October 24, 2007

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, October 24th, 2007 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

By-Law Officer K. Jones

Economic Development

Committee: Dan Cleroux

Economic & Financial

Development Officer: Nicole Renaud

Deputation: Liz Foley – severance application

Allan Legros, Marc Hamelin and Fred McEwen, timber harvesting

Wayne and Diane Puhakka, Lynn Turcotte, Breault Drive

Present: Bill Sutton, Robert Montgomery, Allan Marcella and Doug McLeod

Councillor Perry declared a Conflict of Interest with matters dealing with the Temiskaming Speaker

Motion 07-10-14 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – October 10, 2007 Carried.

Ms Foley was in attendance to present and discuss a proposed severance application of her property on Marsh Bay Road. Council agreed in principle.

Mr. Allan Legros was in attendance to request permission to construct a road to access parcels that are to be harvested behind Loon Lake. Grants Forest Products Inc will need a Forest Resource Licence from the Ministry of Natural Resources to construct this road allowance. Council approved this request providing an agreement could be drawn which would strictly monitor hauling on Portage Bay Road. Grants will also assist with brushing along Portage Bay Road. Mr. Legros advised timber release for the Mud Lake parcels is expected within the next two weeks.

Mr. Cleroux advised NEOnet have informed him that work on high speed internet will not start until the Spring as On Terra did not complete their work as scheduled. All financials are done but the physical work will not be beginning at this time. Mr. Cleroux suggested that NEOnet prepare a press release to advised residents of the delay.

Miss Renaud advised the funding application for wheel chair access is nearing completion and will be submitted to Trillium shortly. She presented Council with a number of very interesting ideas to invite businesses and to advertise the Township of Coleman.

Councillor Perry advised the Coleman Fire Department will be holding their election on November 8th, 2007.

A discussion was held regarding decommissioning the Refinery well. Mr. Cleroux will look up procedure to be followed.

The Coleman Flag will be advertised in the next Weekender.

Continued (2)

The Clerk-Treasurer advised the Township of Coleman is now compliant with the Emergency Management and Civil Protection Act for 2007.

The Clerk-Treasurer advised a letter has been forwarded to Minister Greg Sorbara, Ministry of Finance advising him that Council have submitted an objection to STATS Canada regarding the Township of Coleman 2006 census. Council requested that the Ministry of Finance staff have regard for this error in population numbers before making a final decision for the Township of Coleman’s OMPF allocation for 2008.

Motion 07-10-15 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

WHEREAS the Township of Coleman wishes to prepare an asset management plan for the orderly and efficient replacement of the Coleman Water Distribution;

AND WHEREAS the Township of Coleman proposes to retain Engineering expertise to design for construction a system that will provide water that meets provincial regulations;

AND WHEREAS the Coleman Water Distribution serves 1,000 or fewer residents

AND WHEREAS the Clerk-Treasurer confirms that the information in this expression of interest is factually accurate;

BE IT RESOLVED THAT the Township of Coleman submit an expression of interest for the Ontario Ministry of Public Infrastructure Renewal – Ontario Small Waterworks Assistance Program. Carried.

Conferences – Ontario Backflow Prevention Association – 5th Annual Conference

Municipal Drinking Water Licensing Program

Drinking Water Quality Management

Killarney Sector Meeting.

Motion 07-10-16 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Dupuis Paving be authorized to extend the paved area an extra 10 feet at the Municipal Complex to accommodate the wheel chair access. Carried

Motion 07-10-17 MOVED BY Lois Perry and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Wood Shed Building be extended an extra 4 feet to 16′ X 20′ – cost $1,437.86. Carried

Motion 07-10-18 MOVED BY A. Chitaroni and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to attend the Ontario Clean Water Act and PSAB Changes Training Workshops in Sudbury in October and November, 2007 and the Municipal Drinking Water Licensing Program Workshop in Timmins on October 25th. Carried

Motion 07-10-19 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Temiskaming Speaker for Remembrance Day in the amount of $68.00. Carried.

Motion 07-10-20 MOVED BY Lois Perry and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase a wreath from The Royal Canadian Legion – $120.00. Carried.

Council reviewed and discussed the following correspondence:

– Municipality of Brockton – funding formula being used for Conservation Authorities

– Chamber of Commerce – Attractions and Accommodations for Ontario Tourism

– Association of Municipalities of Ontario – COMRIF Top-up funding for Rural and Small Urban Municipalities.

– Tri-Town and District Ministerial Association – Adult Entertainment Establishments

– Food Forever Fund – Hallowe’en Costume Party to be held October 27th.

Continued (3)

Correspondence received from Ms Belinda Beairsto, Eco-Logix was reviewed. The Clerk-Treasurer to invite Ms Beairsto to make a presentation to Council.

Correspondence:

– Play Works – Youth Friendly Community Recognition Program

– Temiskaming Health Unit – Ready or Not

– The Latchford & Area Moose Call

– FCM – Federal Investments in Municipal Infrastructure

– NEOnet – Wired News

– Earlton-Timiskaming Regional Airport Municipal Services Board – minutes

– Timiskaming Health Unit – Smoke-Free Ontario Act

– FCM – Green Municipal Corporation opens Carbon Offset market to Canadian Municipalities

– Primitive Element Entertainment – concert

– MMAH – Brownfield Redevelopment

– Social Benefits Tribunal – Directions

Motion 07-10-21 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 07-10-22 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR