October 16, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, October 16th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:03 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

18

Members of Press Present:

1

3. Adoption of the Agenda

Mayor Cleroux requested the addition of item 15.1 Sharp Lake, under the section 15. Closed Session

Resolution No. 17-10-23

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of October 16, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-10-24

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – October 2, 2017

Carried.

6. Accounts

Resolution No. 17-10-25

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $71,667.18 be passed and paid.

Carried.

7. Petitions and Delegations

7.1. Doug Shearer – Chair, District School Board Ontario North East – Update – Mr. Shearer provided a letter to Council for review, and explained that he was meeting with local councils to discuss school board concerns and future direction. He commented that communication between school boards and councils have deteriorated over recent years,

Regular Meeting Minutes October 16, 2017

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and they are seeking to enhance their Community Consultation and Partnership policy to ensure dialogues occur. He is seeking to engage in a discussion of current education conditions, and to provide Council with an understanding of the Boards’ capital planning intent in relation to schools in the coming years. He also noted that declining enrollment continues to be a problem.

7.2 Chitaroni Plan of Subdivision Review – Memorandum from J.L Richards – October 13, 2017. Ms. Sarah Vereault was in attendance to review a memorandum prepared by her, and reviewed by Mr. Timothy Chadder, Chief Planner with J.L. Richards. The memo provided their recommendations based on their professional planning opinions. It provided a summary of the action items from the June 27, 2017 special meeting; explained the extent of the required road; identified the location of the road on neighbouring lands, and described five options for Council consideration. Ms. Vereault provided an overview focussing on their recommendations to move forward. While it is not the Township’s responsibility to find a resolution, they would recommend option no. 5 – Agreement on a fair value of the lands, severance, and transfer of the lands between parties, so the Township can assume as part of the subdivision. She stated that the Township could assist by mediating the agreement and purchase process. This option would provide a fair and equitable resolution for all parties, as the remaining options, including use of the 5 percent reservation for road allowances and expropriation, are not fair mechanisms to resolve this issue.

Mayor Cleroux called a 15 minute recess.

7.3 Chitaroni Subdivision Update, Mario Chitaroni – Mr. Chitaroni provided Council and Ms. Vereault with history on the file. He inquired if the memorandum was a planner’s opinion or a legal opinion; Ms. Vereault commented that it was a professional planner opinion. Mr. Chitaroni requested Council to seek a legal opinion, as their family sought an opinion from Mr. Russell Christie regarding the 5 percent reservation for road allowances. Councillor Marcella commented that in 1989, Council received a legal opinion regarding the resolutions previously discussed, and it was the lawyer’s opinion that the Township did not accept the road by way of resolution. Mr. Chitaroni commented that Portage Bay Road A has been long used for the public, and noted that resolving the Subdivision does not just benefit the Chitaroni’s, it would assist residents of the Township as well. The Chitaroni’s referred to their planning consultant from Miller and Urso Surveying Inc., Mr. Taylor Craig. Mr. Craig commented that road issues are complex and would accept the Chitaroni’s legal opinion. Councillor Perry requested if the Chitaroni’s would be agreeable to mediation between the applicant and the neighbouring land owner; the intent would be to come to agreement to resolve the road ownership issue, and to move towards completion of the subdivision. Mr. Chitaroni stated that he would be open to mediation. Council directed Councillor Perry to act as the Township representative during the mediation process, and to schedule a date.

Lastly, Mr. Chitaroni commented on the status of their severance applications, and requested that they be allowed to proceed. Council provided direction to Ms. Sarah Vereault to review the severance files, and report back to Council.

Resolution No. 17-10-26

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council accepts the memorandum as presented by Sarah Vereault, Planner with J.L Richards.

Further that Council has agreed to proceed with recommendation number 5 per the above-mentioned memorandum.

Carried. Regular Meeting Minutes October 16, 2017

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8. Staff Reports

1. Works Department – The cabins at Bass Lake are in process of demolition, and the electrical work on the gazebo is in process of completion.

2. Fire Department – The open house and BBQ for fire prevention week went well on October 14, 2017. Council inquired if the food drive for the local food bank, could be coordinated with the annual open house and BBQ. Don Laitinen has a Fire Chief meeting this coming Wednesday, and the department has practice this coming Thursday. The Fire Chief will review the radio communication agreements, and will provide a recommendation to Council prior to adopting a renewal by-law.

3. Administration – The CAO discussed the CWWF project, for the Bleeder Stations along the Coleman water distribution system. Council directed the CAO to prepare an RFP for engineering and project management services for the project. The CAO distributed Administrative Report No. 2017-10-04 to discuss a meeting on October 5, 2017 regarding the District Social Services Accountability Board (DSSAB) Governance and Accountability Review meeting. DSSAB requested written responses by October 31st regarding the review. The CAO will return material at the October 30th meeting for discussion.

Resolution No. 17-10-27

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-10-04.

Carried.

The Economic Development Officer received direction from Council to submit an application to the Ontario Trillium Fund.

Resolution No. 17-10-28

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the Council of The Corporation of the Township of Coleman approve the submission of an application to the Ontario Trillium Fund for an accessible Washroom/ Change room facility at Bass Lake Park.

Carried.

