November 7, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, November 7th, 2011 at 6:00 P.M.

There were present: Mayor: D. Cleroux
Councillors: S. Cote
C. Marcella
L. Perry
P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Fire Chief: D. Laitinen

By-Law Officer: K. Jones

Present in the audience: Alex & Patricia Forrest, Jim Patrick

ADOPTION OF THE AGENDA

Motion 11-11-07 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of November 7th, 2011 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

None

ADOPTION OF THE MINUTES

Motion 11-11-08 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – October 24, 2011
Special Meeting: November 21, 2011 Carried.

ACCOUNTS

Motion 11-11-09 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:
BE IT RESOLVED THAT THE General Accounts in the amount of $87,837.46 and Payroll in the amount of $20,963.31 be passed and paid. Carried.

STAFF REPORTS

Mr. Brian Bigelow reported of the following:
– site visit to Gillies Lake Road
– Union Gas – violation order for the furnace and work order for the other furnace and boiler
– Private Plowing – some will be discontinued as buildings have been erected
– Mud Lake Road construction is now completed.

Motion 11-11-10 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the report provided by Mr. Brian Bigelow, Works Department, as presented: Carried.

Chief Laitinen expressed his concern with the Cobalt Refinery site and would like to meet with Mr. Rice. The Clerk-Treasure has forwarded an invitation to Mr. Rice to attend a meeting of Council.

Motion 11-11-11 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Council approves the report provided by Mr. Don Laitinen, Fire Chief, as presented: Carried.

Motion 11-11-12 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:
BE IT RESOLVED THAT Council approves the following Volunteer to the Coleman Fire Department: Mr. Marcel Gauthier, Gillies Lake Road Carried.

The Clerk-Treasurer provided the following to Council:
– the recycle survey summary
– Waste Site summary report
– other matters

Motion 11-11-13 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:
BE IT RESOLVED THAT Council approves the report provided by the Clerk-Treasurer, as presented: Carried.

The Clerk-Treasurer to invite Mr. Garett Hunting, Animal Control Officer, to attend the next regular meeting of Council.

BY-LAW

Motion 11-11-14 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT By-Law 11-24 be read a third time and finally passed this 7th, day of November 2011. Carried.

BUSINESS ARISING FROM THE MINUTES

Chitaroni Subdivision – deferred to the next meeting , will be dealt with in camera

Purchase of hall furniture – Councillor Marcella advised suppliers will provide chair samples for Council’s consideration.

Aggregate Resources – Councillor Perry will prepare a letter for the next meeting of council

Review by-law for maintenance of property – Council approved the sample by-law which will be merged with the present by-law.

Works Department – job description – Mr. Bigelow will review and update the present job description.

Radio Auction – a one week tenting spot at Bass Lake Park for the Summer of 2012 will be donated to the Radio Auction for 2011.

CCLT – purchase of sign – The Clerk-Treasurer will look into the purchase of the sign for the Northern Section.

Recycling Survey summary – Council will review the summary. The matter will be discussed at the next meeting of council

NEW BUSINESS

Conferences: Celebration of Life
Foundations for the Future
Ministry of the Environment Water Operator Training
Resolutions:
Motion 11-11-15 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $2,000.00 to the Cobalt Public Library. Carried.

Motion 11-11-16 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $174.00 to Community Living Temiskaming South which represents the Township of Coleman’s per capita for 2011.Carried.

Motion 11-11-17 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $3,200.00 to the Town of Cobalt for children participating in Minor Hockey and Figure Skating. Carried.

Motion 11-11-18 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:
BE IT RESOLVED THAT Municipal Employees be paid for 2011 overtime and holidays not taken during the year. Carried.

Motion 11-11-19 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase (20 lbs) turkeys for all Members of Council and Township Employees and hams for the Volunteer Firemen.
In addition 1 ham and 2 large turkeys will be purchased for the Annual Christmas Dinner at the Golden Age Club on December 25th, 2011 and one large turkey for the Coleman Fire Department annual holiday celebration. Carried.

Motion 11-11-20 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the honorarium to the Property Standards Committee for the year 2011. Carried.

Council reviewed correspondence received from the Ministry of Natural Resources regarding the Temiskaming Nordic Ski Club Request to purchase Crown land. The Clerk-Treasurer to invite a member to the Club to attend the next regular meeting of council.

Council reviewed correspondence received from the Ministry of Community Safety and Correctional Services regarding Daily Consolidated Situation Reports.

