October 2, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, October 2nd, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:05 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

9

Members of Press Present:

1

3. Adoption of the Agenda

Councillor Marcella requested the addition of item 11.5 Tourism Booth Cost Sharing under New Business.

Resolution No. 17-10-01

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of October 2, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-10-02

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – September 19, 2017

2. Special Meeting – September 26, 2017

Carried.

6. Accounts

Resolution No. 17-10-03

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $222,655.33 be passed and paid.

Carried.

Resolution No. 17-10-04

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that payroll in the amount of $25,994.17 for the month of September 2017 be passed and paid.

Carried. Regular Meeting Minutes October 2, 2017

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7. Petitions and Delegations

7.1. Chitaroni Subdivision Update, Mario Chitaroni: Mr. Chitaroni began by summarizing the request presented by Ms. Nina Chitaroni at the last meeting of Council on September 18, 2017; i.e. to recognize that there are other options available to the Township to address Portage Bay Road A, and to request the Township assume Portage Bay Road A under the 5 percent reservation. Ms. Chitaroni distributed two documents to Council for review: 1) Assumption of Portage Bay Road “A” Update, which contained their history of Council discussion and resolutions, as well as summarized their legal opinion, and 2) 5% Reservations of Roads, which provided an overview of the Public Lands Act. In addition, it was requested that Council proceed with the severance applications submitted by Albert and Carol Chitaroni, as it is felt to be a separate issue from the subdivision.

Mayor Cleroux explained that this is not the Township of Coleman’s subdivision, and that it is up to the land owners to resolve the outstanding items (i.e. road ownership), to register the plan with the Ministry of Municipal Affairs and Housing (MMAH). Councillor Marcella outlined that current and past Councils have supported the completion of the subdivision; however, they must follow the Planning Act. Mr. Chitaroni inquired how their request differs when the municipality assumed other roads in the past. It was explained that the goal of the Percentage Reservation for Roads is to facilitate road access across private land for where required for MNR programs, and to provide access to private property where no other option exists, per the policy published by the Ministry of Natural Resources. Councillor Perry noted that the Township was prepared to sign the subdivision agreement in 2014; however, Council learned that the road was not completely owned by the applicant.

Regarding the severance applications, the Township’s planner indicated that one issue of the road is that the proposed severance for the matrimonial home would not have legal access. Even if a blanket easement was provided, it does not address the issue of the subdivision road, and in effect, is allowing severances outside of the subdivision process. If the subdivision road was in place, there would be no concern regarding processing the applications and providing access to the parcel.

Mayor Cleroux concluded that Council will address their requests following review and discussion of the memorandum and recommendations from the planners at J.L Richards.

Mayor Cleroux called a 5 minute recess.

8. Staff Reports

1. Works Department – The Foreman recommended burning brush at the Landfill in small piles to clear the debris and to ensure it is managed. Council supported the request pending approval from the Fire Chief and notification to the MOE. The CAO updated that the Department has been completing work at Bass Lake Park. The volleyball court and tether ball installations have begun, cabin demolitions have started and the baseball field is under repair. Due to the conditions of the cabins, council directed the CAO prepare a motion to surplus Cabin No. 5.

Resolution No. 17-10-05

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman declare Cabin No. 5 at Bass Lake Park to be surplus.

Further that Council directs staff to demolish and remove the cabin from the property.

Carried. Regular Meeting Minutes October 2, 2017

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2. Fire Department – Councillor Cote updated that an open house for fire prevention week has been scheduled on October 14, 2017, and includes a free BBQ. The Department’s next meeting is scheduled for this coming Thursday.

3. Administration – The CAO provided an update on the AMCTO Zone 8 conference attended last week. Thank you letters for those who donated towards the Bass Lake gazebo and park were prepared and signed for distribution. The CAO provided Council with an update on the 2018 annual billing and compared against the past three years. The letter regarding the Memorandum of Understanding was mailed to Northern College, per direction from the September 18, 2017 meeting. Mayor Cleroux reviewed a letter from the IESO regarding the Fit program application for the Latchford Dam. The CAO distributed Administrative Report No. 2017-10-01 to discuss entering into a Telecommunications Site Confirming and Amending Agreement with NorthernTel, to amend and extend the existing agreement for the tower located at the municipal complex.

