October 10, 2007

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, October 10th, 2007 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Works Department D. Dufresne

Economic & Finance

Officer: Nicole Renaud

Deputation: Bruce Murphy

Motion07-10-01 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting September 26, 2007

Special Meeting – Carried.

Motion 07-10-02 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the General Accounts in the amount of $81,546.36 and Payroll in the amount of $22,712.25 be passed and paid. Carried.

Motion 07-10-02 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT By-Law No. 07-29 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 07-10-04 MOVED BY A. Chitaroni and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 07-29 be read a third and final time and be passed and enacted. Carried.

Mr. Bruce Murphy was in attendance to question the process of enforcing the Zoning By-Law and Property Standards By-Law. Mr. Murphy is concerned with contamination of the water table and advised all properties are zoned either Residential or Rural. Council have discussed this matter with Mr. Ken Jones, By-Law Officer and authorized him to proceed with the enforcement for property owners who have exhausted the negotiation process for the clean up of their property. Mr. Jones will report to Council prior to commencing the enforcement. Mr. Murphy will attend the next meeting for an update on progress being made with this matter.

Miss Renaud advised she is working on completing funding application to the Ontario Trillium Foundation and Hydro One for wheel chair access and air conditioning for the community hall. She asked that Council provide her with a priority list of projects. A discussion was held regarding Strategic Planning for the Township of Coleman which would provide a programme for the next few years to come.

Motion 07-10-05 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT this motion is presented in order to approve applying for the Ontario Trillium Foundation Small Capital grant. The grant would be used to provide wheelchair access to the community hall, thus enabling universal access for residents of Coleman Township. This access will create conditions that increase community engagement in its current and future art, cultural, sport and recreational activities. Carried.

Continued (2)

The next Economic Development Committee Meeting will be held October 29th, 2007.

Mr. Daryl Dufresne advised he and Mayor Belanger visited Breault Drive as he has concerns with snow plowing during the winter. The Clerk-Treasurer to forward a letter to Mr. Puhakka to request that he remove his fence during the winter months.

The Clerk-Treasurer advised NEOnet are expecting OnTerra to finish their work on the project in the very near future. They have asked that the Township of Coleman be placed at the top of the list and they are hoping to have high speed internet in the Township by December 2007 (the very latest it can be is October 2008).

Dupuis Paving have completed their work with the paving in the front of the building. The Wheel Chair will have to be redone as it does not meet the requirements.

Ms Baldwin from STATS Canada advised the Ontario Geographer is working on the Township of Coleman census but she does not expect a reply for another six weeks.

Council reviewed quotes received from Flags Unlimited for a “Coleman” flag. The Ladies’ Auxiliary will be asked if they are interested in using this as a fund raiser.

Council reviewed and approved the revised Building By-Law.

Mr. Mike Trodd, Manager, District of Timiskaming Emergency Medical Services, advised he is still working with Heart and Stroke regarding finalizing the list of sites for defibrillator.

Motion 07-10-06 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to request another phone line from Northern Telephone in order to provide internet service for the Economic Development Officer.

Carried..

Motion 07-10-07 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT Nicole Renaud, Economic Development Officer, be authorized to apply for funding to the Trillium Foundation for the cost of a consultant to conduct a Strategic Planning Weekend;

AND FURTHER THAT Mr. Bob Jonkman be hired to lead the municipality through a Strategic Planning Weekend;

AND FURTHER THAT key people be invited to participate in this session. Carried

Motion 07-10-08 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Nicole Renaud, Economic Development Officer, be authorized to attend the Dynamics of Partnerships on Thursday, October 25th, 2007 in North Bay. Carried.

Conferences – District Social Services Administration Boards Conference

Kirllarney Sector Meeting

Economic Developers Council of Ontario – Case Study Presentation

The Future of Emergency Management in Ontario – conference

Managers & Supervisors Conference

Train-the-Trainer Schedules

2007/08 AMO/LAS Municipal Energy Management Workshops

Ontario Forestry Safe Workplace training

Communities in Bloom Program

Geotechnical Considerations for Successful Trenchless Technology

Continued (3)

Motion 07-10-09 MOVED BY RON Beeson and SECONDED BY Pat Tresidder:

WHEREAS the Ministry of Environment released new regulations which were added to Reg 170/03 of the Safe Drinking Water Act, regarding the number of annual lead samples to be taken per drinking water system;

AND WHEREAS the additional sampling requirements will result in increased annual sampling and labour costs which must be covered through increased water rates to the consumer;

AND WHEREAS the number of samples required are not proportionate when comparing small drinking water systems to larger municipalities of 100,000 or more;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Township of Wellington North’s call upon the government and the Honourable Minister of Environment to reduce the lead sampling requirements for small municipal water systems proportionately to the number of samples required for larger municipalities of 100,000 or more

AND FURTHER TAT amalgamated municipalities with numerous small water systems be allowed to consolidate these systems for the purposes of identifying the total population served and perform the required lead sampling proportionately within their water systems based on the total population served. Carried.