COMMITTEE REPORTS

Bass Lake Committee
– Councillor reported that the Committee has inspected the cabins at Bass Lake Park
– A meeting is scheduled for the last week in November and recommendations for the budget will follow.

Planning and Development
– Councillor Cote advised Council has held the first meeting for the Official Plan review.

Public & Safety
– Councillor Tresidder advised the Works Department is getting ready for winter.
– Fire Hydrants have been winterized
– Roads are in good shape

CORRESPONDENCE
– Ministry of Community Safety and Correctional Services – update
– AMO Communications – Watch File
– Zachary Spicer – Information on Servicing Agreements
– Timiskaming Health Unit Board of Health – minutes
– Municipal Property Assessment Corporation – 2011 Property Assessment Notice Mailing

IN CAMERA (CLOSED) SESSION

Motion 11-11-21 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local board employees;
(b) a proposed or pending acquisition or disposition of land by the municipality or local board;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:30 p.m. to discuss the following matter: Proposed Purchase of Land
By-Law Officer report Carried.

Motion 11-11-22 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 7:55 p.m. without a report. Carried.

Mr. Bigelow will measure and flag the location of a ditch on Gillies Lake Road in order to remediate the flooding problem.

Motion 11-11-23 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Council approves the report provided by Mr. Ken Jones, By-Law Officer, as presented: Carried.

CONFIRMATORY BY-LAW

Motion 11-11-24 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT By-Law No. 11-34 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 11-11-25 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT By-Law No. 11-34 be read a third and final time and be passed and enacted. Carried.

ADJOURNMENT

Motion 11-11-26 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.
GENERAL ACCOUNTS

23177 Mike Keon 112.00
23178 Canada Post 666.70
23179 Dianne Desormeax 546.50
23180 Accuracy Environmental 79.10
23181 Bartlett’s 6.33
23182 City of Timmins 155.68
23183 Fire Safety Canada 50.85
23184 H2O on the Go 32.00
23185 LifeSaving Society 45.80
23186 Municipal World Inc 111.87
23187 North Cobalt Flea Market 216.73
23188 Cancelled
23189 Red Stallion 45.08
23190 Rene’s Garage 192.04
23191 Rona 194.49
23192 Royal Tire 248.60
23193 Sel Warwick 4758.61
23194 Temiskaming Speaker 165.23
23195 T.J.Adshead Electrical 5452.92
23196 Temiskaming Municipal Building 1957.20
23197 Tri-Town Automotive 68.43
23198 Trina Breault Hockey Reg Tem Shores 113.00
23199 Xerox Canada Ltd 331.62
23200 Don Laitenin 40.50
23201 Kenneth Jones 50.00
23202 Hydro One 1164.31
23203 Northern Tel 443.11
23204 Town of Cobalt 2579.40
23205 Uniongas 95.01
23206 Wayne’s Garage 358.85
23207 Hydro One 282.50
23208 Dianne Desormeaux 660.25
23209 Wayne Hearn 207.40
23210 AJ Stone 875.12
23211 Christine Gagnon 297.07
23212 Temiskaming Shores 741.69
23213 Claire Bigelow 558.07
23214 Cote’s Pole Line 572.91
23215 Devost’s Valumart 541.34
23216 Don Laitinen 135.00
23217 DSSAB 14964.77
23218 exp Geomatics Inc 9857.95
23219 Canadian Municipalities 171.27
23220 Grand & Toy 848.80
23221 Grant Fuels Inc 4424.29
23222 Hydro One 2475.89
23223 Kemp Pirie 4449.56
23224 Minister of Finance 3390.00
23225 MIS Insurance 810.00
23226 Munisoft 140.59
23227 Northern News 37.29
23228 Northern Tel Mobility 240.67
23229 OMERS October 227.32
23230 Orkin 67.80
23231 Pete’s Small Engines 85.20
23232 Phippen Waste Management 719.02
23233 Phippen Signs 1237.35
23234 Prism Publishing 151.42
23235 Pyromont Equipment 508.50
23236 Receiver General October 2011 6175.34
23237 Red Stallion 6.72
23238 Regional Maple Leaf Inc 267.81
23239 Royal Canadian Legion 45.00
23240 Royal Tire 1200.00
23241 Sirius Benefit Plans 3281.28
23242 Temiskaming Speaker 374.03
23243 Temiskaming Torch 422.06
23244 Town of Cobalt Water 3060.60
23245 Wayne’s Garage 398.00
23246 WSIB October 2011 595.62

TOTAL $87837.46

___________________________ ________________________
CLERK-TREASURER MAYOR