Resolution No. 17-10-06

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-10-01; and

That Council directs staff to prepare the necessary By-law to enter into a Telecommunications Site Confirming and Amending Agreement with NorthernTel, Limited Partnership for consideration at the October 2, 2017 regular meeting of Council.

Carried.

Lastly, the CAO provided Council with Administrative Report No. 2017-10-02 regarding a proposed speed limit reduction, towards the end of the municipally maintained portion of Portage Bay Road to improve safety for a school bus turnaround.

Resolution No. 17-10-07

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-10-02; and

That Council directs staff to prepare the necessary By-law to enter into decrease the rate of speed of motor vehicles for approximately a 200 metre distance on Portage Bay Road.

Carried.

1. Animal Service Provider – No Update.

Resolution No. 17-10-08

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Decrease the Rate of Speed of Motor Vehicles

Resolution No. 17-10-09

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Regular Meeting Minutes October 2, 2017

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Be it resolved that By-Law No. 17-48 being a by-law to decrease the rate of speed for motor vehicles be read a first and second time.

Carried.

Resolution No. 17-10-10

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-48 be read a third and final time and be passed and enacted.

Carried.

9.2. NorthernTel Telecommunications Site Confirming and Amending Agreement

Resolution No. 17-10-11

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-49 being a by-law to enter into a Telecommunications Site Confirming and Amending Agreement with NorthernTel, Limited Partnership be read a first and second time.

Carried.

Resolution No. 17-10-12

Moved By: Councillor Cathy Marcella Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-49 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1 Headframe Rest Stop Project – Council discussed the project, and due to financial constraints, and competing capital project priorities for existing infrastructure requiring repair, are unable to complete at this time.

10.2 Request from Laurentian University, SAE Exploration and MERC: 2D Seismic Reflection on Township Roadways – Mayor Cleroux provided an overview of the information session held on Tuesday, September 26th, and the documents from the session were distributed to Council for their information.

10.3 Chitaroni Plan of Subdivision Review – Memorandum from J.L Richards – Tabled until the October 16, 2017 regular meeting of Council.

11. New Business

11.1. Conferences:

11.1.1. Pinchin Ltd. – Landfill Operator Training

11.1.2. MROO – Municipal Retirees Organization Ontario – A seminar for retirees

11.1.3. Tourism Northern Ontario – Tourism Summit

11.1.4. Waste&Recycling expo

11.2 Motions:

11.2.1 Municipal Operation Hours During Holiday Season

Resolution No. 17-10-13

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that the Council for the Township of Coleman approves the following holiday hours for municipal operations: Regular Meeting Minutes October 2, 2017

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1. The Municipal Office and Public Works Department will be closed from Monday, December 25, 2017, and will reopen with regular hours on Tuesday, January 2nd, 2018;

2. The Municipal Waste site will be closed on Tuesday, December 26, 2017, and resume the regular schedule and hours on Saturday, December 30th, 2017, from 9:00 a.m. until 4:00 p.m.;

3. Garbage collection will occur on Wednesday, December 27, 2017

4. Recycling collection schedule will remain unchanged.

Further that Council for the Township of Coleman directs the CAO to advertise the holiday hours and waste collection schedule in the Community Bulletin.

Carried.

11.2.2 Christmas Order

Resolution No. 17-10-14

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that the CAO be authorized to purchase (20 lbs.) turkeys and/or hams for all members of Council, Township Employees, Volunteer Firemen, and the Bass Lake Committee Volunteers.

Carried.

11.2.3 Northern Ontario Business – Subscription Renewal

Resolution No. 17-10-15

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman authorizes the CAO to renew the Northern Ontario Business subscription for 3 year(s) for $50.35 plus HST

Carried.

