod, Jack Church, Kurt Leopold, Margot Sawyer and Wayne Alldis
Additions to the agenda Deputations – Melissa Ruddy – University Headframe
New Business – Grader Course
Motion 07-09-01 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed:
Regular Meeting – August 22, 2007
Special Meeting – August 29, 2007 Carried.
Motion 07-09-02 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT the General Accounts in the amount of $134,146.24 and Payroll in the amount of $41,689.60 be passed and paid. Carried.
Ms Melissa Ruddy was in attendance to address concerns Council have with the maintenance of the University Headframe. Ms Ruddy advised the Historic Cobalt Corporation will be responsible for the lighting, signage and wood treatment of the headframe. The Corporation understood that the Township of Coleman would be responsible for cutting the grass, the construction of a fence and a road adjacent to the headframe. Council will meet with the Historic Cobalt Committee on Monday, September 17th, 2007 at 6:30 to discuss the project and come to a consensus regarding the maintenance of the University Headframe.
Chief Breault was in attendance to report on fire response for the Township of Coleman. He advised the Municipal Complex is central in the Township and fire protection will be the same for all residents. Response time cannot be guaranteed for any location in the municipality as there are too many unknown variables – time of day, road/traffic conditions, weather etc. Fire fighters will do the best they can do for all Coleman Residents.
An Economic Development Committee will be held September 24th, 2007 at 6:00 p.m.
Mayor Belanger read a letter forwarded to the Honourable Dwight Duncan, Ministry of Energy, regarding Hound Chutes Dam Project. Council and the Marsh Bay Conservation Association are requesting that Minister Duncan confirm that a directive has been issued to Ontario Power Generation to install an Obermeyer weir on the Montreal River at Hound Chutes in order to regulate the water levels and spill capacity at the Hound Chutes power plant.
A discussion was held regarding ordering a badge for the By-Law Officer. The Clerk-Treasurer to check with Chief Breault whether he needs a badge. This matter will be discussed at the next meeting.
Works Foreman, Daryl Dufresne, advised the vault will be ready on Monday. The Clerk-Treasurer to contact Woody’s to fix the lock on the door. The Salt Shed is progressing. The leak on Martin Drive has been repaired. A Wood Shed, 20′ X 12″, will be built – cost approximately $1,200.00. The 1992 Dodge 1/2 ton truck will be advertised in the Speaker (as is/where is). Councillor Beeson will look into purchasing the “Adshead” screening plant.
The Coleman Water Distribution System Committee request that Mr. Dan Cleroux assist with the funding application project. A lengthy discussion was held regarding the Coleman Water Distribution System. The Committee expressed concerns with bleeding at the end of lines, freeze up in the winter, the installation of meters at each residence and at the end of the lines. Water Users also request that a plan be in place as stated in the Walkerton Inquiry. The Water Users request that Council address concerns mentioned in their letter of August 31st, 2007 and respond to the letter.
Councillor Beeson will approach K M K Consultants Limited to prepare an expression of interest for the new Ontario Small Waterworks Assistance Program. Funding would be used for an engineering study and line replacement for the Coleman Water Distribution System. Councillor Tresidder advised Water Users would be willing to pay the percentage difference should funding be obtained.
Copies of the Earlton-Timiskaming Regional Airport Confirming Agreement were distributed to Council. This matter will be discussed at the next meeting of Council. Mayor Belanger will attend the next meeting September 27th, 2007.
Council reviewed information regarding Hydro One grant for recreation facilities in Ontario and The Ontario Trillium Foundation for wheel chair access to the Community Hall. The Clerk-Treasurer to proceed with applications.
Council reviewed the following correspondence –
Local Authority Services Limited – Investigator Program
Local Authority Services Limited – Electricity Procurement Program
Association of Municipalities of Ontario – Accessibility for Ontarians with Disabilities Act 2005
Timiskaming Health Unit – Public Awareness Campaign – Enviro-Facts Series
Council reviewed correspondence received from Northern Ontario Heritage fund approving the Township of Coleman application for an Economic and Financial Opportunity Officer. The Clerk-Treasurer to advertise the position in the newspaper
The Clerk-Treasurer distributed a preliminary report for the Community Reinvestment Readiness Program for Council’s review. Mayor Belanger and Councillor Perry will attend the next meeting which will be held October 2nd, 2007.
Motion 07-09-03 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT By-Law No. 07-27 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.
Motion 07-09-04 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT By-Law No. 07-27 be read a third and final time and be passed and enacted. Carried.
Motion 07-09-05 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT the water line located under Highway 11B/Buffalo Property be replaced to a (6) six inch line when the Highway is upgraded next year. Carried.
Conferences – Meet & Greet Sessions – ONE Funds municipal investment program
Municipal Health & Safety Association Conference
Intelligent Communities and Broadband
The Municipal Management Diploma Program
2007 Parks & Recreation Aquatic
Northern Ontario Leaders’ Summit
Ontario Southwestern Municipal Conference
FCM Walkability and Placemaking training seminar
Cobalt Rocks Festival – meeting
TMA meeting – September 27th
NEOnet’a Tech Break Time Seminar
Motion 07-09-06 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to write off the following taxes as per Request for Reconsideration:
Roll 5401-000-003-18000-0000 – Agnico Eagle Mines Limited $561.32 Carried.