Motion 07-10-10 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT Mayor Belanger and Councillor Beeson be authorized to attend the Northern Leaders’ Economic Summit in Timmins – cost $250.00 ea. Carried.

Motion 07-10-11 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

WHEREAS Municipalities are legislated to tax Farmland, Managed Forest and Conservation Land at a rate of 25%;

AND WHEREAS this increases the tax rate for all landowners in rural municipalities who are no longer compensated for this loss of income;

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman fully supports the Township of Burpee and Mills’ request that the Province must directly refund to the Municipalities the 75% Farmland, Managed Forest and Conservation Land Tax or that the Province allows Municipalities to tax these lands at 100% and the Province funds 75% of the tax directly to individual landowners. Carried.

Council reviewed the following correspondence:

– Township of North Dumfries regarding increasing fees and royalties charged to aggregate operators so that the Ministry of Natural Resources can better staff the enforcement branch.

– Township of Brock regarding their request to the Province of Ontario to remove the exemption

status for Sound-sorb and Nitro-sorb by imposing the recommended regulatory control of a Certificate of Approval.

– Emergency Management Ontario’s Incident Management System overview presentation.

– Accessibility Directorate of Ontario regarding two Ontario Regulations under the Accessibility for Ontarians with Disabilities Act, 2005 – Ontario Regulations 429/07 and 430/07.

– Air Temiscamingue’s survey.

Council reviewed correspondence received from Hydro One regarding their Electricity Retrofit Program – Rebates for your energy efficiency projects. Miss Renaud will look into this program.

Council reviewed correspondence received from Mr. Ross Latter, Kemp Elliott & Blair regarding fees and timing of audit.

Correspondence:

– Denis A. Chamberland – Procurement Expertise

– AMO – MHSW Program Plan and MHSW Tendering

– AMO – Deadline Reminder Application Newcomers

– AMO – 2006 Federal Funding Annual Expenditure Report

– AMO – Key Campaign Promises 2007

Continued (4)

Correspondence:

– OCETA Summer 2007 e-Newsletter

– SickKids Foundation – request for donation

– Hydro One – CSA Overhead Lines Standards revised

– The Recycling Council of Ontario – Waste Reduction Week in Canada- Safe Kids Canada

– Canadian Energy Efficiency Alliance

– Food Forever Fund – Halloween Costume Ball

– Natural Gas – newsflash

– Smart Serve – news

Motion 07-10-12 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 07-10-13 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

19781 Agnico Eagle Mines $561.51

19782 Claire Bigelow $273.67

19783 Eddy Charette-Toilet/Twn Office 10 Prospect $59.95

19784 Kenneth Jones $50.00

19785 Gaetan Rivest $600.00

19786 Dianne Desormeaux $162.75

19787 5th Wheel $5300.00

19788 Acklands Inc $461.62

19789 AMCTO $27.50

19790 Arnstein Ind Equip Ltd $168.63

19791 Boc $238.47

19792 Canada Post $275.60

19793 Champion Road Machinery Sales $229.41

19794 CIBC $2805.39

19795 City of Timmins $255.74

19796 Clover Valley Contracting $15117.72

19797 Cote Services $497.00

19798 Cote’s Pole Line Inc $644.48

19799 Dianne Desormeaux $14.81

19800 DSSAB $16607.86

19801 Grand & Toy $471.59

19802 Gabbani Courier Service $139.07

19803 Great West Life Inc $3462.44

19804 Home Improvement $61.29

19805 Hydro One $3148.81

19806 Lakeview Signs $325.43

19807 Mackey Automotive $12.78

19808 Mikrolink Computers $2248.08

19809 Miller Minerals $978.62

19810 Northern Tel $455.31

19811 North Cobalt Flea Market $93.08

19812 Northern Tel Mobility $176.12

19813 OMERS – September 2007 $2450.96

19814 Ontario Shared Services $3367.00

19815 Pioneer Diesel Injection Ltd $368.82

19816 Purolator $23.32

19817 Receiver General – Pay Ded Sept 2007 $6177.21

19818 Rona Ontario Inc $1237.40

19819 Stock Transportation Ltd $2922.42

Continued (5)

GENERAL ACCOUNTS

19820 Temiskaming Speaker $809.56

19821 T.I.M.E. Limited $138.69

19822 Timiskaming Health Unit $3438.00

19823 Town of Cobalt – Taxes 2007 $503.29

19824 Town of Cobalt – Town Water – 4th Quarter $3231.69

19825 Tri-Town Automotive Ind Supply $93.29

19826 Uniongas $79.39

19827 WSIB September 2007 $446.23

19828 Xerox Canada Ltd $334.56

TOTAL $81546.36

PAYROLL-September 2007 $22712.25

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CLERK-TREASURER MAYOR