November 14, 2007

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, November 14th, 2007 at 6:00 P.M.
There were present: Mayor: C. Belanger

Councillors: A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Works Foreman: D. Dufresne

By-Law Officer: K. Jones

Municipal Auditor: Ross Latter

Economic & Development

Financial Officer: N. Renaud

Economic Development

Committee: D. Cleroux

Motion 07-11-04 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed:

Regular Meeting – October 24, 2007

Special Meeting – November 7, 2007 Carried.

Motion 07-11-05 MOVED BY A. Chitaroni and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the General Accounts in the amount of $189,997.93 and Payroll in the amount of $25,555.92 be passed and paid. Carried.

Motion 07-11-06 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 07-31 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 07-11-07 MOVED BY A. Chitaroni and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 04-31 be read a third and final time and be passed and enacted. Carried.

Motion 07-11-08 MOVED BY Lois Perry and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 07-32 being a by-law to authorize an Automatic Aid Agreement be read a first and second time. Carried.

Motion 07-11-09 MOVED BY A. Chitaroni and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 04-32 be read a third and final time and be passed and enacted. Carried.

Mr. Cleroux tabled the October 29th Economic Development Committee minutes. Mr. Cleroux advised high speed internet would be delayed until Spring in the Township of Coleman. The Clerk-Treasurer to request an explanation from NEOnet for this delay.

Miss Renaud advised Council should devise a strategy to approach the Ministry of Natural Resources for the purchase of Crown Land along the Montreal River. A proposed environmentally friendly pilot project for Crown Land Development Initiative will be compiled and presented to the Minister of Natural Resources.

Continued (2)

Motion 07-11-10 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

WHEREAS council for the corporation of the Township of Coleman is in the process of developing an Economic Development Plan for their municipality;

AND WHEREAS one of Coleman’s most valuable resources is waterfront property;

AND WHEREAS a vast majority of this land is Crown land;

AND WHEREAS Council intends to pursue the implementation of an environmentally friendly pilot project utilizing some of this Crown land;

THEREFORE BE IT RESOLVED that the Honourable Donna Cansfield, Minister of Natural Resources, be notified of the Township of Coleman’s intentions and respectfully request the Ministry’s cooperation in the development of this project. Carried.

Miss Renaud advised only one application can be submitted to Trillium at one time. She will look other funding avenues for the Strategic Planning Weekend to be held early next year.

Motion 07-11-11 MOVED BY A. Chitaroni and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT this motion is presented to the Council of the corporation of the Township of Coleman in order to approve applying to the South Temiskaming Community Futures Development Corporation Local Initiative Fund (LIF). This will enable Coleman to apply to receive $5,000.00 to help it develop its community profile and business plan, a project done in conjunction with its partner communities: Cobalt, Latchford and Temagami. Carried.

The Calendar Contest is progressing very well. Other suggestions were presented and estimates will be requested for these. Prizes for the contest were discussed and approved by Council.

A discussion was held regarding the Refinery Townsite Septic System bed. Two quotes have been received. Works Foreman, Daryl Dufresne will investigate the possibility of repairing rather replacing the septic system bed.

Correspondence received from Mrs. Cathy Marcella regarding the Coleman Water Distribution System was reviewed. The Clerk-Treasurer to forward the most recent 2006 financial report.

Councillor Perry reported on the FONOM meeting held November 9th, 2007. Committees will be built for each topic discussed during the Northern Summit – Health, Transportation, Education, Energy, Natural Resources. Councillor Perry will head the Natural Resources Committee.

Mr. Ross Latter was in attendance to present the Engagement Letter which will be signed by Council. He also presented his Independent Letter, discussed Internal Control and Capital Asset Accounting. A meeting will be held in December with Clerks to discuss this matter.

Council reviewed correspondence received from the Ministry of Natural Resources regarding the 2007 Bear Wise Community Funding. No funding was allocated to the Township of Coleman.

Motion 07-11-12 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Works Foreman, Daryl Dufresne, be authorized to hire a small backhoe to investigate the Refinery Townsite Septic System bed with Leroy Robinson General Contracting Ltd and proceed with repairing minor problem;

AND FURTHER Mr. Dufresne be authorized to hire Leroy Robinson General Contracting Ltd. To replace the septic bed if it is deemed to be necessary. Carried.

Council reviewed the NEOnet questionnaire. Ms Renaud will respond to the questionnaire.

Conferences – Fred Dean – policies

Emergency Management in Ontario

Ontario Forestry Safe Workplace

Canadian Institute’s Tangible Capital Assets Conference

2007 CMHC Housing Forum

AMO/LAS Municipal Energy Management Workshops

Continued (3)

Motion 07-11-13 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay $159.30 which represents a 30 cents per capita grant for the 2008 Community Living South Temiskaming. Carried.

Motion 07-11-14 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS Waste Diversion Ontario and Stewardship Ontario, in collaboration with the Ontario Ministry of the Environment have implemented Ontario’s Municipal Blue Box program, which financially supports the recycling of materials;

AND WHEREAS tires are being stockpiled, burnt and disposed of on roadsides and lots throughout the Province of Ontario;

AND WHEREAS tires can be recycled into useful products;

BE IT RESOLVED THAT The Council of The Corporation of the Township of Coleman fully supports the Municipality of Morris-Turnberry ’s request that the Provincial Government seek to develop a program that will provide a rebate for the tire disposal, either a new program or an enhancement to the current Stewardship Ontario program. Carried.