Motion 07-09-07 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
WHEREAS aboriginal Land Claims in Ontario are encompassing many municipalities and there is no mechanism to legally protect the municipal interest;
AND WHEREAS the Federal Government reviews and accepts claims for negotiations;
AND WHEREAS the Government of Ontario is a municipality’s primary partner in regards to municipal affairs;
AND WHEREAS the Government of Ontario has declined to sit at the negotiating table with the Township of Tyendinaga;
BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman fully supports the Township of Tyendinaga’s request that negotiations be stayed until they are granted a place at the negotiating table as the property being discussed is partly within the municipal boundaries;
AND BE IT FURTHER RESOLVED that negotiations be stayed until the Government of Ontario comes to the negotiating table and begins to take an active role in protecting the municipal interest and that municipal interests in these matters are given concrete legal standing within the Government of Canada’s land claim framework. Carried.
Mayor Belanger proclaimed the following:
– Restorative Justice Week 2007 – November 18th to 25th, 2007
– Canada’s Citizenship Week – October 15th to 21st, 2007
– Waste Reduction Week – October 15th to 21st, 2007
– Child Care Worker & Early Childhood Educator Appreciation Day – October 24th, 2007
Motion 07-09-08 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Brian Bigelow be authorized to attend the Grader program provided by 5th Wheel Training Institute at the cost of $5,300.00 at the earliest convenience. Carried.
– City of Cornwall – Cost of Downloading Provincially Mandated Programs
– Neonet – update
– The Adshead’s – thank you
– Voice Logic – Effective Green Marketing Solutions
– AMO – Ontario Drug Benefit and ODSP Upload
– AMO – Relases Beyond Bricks and Mortar
– AMO – Public Health Grant Allocations & Long Term Care Staffing & Care Standards Review
– AMO – Federal gas tax communications
– MNDM – Restoration of Sault Tourism Icon
– MNDM – Sports and Recreation in Kirkland Lake
– MNDM – Thunder Bay takes step toward creation of technology cluster
– MNDM – French River Infrastructure
– MNDM – Bioprospecting Frontier in the North
– MNDM – Temiskaming Shores Project
– MNDM – Support for Grain and Oilseed Farmers
– MNDM – Entrepreneur Expand Recording Studio
– MNDM – Infrastructure Projects in Northwestern Ontario
– MNDM – Atikokan Mineral Development Study
– MNDM – Iroquois Falls Wood Waste Operation
– MNDM – “Majic” of Welding
– MNDM – Innovative Centres at Cambrian and Norcat
– MNDM – Telecommunications Projects
– MNDM – Coniston Wind Study
– MNDM – Kenora Manufacturing Plant Expand Operation- MNDM – New Science North Projects
– MNDM – Additional Funding for Sudbury Hospice
– MNDM – Ontario Mining Equipment and Services Sector Targets the World.
– MNDM – Investment in Molecular Medicine
– MNDM – Expansion of Cochrane Tourism Attraction
– MNDM – Confederation College Enhances Advanced Technology for Learning Project
– Federation of Ontario Public Libraries – Celebrating the Magic of Public Libraries – Federation of Canadian Municipalities – Green Municipal Fund Annual Report 2006-2007
Motion 07-09-09 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT this meeting do now adjourn. Carried
19715 CIBC $164.46
19716 Evans Bragagnolo & Sullivan $317.58
19717 Minister of Finance $4265.44
19718 Minister of Finance $44630.24
19719 Canada Post $330.72
19720 Clover Valley Contracting $6386.50
19721 Dam Depot $34.00
19722 Kenneth Jones $50.00
19723 Munisoft $114.00
19724 Uniongas $139.22
19725 Claire Bigelow $327.00
19726 Gaetan Rivest $600.00
19727 Dianne Desormeaux $141.75
19728 Township of Coleman – Bldg Pmt $200.00
19729 Agnico Eagle Mines $3611.05
19730 CIBC $211.96
19731 Darcy’s Mechanical Repairs $304.75
19732 Despres-Pacey $211.00
19733 Great West Life Inc $3319.95
19734 HydroOne $1232.02
19735 NorthernTel $108.30
19736 NorthernTel Mobility $341.44
19737 OMERS $3668.94
19738 Ontera $214.04
19739 Reliance Home Comfort $31.13
19740 St James Anglican Church $50.00
19741 Town of Latchford $704.48
19742 Uniongas $47.40
19743 The Wire Box/July August September 2007 Website Maintenance $90.00
19744 Voided Cheque
19745 A&B Digital Printing $17.10
19746 Acklands $470.08
19747 Arnstein Ind Equip Ltd $868.11
19748 Bartlett’s Auto Electic Ltd $284.94
19749 Cote Service $798.75
19750 DSSAB $16607.86
19751 Electronic North Inc $45.55
19752 Grand & Toy $1356.09
19753 Gabe’s Auto Inc $1340.64
19754 Grant Fuels Inc $1740.44
19755 Home Improvement $117.34
19756 HydroOne $305.06
19757 JJ’s Corner Store $196.27
19758 Lifesaving Society $125.00
19759 Mikrolink Computers $391.02
19760 MJH20 Services Inc $1632.40
19761 Municipal World Inc $104.94
19762 New Liskeard Sheet Metal $902.27
19763 North Cobalt Flea Market $128.32
19764 NorthernTel Mobility $85.50
19765 #1 Auto Supplies $28.96
19766 Ontario Shared Services $3367.00
19767 Owl Lite $412.45
19768 Pioneer Diesel Injection Ltd $343.22
19769 Purolator Courier Ltd $32.54
19770 Receiver General – August 2007 Payroll $10739.53
19771 Red Stallion $21.61
19772 Regional Maple Leaf Comm Inc $210.94
19773 Rona Ontario Inc $1121.67
19774 Royal Tire $4634.10
19775 Temiskaming Speaker $395.17
19776 TIME Limited $3.42
19777 TJ Adshead Electical $11945.82
19778 WAMCO $503.00
19779 WSIB $745.64
19780 Xerox Canada Ltd $275.12
General Accounts TOTAL $134146.24
August 2007 Payroll TOTAL $41689.60