October 30, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, October 30th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:03 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Brian Bigelow, Public Works Foreman

Members of the Public Present:

3

Members of Press Present:

N/A

3. Adoption of the Agenda

Councillor Lois Perry requested the deferral of item 11.3 under new Business until the next regular meeting. Councillor Marcella requested the addition of item 11.4 Private Plowing under New Business.

Resolution No. 17-10-40

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the agenda for the regular meeting of October 30, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Lois Perry declared a conflict of interest with respect to the following items under Section 11.2 Motions:

11.2.4 Temiskaming Speaker – Remembrance Day Advertisement

11.2.5 Temiskaming Speaker – 2018 Calendar

11.2.6 The Voice – Remembrance Day Advertisement

5. Adoption of the Minutes

Resolution No. 17-10-41

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – October 16, 2017

Carried.

6. Accounts

Resolution No. 17-10-42

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $34,833.31 be passed and paid.

Carried. Regular Meeting Minutes October 30, 2017

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7. Petitions and Delegations

None

8. Staff Reports

1. Works Department – Winterization work is well underway. Interviews for a seasonal snow plow operator (on-call) will be scheduled.

2. Fire Department – Effective November 1st, burning permits are no longer issued until April 1st, 2018. The Fire Chief reviewed the options for paging systems, and recommended continuing with the Timmins-based service. The CAO will prepare the necessary by-law for the next regular meeting. The Fire Department will participate in services for November 11th ceremony. The Fire Chief prefers chipping brush at the landfill rather than burning the material; Council directed the CAO to contact service providers for quotes. The Fire Chief commented that the Community Hall has been requested to host the second annual bazaar in support of the Fire Department on March 10, 2018; Council approved the donation of the Hall, providing the Hall rental agreement is completed. The Department will participate in the Santa Clause Parade in Cobalt on December 5th, 2017. The Fire Chief reviewed protocol for response on private roads within the Township; municipal fire protection services will be provided if personnel and equipment can safely access the site; meaning private roadways must be accessible and passable for the volunteers and equipment. The Fire Chief will prepare information for Council to consider ice water rescue services, as well as noted that the Department’s Standard Operating Guidelines are nearing completion, and nine bunker suits have been ordered this year (made possible through the generous donation from TransCanada).

3. Administration – The CAO commented that the Bazaar in support of PRATH was occurring at the Community Hall, and the applicant requested the donation of the hall; Council approved the request. The Request for Proposal regarding engineering services for the CWWF funding project was posted and closes on Wednesday, November 8th, 2017, and will be presented at the next regular meeting. Council discussed Remembrance Day, and Councillor Cote will lay the wreath during the service. The Timiskaming Hospice Palliative Care provided an invite to the Time to Remember service on November 23rd, 2017 and welcomed donations; the request will be considered during budgetary review.

4. Animal Service Provider – No Update.

Resolution No. 17-10-43

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

None

10. Business Arising from the Minutes

10.1. Communities for the Montreal River Power Corporation – FIT Application. Mayor Cleroux reviewed a letter submitted to the IESO from Mayor George Lefebvre regarding the application to the FIT Program. It was requested that the connection capacity and the scoring of the application with respect to ownership structure be reviewed.

Regular Meeting Minutes October 30, 2017

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10.2. Hydro One Easement Agreement – The CAO distributed the documents prepared by the solicitors for Hydro One Networks Inc. regarding the transfer easement. Council reviewed and found no concerns with the documents. The CAO was directed to proceed by notifying the solicitors, for the registration of the easement.

10.3. Victor’s Way, Private Road – Request – The CAO reviewed two requests from landowners on Victor’s way. The letters requested a statement from the municipality regarding future road availability/ access, fire protection services, future economic development, road maintenance and to address future mining activity. As this is a private road, Council directed the CAO to review the matter with legal/ planning prior to responding to the requests.

10.4. District Social Services Accountability Board Governance and Accountability Review – Council reviewed the information, and had no further questions.

