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January 8, 2018

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, January 8th, 2018, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:02 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

Members of Press Present:

0

3. Adoption of the Agenda

Councillor Marcella requested the addition of Report on the Latchford Health Centre under New Business.

Resolution No. 18-01-01

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of January 8, 2018, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 18-01-02

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – December 11, 2017

2. Special Meeting – December 18, 2017

Carried.

6. Accounts

Resolution No. 18-01-03

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the payroll accounts in the amount of $16,320.89 for the month of December be passed and paid.

Carried.

Resolution No. 18-01-04

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $62,718.02 be passed and paid.

Carried. Regular Meeting Minutes January 8, 2018

2

7. Petitions and Delegations

7.1. None

8. Staff Reports

1. Works Department – No update

2. Fire Department – Councillor Susan Cote updated that the next Fire Department meeting is scheduled for this Thursday.

3. Administration – The CAO provided Council with an update from the office over the holiday, as well as an update regarding the incorporation status of the Temiskaming Municipal Building Association. Two donation requests were provided to Council for consideration, and were directed to the Finance Committee. Lastly an information session is scheduled in New Liskeard regarding the Canada Summer Jobs program; Council recommended providing the information to the Economic Development Officer.

4. Animal Service Provider – No Update.

Resolution No. 18-01-05

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Borrowing

Resolution No. 18-01-06

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 18-01 being a By-Law to authorize the borrowing of money to meet current expenditures of the Council of the Township of Coleman be read a first and second time.

Carried.

Resolution No. 18-01-07

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 18-01 be read a third and final time and be passed and enacted.

Carried.

9.2. Establishing Tax Ratios

Resolution No. 18-01-08

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 18-02 being a By-Law for establishing tax ratios for 2017 be read a first and second time.

Carried.

Resolution No. 18-01-09

Moved By: Councillor Cathy Marcella Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 18-02 be read a third and final time and be passed and enacted.

Carried. Regular Meeting Minutes January 8, 2018

3

9.3. Provide for an Interim Tax Levy

Resolution No. 18-01-10

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 18-03 being a By-Law to provide for an interim tax levy be read a first and second time.

Carried.

Resolution No. 18-01-11

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 18-03 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1 Library Service Agreement – The CAO redistributed the Staff Report No. 2017-12-07 from the December 18th meeting to discuss the proposed annual municipal contribution of $30.00 per household to eliminate the $50.00 household fee currently applied to non-resident users. Council recognizes the valued contributions of the library for our communities, as well as recognizes the need for many libraries to implement non-resident fees, to continue providing their levels of service and a variety of materials; therefore, Council wishes to continue with its annual donation, in addition to applying for the operating grant. Council directed the CAO to schedule a meeting with representatives from the Cobalt Library Board to revise the Service Agreement.

10.2 UNESCO Global Geoparks – Mr. Graham Gambles prepared a report for Council to outline the stages of the initiative, and to identify the associated costs for founding members at the various stages. Council wished to table discussion until additional information is received for the levels of support.

11. New Business

11.1. Conferences – None

11.2 Motions:

11.2.1 Appointment of Interim Deputy Fire Chief

Resolution No. 18-01-12

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman hereby appoints Mr. Darren Ridley as Interim Deputy Fire Chief for the Coleman Fire Department.

Carried.

11.2.2 2018 Membership – Northeastern Ontario Public Works Organization

Resolution No. 18-01-13

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the Northeastern Ontario Public Works Organization 2018 membership for $100.00.

Carried. Regular Meeting Minutes January 8, 2018

4

11.2.3 2018 Membership – Federation of Canadian Municipalities – Not approved

11.2.4 2018 Northeastern Fire Education Conference (NEFEC) and Trade Show

Resolution No. 18-01-14

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman approves the registration of four volunteer firefighters to the 2018 Northeastern Fire Education Conference (NEFEC) and Trade Show in Deerhurst from March 23 to 25, 2018, for $295 plus HST, per person, in addition to accommodation.

Carried.

