November 28, 2016

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, November 28th, 2016, at 6:00 p.m.

Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

Roll Call Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

Jean-Pierre Breton, Miller Paving Northern

Britt Herd, Miller Paving Northern

1. Adoption of the Agenda

Resolution No. 16-11-23

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the regular meeting of November 28, 2016, be approved as amended.

Carried.

2. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

3. Adoption of the Minutes

Resolution No. 16-11-24

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – November 14, 2016

Carried.

4. Accounts

Resolution No. 16-11-25

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $29,184.79 be passed and paid.

Carried.

5. Staff Reports

1. Works Department – No Update

1. Fire Department –– Councillor Ken Laffrenier updated that the department received two false alarm calls; the fire was related to the burning of brush. To help mitigate, it was recommended that the Department consider/ discuss a year-round burning permit process.

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2. Administration – Logan Belanger, CAO updated that the complex’s outdoor lighting has been fixed. The Town of Cobalt was contacted to discuss snow removal arrangements on the Larose Bridge. Due to equipment requirements, the Township plows the roadway; and it was requested that Cobalt clear the sidewalk of snow. The Mayor and CAO attended the OPG Emergency Preparedness & Response Plan Stakeholder Meeting for the Montreal and Matabitchuan River on November 25th, 2016. Logan provided a reminder of the annual Emergency Tabletop meeting scheduled on Thursday, December 1, 2016 at 6:00 p.m. The Cobalt Classic Theatre provided the Township with tickets to four shows; Council directed the CAO to dontate to the Cobalt Golden Age Club.

3. Animal Service Provider – No update.

Resolution No. 16-11-26

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

6. Delegations

6.1. Miller Paving – Coleman Township Road Program 2012-2016

Mr. Britt Herd, Miller Paving Northern, distributed a copy of a presentation regarding a summary of the Township’s five year road program; as well as reviewed via PowerPoint. The content of the presentation included a review of the Request for Tender, the proposal, the agreement, the proposed verses the actual work program, a program summary, and concluded with questions by Council.

Council inquired about a maintenance program. Mr. Herd will prepare a schedule for consideration.

7. By-laws

7.1. Agreement with Willard Bus Lines Inc.

Resolution No. 16-11-27

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 16-34 being a by-law to enter into an Agreement with Willard Bus Lines Inc. for the use of the Corporation of the Township of Coleman’s Municipal Parking lot located at 937907 Marsh Bay Road.

Carried.

Resolution No. 16-11-28

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 16-34 be read a third and final time and be passed and enacted.

Carried.

8. Business Arising from the Minutes

8.1. Gillies Lake Culvert Replacement

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Resolution No. 16-11-29

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Whereas on September 29th, 2016; the Township of Coleman sent the Ministry of Transportation (MTO) a resolution passed at the regular meeting of Council on September 28th, 2016 regarding the restoration of water levels on Gilles Lake to the elevation that existed before the culvert replacement; and

Whereas on Thursday, November 17, 2016, the Township received notification from the MTO that a berm was installed in front of the culvert on Gillies Lake North; and

Whereas the Township of Coleman is not in agreement with the berm in its current condition, as the structure can be modified; i.e. by removing and/or by adding rocks;

Therefore be it resolved that the Council for the Township of Coleman request that the MTO take the necessary actions to create a permanent solution for the restoration of original water levels in Gillies Lake.

Carried.

9. New Business

9.1. Conferences:

9.1.1. 2016 Ontario West Municipal Conference

9.1.2. OMSSA – Promoting Culture of Accessibility and Inclusion

9.1.3. Municipal Forum on Bill 151 Waste Free Ontario Act

9.1.4. Lemons to Lemonade – Community Consensus Building Workshop

9.2. Motions:

9.2.1. Payment of Accounts

Resolution No. 16-11-30

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the CAO be authorized to pay all accounts presented to the Township up to and including December 31, 2016.

Carried.

9.2.2. Payment of Honorarium for Property Standards Committee

Resolution No. 16-11-31

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the CAO be authorized to pay the honorarium to the Property Standards Committee for the year 2016.

Carried.

9.2.3. Appointment of Weed Inspector

Resolution No. 16-11-32

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council for the Township of Coleman appoints Mr. Brian Bigelow as Weed Inspector for the year 2017.

Carried. Regular Meeting Minutes November 28, 2016

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9.2.4. Instructions to Township of Coleman’s Auditor

Resolution No. 16-11-33

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the Township of Coleman’s Auditors be instructed to transfer surplus, if any, for 2016 to working capital reserve account, any deficit be withdrawn from working capital reserve account.

Carried.

9.2.5. Appointment of Municipal Solicitor

Resolution No. 16-11-34

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Whereas Section 8 of the Municipal Act, 2001 states a Municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;

Be it resolved that the Council for the Township of Coleman appoints the firm Kemp Pirie Crombeen as municipal solicitor for the Corporation of the Township of Coleman.

Carried.

9.2.6. Appointment of Fire Wardens

Resolution No. 16-11-35

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council for the Township of Coleman appoints the following Fire Wardens for the Township of Coleman for the year 2017:

1. Brian Bigelow and Peter Monk

2. Logan Belanger, Brian Bigelow, Dianne Desormeaux, Don Laitinen, and Christine Gagnon to issue burning permits.

Carried.

9.2.7. Cancel Council Meeting

Resolution No. 16-11-36

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman cancels the regular meeting of Council on Monday, December 26th, 2016, due to the Boxing Day, and directs the CAO to advertise in the Community Bulletin; and

Further that the regular meeting schedule will resume on Monday, January 9, 2017, at 6:00 p.m.

Carried.

9.2.8. Municipal Holiday Hours

Resolution No. 16-11-37

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman approves the following holiday hours for municipal operations:

1. The Municipal Office and Public Works Department will be closed from Monday, December 26, 2016, and will reopen with regular hours on Tuesday, January 3rd, 2017;

2. The Municipal Waste Site will be closed on Tuesday, December 27, 2016

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3. The Municipal Waste Site will be open with regular hours on Saturday, December 31st, 2016, from 9:00 a.m. until 4:00 p.m.;

4. The garbage and recycling collection schedule will remain unchanged; and

Further that Council for the Township of Coleman directs the CAO to advertise the holiday hours in the Community Bulletin.

Carried.

9.2.9. Snow Plow Operator – 2016/2017 Winter Season

Resolution No. 16-11-38

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman approved hiring Mr. Scott Dufresne as the Snow Plow Operator for the 2016/2017 winter season.

Carried.

9.2.10. Support for Bill 9

Resolution No. 16-11-39

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas On September 29th, 2016, Bill 9, entitled, End Age Discrimination Against Stroke Recovery Patients Act, 2016., the legislation that MPP Lorne Coe earlier introduced, was debated and passed second reading in the Ontario Legislature. It has now been referred to the Standing Committee on Social Policy for its consideration; and

Whereas the Bill is short and to the point, and simply states:

1. Subsection 6(1) of the Ministry of Health and Long-Term Care Act is amended by adding the following paragraph:

12. To ensure that any treatment recommended by a physician for a patient who is recovering from a stroke is provided to that patient promptly, regardless of the patient’s age.

Whereas this makes it mandatory that any treatment recommended by a physician, for a patient recovering from a stroke, be provided to that patient promptly, regardless of the patient’s age. Under current Regulations, stroke survivors are not entitled to publicly funded treatment, if they are between the ages of nineteen and sixty-four;

Therefore be it resolved that Council for the Township of Coleman supports Bill 9 which states that all stroke victims receive care regardless of their age; and

Further that a copy of this resolution be sent to the Minister of Health and Long Term Care.

Carried.

9.2.11. Website Update

Resolution No. 16-11-40

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman approves the quotation from Temiskaming Printing in the amount of $389.00, plus HST for an update to the Township of Coleman’s website.

Carried.

9.2.12. Township of South Stormont – PAR Review

Resolution No. 16-11-41

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that Council for The Corporation of the Township of Coleman supports the Township of South Stormont’s resolution that demands that the PAR (Pupil Accommodation Review) being undertaken by the Upper Canada District School Board be Regular Meeting Minutes November 28, 2016

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suspended for a period of one year to allow adequate time to complete the work necessary (motion attached); and

Further that a copy of this resolution be forward to the Township of South Stormont.

Carried.

9.3. Realty Circulation Publication – Surplus Notification – Council requesting tabling this item until the next regular council meeting.

9.4. Aggregate Pit Proposed in the Ministry of Natural Resources & Forest North Bay District – Public Notice Requesting Input to a Screening Process – Council requesting tabling this item until the next regular council meeting.

9.5. FIT 5 Application:

Resolution No. 16-11-42

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Whereas Council for the Township of Coleman passed a resolution at the October 31, 2016 regular meeting to support the construction and operation of a hydroelectric generating installation at the Latchford Dam under the Provinces FIT Program; and

Whereas it is recommended that the Communities of the Montreal River Power Corp. (CMR) submit a bid security deposit of $7,500 as per Section 5.1 (f) iii. (A) (1) of the FIT rules, to be split amongst the four partners/ owners of CMR (i.e. $1,875 each), which would support the application and gain Priority Points; and

Whereas if the application is successful, the bid security deposit would be returned, and if the application is successful, and the CMR proceeds with the project, the deposit will be transferred to a contract security deposit and returned when the project is completed;

Be it resolved that Council for The Corporation of the Township of Coleman approves the contribution of $1,875.00 towards the Bid Security Deposit to support the FIT 5 Application.

Carried.

10. Committee Reports

10.1. Public Works, Dan Cleroux – No update

10.2. Finance, Cathy Marcella – A budget meeting has been scheduled for the Finance Committee on Monday, December 5, 2016 at 6:00 p.m.

10.3. Government Liaison, Dan Cleroux – No update

10.4. Tourism & Recreation, Lois Perry – Councillor Perry requested tendering the construction of the Bass Lake gazebo in early January, 2017.

11. Correspondence

11.1. AMO Communications – Policy update 2017 OMPF Allocations

11.2. AMO Communications – Policy Update Province Releases Discussion Paper on Expanding Medical Responses through Fire Services

11.3. Environment and Land Tribunals Ontario – ARB Fee Increase

11.4. FONOM – Fall Newsletter 2016

11.5. Ombudsman – 2015-2016 Annual Report

11.6. OMERS Update

11.7. Minister of Finance – Ontario Municipal Partnership Fund Municipal Allocation for 2017

11.8. Municipal Monitor – Q4 2016

11.9. Seneca Municipal Tax Administrator Program

11.10. Timiskaming Health Unit Board of Health Minutes –October 5, 2016

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11.11. Timiskaming Health Unit – Report to the Board of Health Q3 Board Repor

11.12. THU – Support of a comprehensive approach to addressing overweight and obesity, including exploration of taxation of sugar sweetened beverages

11.13. The Working Forest Fall #2 2016, Vol 20 #7

11.14. The Voice Vol 13, Nov 24

Resolution No. 16-11-43

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 11.1 to 11.14 be noted, filed and recorded in the minutes of this meeting.

Carried.

12. Notice of Motion

None

13. In camera (closed) session

Resolution No. 16-11-44

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board.

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 8:22 p.m. to discuss the following matters:

1. Request for Lease Agreement related to Municipal Property – Update

2. Request to Purchase Municipal Property

3. Sharpe Lake

Carried.

Resolution No. 16-11-45

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council agrees reconvene in open session at 8:45 p.m. without a report.

Carried.

14. Confirmatory By-law

None

15. Adjournment

Resolution No. 16-11-46

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 8:46 p.m.

Carried. Regular Meeting Minutes November 28, 2016

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General Accounts CAO

Mayor