November 21, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, November 21st, 2011 at 6:00 P.M.

There were present: Mayor: D. Cleroux
Councillors: C. Marcella
L. Perry
P. Tresidder
Works Foreman: B. Bigelow
Clerk-Treasurer: C. Bigelow
Animal Service Provider: G. Hunting

Deputation: Anthony Story and Ryan Seguin

There were present in the audience: Doug McLeod, Jim Patrick, Dennis Kelly

ADOPTION OF THE AGENDA

Motion 11-11-35 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of November 21st, 2011 as presented: Carried.

DISCLOSURE OF ANY PECUNIARY INTEREST

None.

ADOPTION OF MINUTES

Motion 11-11-36 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – November 7, 2011
Special Meeting – November 14, 2011 Carried.

ACCOUNTS

Motion 11-11-37 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the General Accounts in the amount of $44,048.77 be passed and paid.
Carried.

STAFF REPORTS

The Clerk-Treasurer presented a report regarding various pending matters.

Motion 11-11-38 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Council approves the report provided by the Clerk-Treasurer, as presented: Carried.

Mr. Garett Hunting updated Council regarding his progress with “cat” complaints in Mileage 104. Mr. Hunting also reported on an incident regarding a dog running at large.
Motion 11-11-39 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the report provided by Mr. Garett Hunting, Animal Service Provider, as presented. Carried.

Mr. Bigelow presented a short report for the Works Department.
Motion 11-11-40 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the report provided by Mr. Brian Bigelow, Works Department, as presented: Carried.

DELEGATION

Mr. Story was in attendance to update Council regarding the Temiskaming Nordic Ski Club’s proposed land purchase. The Club presently holds an annual Land Use Permit for the chalet and related buildings and a six (6) month land use permit for the trails only. The Club would like to install lighting on the trail for use in the evenings by children. Ownership would allow them to proceed with this proposal and would also facilitate funding applications. Council expressed some concern with public access to properties beyond this property and use by neighbouring residents. Council will visit the site and this matter will be decided at the next regular meeting.

BUSINESS ARISING FROM THE MINUTES
1. Works Department – Mr. Brian Bigelow will prepare an updated job description.

2. The following matters were tabled to the next meeting:
– Maintenance and Occupancy of Property & Clean Yards By-Laws review – tabled.
– User Fees By-Law review – tabled
– Hall Rental Policy

4. Community Hall furniture purchase – Council Marcella will contact the Companies regarding the samples which were promised.

6. Council reviewed and discussed the Latchford Control Dam FedNor application. Although Council fully supports the Town of Latchford in their endeavour, they could not provide financial assistance at this time.

NEW BUSINESS
Conferences – Conservation and Energy Efficiency Incentives

Resolutions:
Motion 11-11-41 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
WHEREAS the Province has taken away from municipalities both commenting and approval authority for “green energy” projects;
AND WHEREAS such facilities are being constructed with required building permits and/or other required approvals;
BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Township of Mulmur’s request that the Province of Ontario be urged either to adopt a standardized compliance checklist of requirements to ensure that such facilities are being installed in an appropriate manner, and to be more diligent in their review/approval of such projects, or amend the requirements so that all such facilities are subject to a municipal consultation/approval process or, at the very least, a protocol for ensuring that such facilities are installed appropriately and in accordance with required approvals. Carried.

Motion 11-11-42 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay all accounts presented to the Township up to and including December 31, 2011. Carried.

Motion 11-11-43 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:
BE IT RESOLVED THAT the Township Auditors be instructed to transfer surplus, if any, for 2011to working capital reserve account, any deficit be withdrawn from working capital reserve account. Carried.

Motion 11-11-44 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT a Unit Heater be purchased and installed in the Works Department from Haileybury Plumbing and Heating for the qyoted price of $2,256.25 plus tax. Carried.

Motion 11-11-45 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to write off the following taxes:
Tax Arrears Process – transferred to Township of Coleman
Roll 5401 000 002 20700 Taxes $497.76 Interest $128.57
Roll 5401 000 003 05800 Taxes $544.48 Interest $172.08 Carried.

Motion 11-11-46 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase the 2012 Neptune Systems Maintenance from 02-01-12 to 12-31-12 in the amount of $2,725.80. Carried.

Motion 11-11-47 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
WHEREAS shed parties, barn parties and family functions held in farm buildings are an important part of rural culture;
AND WHEREAS private buildings or private property should be the responsibility of the owners and as such the owners are responsible for their actions and their properties;
BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the County of Huron’s objection to the direction from the Fire Marshal’s Office restricting said use. Carried.