11.3 Relocation of Dr. Sears Office in the Town of Cobalt – Mayor Cleroux updated that the medical office opened to the public today.

11.4 TransCanada – Routine Maintenance Scheduled – The CAO received correspondence regarding scheduled maintenance beginning after February 22, 2018. Council directed the letter to the Fire Chief for his information.

11.5 Too Far Too Fast Canada – Prevention of the Opening of Legalized Cannabis Stores. Council accepted as information.

11.6 Report on the Latchford Health Centre – Councillor Cathy Marcella provided an update on the Health Centre, from a report prepared from Dr. Roedde.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update

12.2. Finance, Cathy Marcella –. The CAO presented the financial indicators to Council, as prepared by the Ministry of Municipal Affairs and Housing, and noted that the December financial statements will be prepared for distribution this week. A budget meeting will be scheduled following the receipt of quotations for infrastructure upgrades.

12.3. Government Liaison, Dan Cleroux – No Update

12.4. Tourism & Recreation, Lois Perry – The Bass Lake annual operator report was presented to Council.

13. Correspondence

13.1. AMO – Office of the President, December 19, 2017

13.2. Classic Theatre – Thank you card

13.3. Communities in Bloom – Enhancing Green Spaces in Communities

13.4. Earlton-Timiskaming Regional Airport Authority Minutes – October 19, 2017

13.5. JLR Today – Issue No.29

13.6. Ministry of Finance – Update on Provincial Framework to establish a retail and distribution channel for legal cannabis

13.7. Office of the Fire Marshal and Emergency Management – Emergency Management Exemplary Service Awards

13.8. Ministry of Natural Resources and Forestry – Notification of Bill 139, Building a Better Communities and Conserving Watersheds Act, 2017 Receiving Royal Assent

13.9. Municipal Monitor, Q4 2017

13.10. Northern Ontario Business – January 2018

13.11. Stewardship Ontario – Industry Funding for Municipal Blue Box Recycling

13.12. Telpay – Electronic Payment Needs

Regular Meeting Minutes January 8, 2018

5

13.13. TransCanada – TransCanada PipeLines in Your Community

13.14. The Voice, Volume 15 No. 1; Volume 14 No. 26

13.15. The Working Forest, Winter #2 2017

Resolution No. 18-01-15

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 13.1 to 13.15 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

None

16. Confirmatory By-law

Resolution No. 18-01-16

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 18-04 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 18-01-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 18-04 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 18-01-18

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:16 p.m.

Carried. Regular Meeting Minutes January 8, 2018

 

General Accounts CAO

Mayor

February 20, 2018

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, February 20th, 2018, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:07 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Councillor Ken Laffrenier

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

2

Members of Press Present:

0

3. Adoption of the Agenda

Resolution No. 18-02-21

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the regular meeting of February 5, 2018, be approved as amended.

Carried.

The Agenda was amended by the addition of the Temiskaming Speaker – Flag Order to Section 11.2, moving item 10.1 for discussion before Seciton7: Petitions and Delegations, and by moving item 11.3 and 11.4 for discussion after Section 7: Petitions and Delegations.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Perry declared a conflict of interest for the following agenda items:

– 11.2.2: Temiskaming Speaker – Visitors Guide

– 11.2.3: Temiskaming Speaker – Flag Order

5. Adoption of the Minutes

Resolution No. 18-02-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – February 5, 2018

Carried.

6. Accounts

Resolution No. 18-02-23

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $38,180.73 be passed and paid.

Carried. Regular Meeting Minutes February 20, 2018

2

7. Petitions and Delegations

7.1. Chitaroni Subdivision – Mario Chitaroni: Re: Letter from the Ministry of Municipal Affairs, dated February 9, 2018

Mr. Mario Chitaroni provided a timeline and the history of Portage Bay Road A beginning in the early 1970s, and on the roads development. In addition, history was provided on the original request to the Ministry of Municipal Affairs for the creation of a subdivision with water access. The Ministry declined this proposal, as there was access to the proposed subdivision by land. Councillor Lois Perry requested if the information could be provided to the Township. Mayor Cleroux commented that the Chitaroni’s could add the history to the timeline, and direct to the Ministry. Mr. Chitaroni inquired if the subdivision was completed with water access, would the Township take-over the road, as Council would no longer be assisting a private developer? Council will provide a response to the question.