11.2.4 City of Temiskaming Shores – Highway 11 Four Laning

Resolution No. 17-10-16

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Whereas a resolution was circulated on October 6, 2015 requesting support for the Four (4) Laning of Highway 11 from North Bay to Cochrane, which was supported by 34 municipalities from Northeastern Ontario; and

Whereas after meetings with MTO and OPP officials to review traffic counts and other statistics, and being informed that we did not meet the requirements for MTO to consider four (4) Laning of this portion of highway 11; and

Whereas OPP findings showed that accidents were spread out over the entire length of the highway and not just in certain high risk areas, with 15% involving Commercial Motor Vehicles, causing death or injuries; and

Whereas Highway 11 is the preferred truck route connecting Ontario to Manitoba and Western Canada, and almost all goods and services travel by truck through the Timiskaming and Cochrane Districts; and

Whereas the amount of transports and tourist traffic has been steadily increasing over the last few years, raising safety issues for those using this two (2) Lane highway; and

Whereas when major accident investigations occur, the road is closed down for periods of 8 to 10 hours, with no detours being available in many areas, resulting in isolation of our residents; and

Whereas the two plus one roads program has been successful in many European countries, as outlined in our attachments;

Now therefore be it resolved that the Council of the Corporation of the Township of Coleman firmly endorses and petitions the Government of Canada, the Government Regular Meeting Minutes October 2, 2017

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of Ontario and the Ministry of Transportation of Ontario to develop a pilot project involving a two plus one roads program, somewhere between North Bay and Cochrane, and

Further, that this resolution be sent to the Temiskaming Municipal Association (TMA), and the Northeastern Ontario Municipal Association (NEOMA) for their support; and

Further that all resolutions of support be copied to the City of Temiskaming Shores for submission to the Members of Parliament of Nipissing-Timiskaming and Cochrane-James Bay; the Members of Provincial Parliament for Nipissing, Timiskaming-Cochrane and Timmins-James Bay; the Premier of Ontario; and the Minister of Transportation of Ontario.

Carried.

11.2.5 City of Hamilton – Providing a Property Tax Exemption to Non-Profit Long-Term Care Homes – Not Approved

11.3 Ministry of Natural Resources and Forestry – Wildland Fire Risk Assessment and Mitigation Reference Manual in support of the Provincial Policy Statement

11.4 CodeRED Proposal – the CAO reviewed a proposal from CodeRED for services related to the delivery of geo-targeted, time-sensitive information to residents using a multi-modal approach. Council was not interested at this time.

11.5 Tourism Booth Cost Sharing – Councillor Marcella reviewed a request received from the Temiskaming Shores and Area Chamber of Commerce regarding a $500.00 contribution. Council wished to table this discussion until 2018 budget review.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update

12.2. Finance, Cathy Marcella – The CAO distributed the August 2017 financial reports. Councillor Marcella requested the CAO to begin looking at year end projections.

12.3. Government Liaison, Dan Cleroux – No Update

12.4. Tourism & Recreation, Lois Perry – The engineering drawings for the Bunkie arrived and the permit was received. Arrangements will be made for the installation of the cabin.

13. Correspondence

13.1. Premier of Ontario – Received resolution regarding Ontario Wildlife Damage Compensation Program

13.2. ONReady – September 2017

Resolution No. 17-10-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that correspondence items 13.1 to 13.2 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Regular Meeting Minutes October 2, 2017

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Resolution No. 17-10-18

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 8:35 p.m. to discuss the following matters:

 Sharp Lake

Carried.

Resolution No. 17-10-19

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council agrees to reconvene in open session at 8:45 p.m. without a report.

16. Confirmatory By-law

Resolution No. 17-10-20

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-50 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-10-21

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-50 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-10-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that this meeting do now adjourn at 8:50 p.m.

Carried. Regular Meeting Minutes October 2, 2017

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General Accounts CAO

Mayor