Motion 11-11-48 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
WHEREAS Ontario’s private woodlots harvested for commercial purposes are a valuable asset and a source of income to the landowners who harvest them responsibly;
AND WHEREAS the Ontario Disaster Relief Assistance Program does not currently include claims from the private woodlots harvested for commercial purposes, for their loss of income or product; even when the woodlot landowner can provide evidence of the loss of income sustained from an eligible disaster;
BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the County of Huron’s request to the Minister of Finance and the Minister of Municipal Affairs and Housing to conduct an immediate review and include the losses sustained by woodlot owners in the applications for eligible assistance under ODRAP. Carried.
Council reviewed the following correspondence:
– Confirmation of Staking
– MNDMF – 2012 Festivals and Events Submissions
– Ministry of Citizenship and Immigration – Ontario Medal for Young Volunteers
– OPP – Cost Recovery Formula
– Canada Ontario – COMRIF Asset Management Project Contribu6tion Agreement

Council supported the Christmas Decoration Contest for 2011.
– 1st prize – $100.00
– 2nd prize – Two theatre tickets and the SMC Booth
– 3rd prize – Coleman Flag

Council reviewed the Applications for the Release of Trees Reserved to the Crown-Coleman Township. The requests to be forwarded to Georgia Pacific.

COMMITTEE REPORTS

1. Public Works – Mayor Dan Cleroux advised that winter preparation are finished and the new sander works very well.

2. Finance – Councillor Cathy Marcella presented the October Financial Report.

3. Government Liaison – Mayor Dan Cleroux advised municipalities are waiting for the Provincial and Federal levels of government to present their 2012 plans.

4. Coleman Water Distribution – Councillor Cathy Marcella advised Mrs. Gagnon will review the water billing process with the Municipal Auditor.

5. Tourism & Rec – Councillor Lois Perry will try to attend the next CCLT meeting.
The Bass Lake Committee will be meeting November 29th to do a budget. Mr. Ryan Seguin is making progress with the survey of proposed Bass Lake Parcels

CORRESPONDENCE

– Canada business Ontario
– CUI Events
– Temiskaming Shores – Small Business Enterprise Centre
– AMO Communications – Watch File
– DTSSAB – minutes
– Earlton-Timiskaming Regional Airport – minutes
– TMA – minutes and agenda
– OTS news

IN CAMERA (CLOSED) SESSION

Motion 11-11-49 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local board employees;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:35 p.m. to discuss the following matter: Cobalt Refinery Site Carried.
Motion 11-11-50 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:50 p.m. with a report.
Carried.

Mr. Bob Rice was in attendance to update Council regarding the solution clean up, building demolitions and timelines. Mr. Rice also provided Council with 2009/2010 MSDS sheets.

ADJOURNMENT

Motion 11-11-51 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS
23247 Benson 40.44
23248 CIBC Visa 731.15
23249 City of Timmins 155.68
21350 Don Laitinen Travel & Allowance 1500.00
21351 Donna Dean/Harper Reimburse Plow 339.00
23252 Fire Safety Canada 508.07
23253 Grant Home Hardware Bldg 11.02
23254 H20 on the Go 11.00
23255 Home Improvement 8.09
23256 Linde Canada Ltd 72.54
23257 North Cobalt Flea Market 711.69
23258 Receiver General of Canada October Payroll Ded 12929.56
23259 Rona 109.35
23260 Spectrum 2000 1030.45
23261 Dianne Desormeaux 573.75
23262 Voided Chq
23263 Hydro One 951.04
23264 Acklands Inc 481.22
23265 Alvin Caldwell Sand& Gravel 9557.11
23266 Cobalt Public Library 2000.00
23267 Community Living South 174.00
23268 Darren Ridley Fire Dept 47.58
23269 Electronic North 90.34
23270 exp Geomatics Inc 3610.63
23271 Grand & Toy 102.11
23272 Grant Fuels Inc 1165.81
23273 Hydro One 41.58
23274 Miller Minerals 526.66
23275 Municipal Service Provider 425.00
23276 NorthernTel 369.55
23277 Ontera 11.57
23278 Purolater 51.32
23279 Pyromont Equipment 339.00
23280 St Cyr Florals 84.75
23281 Temiskaming Plastics Ind Ltd 439.95
23282 Town of Cobalt – Hockey/FSkating 3200.00
23283 Tri-Town Automotive Ind 44.58
23284 Uniongas 177.13
23285 Vision Signs & Graphics 1271.25
23286 Wayne Hearn 154.90

Total $44.048.77

___________________________ __________________________
CLERK-TREASURER MAYOR