11. New Business

11.1. Conferences:

11.1.1. AMO – 2017 Ontario West Municipal Conference

11.1.2. Ministry of the Environment and Climate Change – Risk Management Official/ Risk Management Inspector Training

11.1.3. Knox Insurance Brokers Ltd. – MIS/JLT Insurance Roadshow and Seminar

11.1.4. Ministry of Municipal Affairs (Northeast)

11.1.5. Northern Ontario Tourism Summit

11.2 Motions:

11.2.1 CGIS – Integration of Elevation Data

Resolution No. 17-10-44

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman approves the quotation from CGIS for the integration of elevation data (including contours and hillshade modelling) into the Township’s mapping program, for $380.00, plus HST; and

Further that Council directs the CAO to claim the invoice to the NEOnet funding, as the Township is eligible for a 92 percent return.

Carried.

11.2.2 Municipal World Magazine – Subscriptions 2018 – Not approved

11.2.3 Ontario Association of Fire Chiefs

Resolution No. 17-10-45

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman approves the 2018 Membership to the Ontario Association of Fire Chiefs, for Don Laitinen, in the amount of $245.00.

Carried. Regular Meeting Minutes October 30, 2017

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11.2.4 Temiskaming Speaker – Remembrance Day Advertisement

Resolution No. 17-10-46

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that the Council for the Township of Coleman approves a Remembrance Day advertisement in the Temiskaming Speaker for $95.00, plus applicable taxes.

Carried.

11.2.5 Temiskaming Speaker – 2018 Calendar – Not Approved

11.2.6 The Voice – Remembrance Day Advertisement

Resolution No. 17-10-47

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman approves a Remembrance Day advertisement in The Voice for $49.00, plus applicable taxes.

Carried.

11.2.7 Grants Ontario Application – Public Library Operating Grant 2017-2018

Resolution No. 17-10-48

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the Council for the Township of Coleman approves the submission of the Grants Ontario Application for the Public Library Operating Grant 2017-2018; and shall pay the Cobalt Public Library Board any monies paid to the Township of Coleman by the Province for Library Services.

Carried.

11.3 Temiskaming Municipal Association Update – Councillor Perry requested this item be tabled until the next regular meeting of Council.

11.4 Private Plowing – Councillor Marcella received a call from a resident concerning the insurance requirement for the private plowing service. Council directed the CAO to review the request and to contact the resident.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update

12.2. Finance, Cathy Marcella –The CAO presented the year end projections to Council, as well as the September Financial Reports.

12.3. Government Liaison, Dan Cleroux – No Update

12.4. Tourism & Recreation, Lois Perry – The report from the Bass Lake Operator will be completed shortly, and a Bass Lake Committee will be scheduled.

13. Correspondence

13.1. AMO 2016 Federal Gas Tax Fund Annual Report

13.2. Earlton-Timiskaming Regional Airport Authority (ETRAA) Minutes – August 17, 2017

13.3. Moose Call – October 2017

13.4. NEORN – Update, October 13, 2017

Regular Meeting Minutes October 30, 2017

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13.5. Ministry of Agriculture, Food and Rural Affairs – Celebrating more than 150 years of farming

13.6. Ontario Heritage Trust – Heritage Matters, Autumn 2017

13.7. Recycling Product News – October 2017

13.8. Union Gas – 2018 Rates Application

13.9. The Voice – Vol 14 No. 20

13.10. The Working Forest – Fall #1 2017

13.11. TransCanada – Energy East Cancellation

Resolution No. 17-10-49

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that correspondence items 13.1 to 13.11 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-10-50

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local board employees;

Be it resolved that Council agrees to convene in closed session at 7:20 p.m. to discuss the following matters:

 Chitaroni Subdivision – Update

Carried.

Resolution No. 17-10-51

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council agrees to reconvene in open session at 8:40 p.m. with a report.

Carried.

Resolution No. 17-10-52

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman directs Councillor Perry to contact the Chitaroni families regarding mediation.

Carried.

16. Confirmatory By-law

None

17. Adjournment

Resolution No. 17-10-53

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:45 p.m.

Carried. Regular Meeting Minutes October 30, 2017

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General Accounts CAO

Mayor