For compliance, the Township’s Health and Safety Policy, and Workplace Anti-Violence, Harassment and Sexual Harassment Policy are reviewed annually. No changes were required.

Resolution No. 17-10-29

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas in order to comply with the Occupational Health and Safety Act the Council of The Corporation of the Township of Coleman must review and/or adopt a Health and Safety Policy on a yearly basis;

Be it resolved that the Council has reviewed and approves the Health and Safety Policy for The Corporation of the Township of Coleman with no changes; and

Further that Mayor, Council and the CAO sign the policy statement for posting in the municipal complex.

Carried. Regular Meeting Minutes October 16, 2017

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Resolution No. 17-10-30

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Whereas the Council of The Corporation of the Township of Coleman must review the Workplace Anti-violence, Harassment, and Sexual Harassment Policy (Bills 168 and 132) Safety Policy on a yearly basis;

Be it resolved that the Council has reviewed and approves the Workplace Anti-violence, Harassment, and Sexual Harassment Policy (Bills 168 and 132) for The Corporation of the Township of Coleman with no changes; and

Further that Mayor, Council and the CAO sign the policy statement for posting in the municipal complex.

Carried.

1. Animal Service Provider – No Update.

Resolution No. 17-10-31

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Amend By-law No. 07-25 – Tabled. Council directed the Fire Chief inquire about alternate options and to report back at the next regular meeting.

10. Business Arising from the Minutes

None

11. New Business

11.1. Conferences:

11.1.1. AMO Communications – Social Media

11.1.2. Ontario Small Urban Municipalities Conference and Trade Show

11.1.3. Rural Ontario Municipal Association – 2018 Annual Conference

11.2 Motions:

11.2.1 Council Meeting Schedule – December 2017

Resolution No. 17-10-32

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman cancels the regular meeting of Council on Monday, December 25th, 2017, due to Christmas Day, and directs the CAO to advertise in the Community Bulletin; and

Further that the regular meeting schedule will resume on Monday, January 8, 2018, at 6:00 p.m.

Carried. Regular Meeting Minutes October 16, 2017

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11.2.2 TMA – Integrity Commissioner

Resolution No. 17-10-33

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Whereas Bill 68 requires municipalities appoint an Integrity Commissioner by March 1, 2019;

Be it resolved that Council for the Township of Coleman supports the Temiskaming Municipal Association (TMA) to investigate a joint integrity commissioner for all member municipalities.

Carried.

11.2.3 Municipality East Ferris – Small Business Owners – Proposed Tax Rules

Resolution No. 17-10-34

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Corporation of the Township of Coleman supports the Municipality of East Ferris’ resolution passed at their meeting of Council on September 26th, 2017, regarding proposed tax rules and how the changes will negatively impact small and medium enterprises; and

Further that this resolution of support be circulated to the AMO, ROMA, OGRA, FONOM and the Municipality of East Ferris.

Carried.

11.2.4 Township of Montague – Bill 148

Resolution No. 17-10-35

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman supports the Township of Montague’s resolution passed at their meeting of Council on September 19th, 2017, regarding Bill 148; and

Further that this resolution of support be circulated to the Premier Kathleen Wynne, Minister of Labour Kevin Daniel Flynn; the Association of Municipalities of Ontario and the Township of Montague.

Carried.

11.3 Eco-Logix – Quotation for Expanded Weekly Service – Eco-Logix provided the Township with a quotation to expand the existing recycling collection to a weekly service, and outlining benefits including increased diversion, funding availability, etc. Council was appreciative to receive the quote, but are not interested at this time.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update

12.2. Finance, Cathy Marcella –The CAO to will present year end projections and September Financial Reports at the next regular Council meeting.

12.3. Government Liaison, Dan Cleroux – No Update

12.4. Tourism & Recreation, Lois Perry – The quotes to install the Bunkie will be presented to Council at the next regular meeting. Following its installation, the Bass Lake Committee will schedule a meeting.

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13. Correspondence

13.1. Dibrina Group – Update

13.2. FONOM – Disappointed with Decision to Cancel Energy East

13.3. Ministry of Environment and Climate Change – Drinking Water Inspector’s Annual Report 2016-2017

13.4. Ministry of Community Safety and Correctional Services – Regulation made under Police Services Act to Amend the OPP billing Model

13.5. Ministry of Citizenship and Immigration – Nominations for Outstanding Achievement Award for Voluntarism

13.6. Municipal Monitor – Q3 2017

13.7. Municipal World – October 2017

13.8. Northern Ontario Business October 2017

13.9. Stewardship Ontario – Blue Box Recycling

13.10. Timiskaming Health Unit Board of Health Minutes – September 6, 2017

13.11. TransCanada – Termination of Energy East Pipeline and Eastern Mainline Projects

13.12. The Voice – Vol 14 No 21

Resolution No. 17-10-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 13.1 to 13.12 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-10-37

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 9:10 p.m. to discuss the following matters:

 Sharp Lake

Carried.

Resolution No. 17-10-

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees to reconvene in open session at 9:30 p.m. without a report.

16. Confirmatory By-law

None Regular Meeting Minutes October 16, 2017

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17. Adjournment

Resolution No. 17-10-39

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 9:32 p.m.

Carried. Regular Meeting Minutes October 16, 2017

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General Accounts CAO

Mayor