8. Staff Reports

1. Works Department – No update

2. Fire Department – Councillor Susan Cote updated that the Fire Department’s involvement with the Canada Day Event is in the planning stages, and the Department looking into hosting a joint fundraising event by raffling an ATV.

3. Administration – The CAO provided an update to Council on the meeting and webinar participation since the last meeting, as well as presented a billing rate change letter from the municipal solicitor. The Township received a letter from Bell exercising their right to exercise an option of extending the Telecommunications Site Agreement for premises located at the municipal office, and will extend the term for an additional five years commencing October 1, 2018. Lastly, construction repairs on the Larose Bridge will commence on February 26, 2018.

Staff Report No. 2018-02-03 – Amendment No. 1 to By-law No. 17-37 funding for the Water Freezing Mitigation Project under the Clean Water and Wastewater Fund

Resolution No. 18-02-25

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the Council of the Township of Coleman hereby acknowledges receipt of Staff Report No. 18-02-03; and

That Council approves Amendment No. 1 to By-law No. 17-37 being a by-law for Transfer Payment under the Clean Water and Wastewater Fund for the Water Freezing Mitigation Project to extend the agreement to March 31, 2020.

Carried.

Staff Report No. 2018-02-04 – Municipal Tax Policy

Resolution No. 18-02-26

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of the Township of Coleman hereby acknowledges receipt of Staff Report No. 18-02-04; and

That Council directs staff to prepare the necessary By-laws to adopt the Township of Coleman’s Municipal Tax Policy for consideration at the February 20, 2018 regular meeting of Council.

Carried. Regular Meeting Minutes February 20, 2018

3

4. Animal Service Provider – no update.

Resolution No. 18-02-27

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Municipal Tax Policy

Resolution No. 18-02-28

Moved By: Councillor Cathy Marcella Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 18-10 being a by-law to adopt a Municipal Tax Policy be read a first and second time.

Carried.

Resolution No. 18-02-29

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 18-10 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1 Chitaroni Subdivision – Letter from Ministry of Municipal Affairs, dated February 9, 2018 – Moved for discussion before Petitions and Delegations

Council reviewed the letter received from the Ministry of Municipal Affairs (MMA). The letter provided a history/timeline on the file, listed the outstanding conditions, outlined the developer’s responsibilities for ensuring the satisfaction of the conditions for approval, and that the Township is required to notify the Ministry on how the conditions have been satisfied. The letter concluded by stating that the MMA is open to receiving requests from the applicant regarding the subdivision application and the conditions of approval.

Council directed the CAO to submit a letter to the applicant requesting a plan to move the file forward.

Resolution No. 18-02-24

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman directs the CAO to prepare and submit a letter to the applicants of the Chitaroni Subdivision file requesting a plan to finalize the outstanding conditions on the file within 15 days from submission.

Carried.

10.2 Eartlton Timiskaming Airport Authority – Update. Council received a copy of the presentation made at the February 15th airport meeting. Councillor Perry provided a review of the presentation and details about the business plan. Council was impressed by the proposal, and directed the CAO to prepare the motion to support the airport for the next regular meeting.

Regular Meeting Minutes February 20, 2018

4

11. New Business

11.1. Conferences:

11.1.1. AMCTO – 2018 Municipal Leaders Forum

11.1.2. AMO – AGM and Annual Conference 2018

11.1.3. Ministry of the Environment and Climate Change – Watershed Planning Guidance Webinar

11.1.4. NOSM Laurentian University Francophone Symposium 2018

11.2. Motions:

11.2.1. AMO – Fire Medic Protection Needed for Municipal Governments – Not Approved

11.2.2. Temiskaming Speaker – Visitors Guide

Resolution No. 18-02-30

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that Council directs the CAO to purchase a . page advertisement in the Temiskaming Speaker’s annual Visitors Guide for $229.00

Carried.