Motion 07-11-15 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT The Council of The Corporation of the Township of Coleman fully supports the City of Waterloo ’s request that the Federal Government and the Provincial Government review and verify the safety of all chemical pesticides that the provincial government or provincial agencies have approved for sale and use in Canada and the Province of Ontario;

AND FURTHER that the Ontario Provincial government be reminded of its promise to legislate on the use and sale of cosmetic chemical pesticides in the province of Ontario. Carried.

Motion 07-11-16 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Linkdrilling Limited be authorized to decommission the Refinery Township Well – cost estimate $1,860.30. Carried.

A discussion was held regarding obtaining high speed internet from other companies. The Clerk-Treasurer to request that a representative to present a program to Council.

Council was given the following for their review – these policies will be discussed at the next meeting: Open Meetings

Delegation of Powers and Duties

Accountability and Transparency

Building Permit Fee Schedule

Cobalt-Coleman Financial Institutions Committee Correspondence

Community Investment Support Program Information Package

Correspondence:

– Ottawa Septic System Office – wastewater treatment alternatives

– FCM – Sustainable Community Awards

– NEOnet – Questionnaire

– Johanne’s Photography – Empowering Women Poster/Calendar

– Canadian Red Cross Poinsettia Campaign

– Timiskaming Health Unit – 2006 December Year-End Financial Audit

– Betty Eckensviller – Open House & Reception

– Ontario Heritage Trust – Doors Open Ontario

– NEOnet – Wired News

– Chamber – Festivals & Events Ontario

– MMAH – 25 years Service Award

– Temiskaming Art Gallery – Starlight Cafe

– Findlay’s Drug Store – Grand Unveiling

– MPAC – Notices to Ontario property taxpayers

– MNDM – Minister Michael Gravelle

Continued (4)

Motion 07-11-17 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees

BE IT RESOLVED THAT this meeting be closed to the public. Carried.
Motion 07-11-18 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

19829 CIBC $304.01

19830 Dymond Veterinary Clinic $53.25

19831 Munisoft $2.25

19832 Eng Public – Ontario North $57251.75

19833 French Public $3495.89

19834 English Separate $16617.59

19835 French Separate $40048.85

19836 CIBC $304.51

19837 Claire Bigelow $545.65

19838 Clover Valley Contracting $1437.86

19839 Colleen Belanger $276.11

19840 Cote’s Pole Line Inc $217.30

19841 Hydro One $903.82

19842 Kenneth Jones $50.00

19843 Miller Minerals $431.18

19844 NorthernTel $293.13

19845 Ontera $9.52

19846 Reliance Home Comfort $36.73

19847 Uniongas $231.08

19848 The Wire Box $30.00

19849 Bluewave Energy $143.80

19850 Fidelak Enterprises $419.73

19851 Gaetan Rivest $1000.00

19852 Joe Anne Cleroux $300.00

19853 Kenneth Jones $17.44

19854 Northern Tel Mobility $87.31

19855 Northern Tel Mobility CBO $305.66

19856 Ronald Beeson $103.69

19857 Dianne Desormeaux $165.00

19858 Jeff Breault $750.00

19859 A & B $17.10

19860 Acklands $171.69

19861 AMCTO $9.07

19862 AMCTo $328.00

19863 Arnstein Ind $47.90

19864 Bartlett’s Auto $195.54

19865 Bluewave Energy $250.18

19866 Boc Canada Ltd $219.57

19867 Canadian Salt Co Ltd $4055.73

19868 Champion Rd Machinery Sales $30.58

19869 CIBC $969.94

19870 City of Timmins $127.87

19871 Cote Services $674.01

19872 Darcy’s Mechanical Repairs $437.25

19873 Daryl Dufresne $21.00

19874 Don’s Septic Service $160.00

19875 DSSAB $16607.86

19876 Dupuis Paving $12353.24

19877 Excel $293.69

19878 Grand & Toy $491.46

19879 Grant Fuels $2744.41

19880 Great West Life $3462.44

19881 Home Hardware Bldg $17.53

Continued (5)

GENERAL ACCOUNTS

19882 Hydro One $1120.83

19883 Kemp Maille $611.36

19884 Kemp Elliott & Blaire $212.00

19885 Life Saving Society $13.50

19886 Loach’s Radiator Services $91.20

19887 Mikrolink Computers $369.36

19888 Municipal Property Assess $5769.94

19889 North Cobalt Flea Mkt $66.32

19890 Northern Tel Mobility $89.01

19891 OMERS $2455.76

19892 Ontario Shared Services Policing $3367.00

19893 Pioneer Diesel $979.72

19894 Purolator $36.75

19895 Receiver General October 07 Payroll Ded $4019.27

19896 Strokes International $128.76

19897 Temiskaming Speaker $153.70

19898 TIME Ltd $48.93

19899 Town of Cobalt $170.95

19900 Tri-Town Automotive 75.12

19901 Twp of Chamberlain $72.20

19902 WSIB October 2007 $492.55

19903 Xerox Canada $133.93

Total $189,997.93

PAYROLL 25,555.92

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR