November 14, 2016

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, November 14th, 2016, at 6:00 p.m.

Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

Roll Call Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Brian Bigelow, Public Works Foreman

Regrets:

Don Laitinen, Fire Chief

Members of the Public Present:

0

1. Adoption of the Agenda

Mayor Dan Cleroux requested the addition of a Delegation regarding the Cobalt Public Library presented by Anita Koza.

Resolution No. 16-11-04

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of October 17, 2016, be approved as amended.

Carried.

2. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

3. Adoption of the Minutes

Resolution No. 16-11-05

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – October 31, 2016

2. Special Meeting – November 9, 2016

Carried.

4. Accounts

Resolution No. 16-11-06

Moved By: Councillor Sue Cote

Seconded By: Councillor Lois Perry

Be it resolved that the general accounts in the amount of $37,773.24 be passed and paid.

Carried.

Resolution No. 16-11-07

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Sue Cote

Be it resolved that payroll accounts in the amount of $26,364.00 for the month of October be passed and paid.

Carried. Regular Meeting Minutes November 14, 2016

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5. Staff Reports

1. Works Department – Brian Bigelow, Public Works Foreman updated that temporary shop lighting is in place until new overhead lights are installed, and the new tires for the equipment has been installed. Mayor Cleroux updated that the Township should receive an update from Mr. Gordan Rennie, MTO regarding the solution for the Gillies Lake water levels.

2. Fire Department –– Councillor Susan Cote updated that the Department held a meeting on November 10, 2016, and Councillor Ken Laffrenier stated that the volunteers visited approximately 150 homes during their Smoke Detector and Carbon Monoxide Detector campaign.

3. Administration – Logan Belanger, CAO updated that she attended a webinar on amendments to the Aggregate Resources Act; noted that the Emergency Management Annual Tabletop exercise has been scheduled on December 1st at 6:00 p.m. at the Municipal complex; and that the Private Plowing Agreements for Private Roads were distributed. Council discussed holiday hours for the municipal complex; and directed the CAO to prepare a motion for the next regular meeting of Council. Councillor Cathy Marcella requested scheduling a date for a 2017 budget meeting. The CAO presented staff report 16-11-01 regarding updating the Township’s website to comply with AODA requirements, as well as updating its content to improve functionality for users. The CAO also presented staff report 16-11-02 regarding a proposal to update the Township’s procedural by-law to meet new mandatory requirements.

Resolution No. 16-11-09

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that the Chief Administrative Officer be authorized and directed to receive a quotation for updating Township’s website to comply with AODA requirements, and for updating the website’s content and format according to the site map presented in Staff Report No. 2016-11-01.

Carried.

Resolution No. 16-11-10

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that The Chief Administrative Officer be authorized and directed to publish a Public Notice in the November 23, 2016 edition of the Temiskaming Speaker proposing to pass a new Procedural By-Law to govern the Calling, Place and Proceedings of Council at the December 12, 2016 Regular Meeting of Council, as presented in Staff Report No. 2016-11-02.

Carried.

4. Animal Service Provider – No update.

Resolution No. 16-11-11

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

6. Delegations

6.1. Michelle Anderson, CCL Economic Development Officer – Update

Regular Meeting Minutes November 14, 2016

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Michelle provided a synopsis regarding a Canada Day celebration to Council for review, and Council support the proposal. The Canada 150 grant application for the event will be submitted on Monday, November 21st, 2016.

Resolution No. 16-11-08

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman approves the submission of an application to the Canada 150 Fund to celebrate Canada’s 150th anniversary of Confederation in partnership with the Town of Cobalt.

Carried.

6.2. Anita Koza – Library. Mrs. Anita Koza distributed and reviewed a presentation to provide an update on the Cobalt Public Library Paul Penna Library. The Library will be planning and hosting activities this summer and the Economic Development Officer will attend an upcoming planning meeting.

7. By-laws

7.1. Workplace Anti-Violence, Harassment and Sexual Harassment Policy

Resolution No. 16-11-12

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 16-31 being a By-Law to establish a policy with respect to Violence, Harassment and Sexual Harassment for The Corporation of the Township of Coleman be read a first and second time.

Carried.

Resolution No. 16-11-13

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 16-31 be read a third and final time and be passed and enacted.

Carried.

7.2. Health & Safety Policy

Resolution No. 16-11-14

Moved By: Councillor Lois Peery Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 16-32 being a by-law for the adoption of a Health and Safety Policy for the Corporation of the Township of Coleman be read a first and second time.

Carried.

Resolution No. 16-11-15

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 16-32 be read a third and final time and be passed and enacted.

Carried.

8. Business Arising from the Minutes

8.1. Municipality of East Ferris – Concurrent Session Regarding Community Hubs

Regular Meeting Minutes November 14, 2016

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9. New Business

9.1. Conferences:

9.1.1. 64th Annual OSUM Conference & Trade Show

9.1.2. Promoting a Culture of Accessibility and Inclusion

9.2. Motions:

9.2.1. None

9.3. Ministry of Indigenous Relations and Reconciliation – Inaugural Treaties Recognition Week – Council accepted for information

9.4. NSF Audit Report – DWQMS Verification Audit Report Resolution No. 16-11-16 Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella Be it resolved that Council for the Township of Coleman accepts the NSF International Strategic Registrations Audit Report, prepared by the NSF as a result of the DWQMS Verification Audit.

Carried.

10. Committee Reports

10.1. Public Works, Dan Cleroux – No update

10.2. Finance, Cathy Marcella – Logan Belanger updated that the October month-end financials will be prepared this week. Councillor Marcella requested scheduling a date to begin budget discussions.

10.3. Government Liaison, Dan Cleroux – No update

10.4. Tourism & Recreation, Lois Perry – No update

11. Correspondence

11.1. AMO Communications – AMO Member Update

11.2. AMO Federal Gas Tax Fund – 2015 Annual Expenditure Report

11.3. Municipal World – November 2016

11.4. OGRA – Weekly Detour

11.5. OPP – Reconciliation of Municipal Policing Costs

11.6. Ontario Wildlife Damage Compensation Program

11.7. Moose Call, November 2016

Resolution No. 16-11-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that correspondence items 11.1 to 11.7 be noted, filed and recorded in the minutes of this meeting.

Carried.

12. Notice of Motion

None Regular Meeting Minutes November 14, 2016

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13. In camera (closed) session

Resolution No. 16-11-18

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board.

Be it resolved that Council agrees to convene in closed session at 7:50 p.m. to discuss the following matters:

1. Request for Lease Agreement related to Municipal Property

Carried.

Resolution No. 16-11-19

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council agrees reconvene in open session at 8:35 p.m. without a report.

Carried.

14. Confirmatory By-law

Resolution No. 16-11-20

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 16-33 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Resolution No. 16-11-21

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 16-33 be read a third and final time and be passed and enacted.

15. Adjournment

Resolution No. 16-11-22

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 8:55 p.m.

Carried.

2016-11-14-reg