11.2.3 Temiskaming Speaker – Flag Order

Resolution No. 18-02-30

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Be it resolved that Council directs the CAO to purchase 25 flags from the Temiskaming Speaker for $37.95, plus HST each (includes set-up).

Carried.

11.3 Request for Brushing Along Portage Bay Road and Possible Increase in Road Maintenance in 2018 – Council reviewed the letter and approved the brushing along Portage Bay Road. Council directed the CAO to include in the 2018 Budget.

11.4 Portage Bay Developments – Letter regarding services provided by the Township of Coleman to the PBD Community. The CAO was directed to prepare a response for Council review at the next meeting. Mayor Cleroux requested that the Township receive a letter outlining the spokesperson for Portage Bay Developments.

11.5 Metals Tech Bay Lake Project – Mayor Cleroux discussed a promotional map distributed for the project, and requested that the Company keep the Township updated on its progress.

11.6 First Cobalt Corp. – Notice to Surface Rights Owner. Council reviewed the notice and had no objections.

11.7 Latchford Medical Clinic Meeting Update – Councillor Marcella provided an update from meeting, including a review on the yearend budget.

11.8 Summer Employment Positions. Council accepted a staff report to discuss the summer employment requirements for Bass Lake.

Regular Meeting Minutes February 20, 2018

5

Resolution No. 18-02-32

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Council for the Township of Coleman acknowledges receipt of Administrative Report 2018-02-05; and

That Council directs staff to advertise for the following summer employment opportunities:

a. Bass Lake Operator (1) at the agreed upon contract rate

b. Head Swim Instructor/Lifeguard (1)

c. Swim Instructor/Lifeguards and Recreation Coordinator (3)

Further that Council directs staff to apply to the 2018 Summer Experience Program for the Head Swim Instructor/Lifeguard.

Carried.

12 Committee Reports

12.2 Public Works Dan Cleroux – No Update

12.3 Finance, Cathy Marcella – The Finance Committee arranged a meeting on February 26, 2018 at 6:00 p.m. in Council Chambers to work on the municipal budget.

12.4 Government Liaison, Dan Cleroux – No Update

12.5 Tourism & Recreation, Lois Perry – Councillor Perry requested arranging a Bass Lake Committee in March 2018.

13 Correspondence

13.1 Accessibility Directorate of Ontario – Review of Ontario’s Accessibility Laws

13.2 AMO Policy Update – AMO Makes Submission of Policing Bill 175 Safer Ontario Act

13.3 FONOM – Call for Nominations

13.4 FONOM – Environmental Bill of Rights Submission – Endangered Species Act

13.5 FONOM – Winter Newsletter 2018

13.6 FONOM – Expecting Increase in Number of Long Term Care Beds in the North

13.7 Moose Call – February 2018

13.8 OMERS – Protecting the pension promise

13.9 OPP- Municipal Policing Bureau Calendar

13.10 Timiskaming Health Unit – Minutes, December 6, 2017

13.11 Timiskaming Health Unit – Report to the Board of Health, Quarter 4 2017

13.12 The Voice – Vol 15 No 04

Resolution No. 18-02-33

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.12 be noted, filed and recorded in the minutes of this meeting.

Carried.

14 Notice of Motion

None Regular Meeting Minutes February 20, 2018

6

15 In camera (closed) session

Resolution No. 18-02-34

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local board employees;

Be it resolved that Council agrees to convene in closed session at 8:45 p.m. to discuss the following matters:

1. HR Update

Carried.

Resolution No. 18-02-35

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council agrees to reconvene in open session at 9:50 p.m. without a report. Carried.

16 Confirmatory By-law

None

17 Adjournment

Resolution No. 18-02-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 9:52 p.m.

Carried. Regular Meeting Minutes February 20, 2018

General Accounts CAO

Mayor

February 5, 2018

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, February 5th, 2018, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:06 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

Members of Press Present:

0