November 11, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Wednesday, November 8th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:04 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Councillor Ken Laffrenier Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

None

Members of Press Present:

None

3. Adoption of the Agenda

Councillor Susan Cote requested Ratepayer Concern be added to Section 6 In-Camera (Closed) Session as item.

Resolution No. 17-11-01

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the special meeting of November 8, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. New Business

5.1. Engineering Services – Coleman Water Distribution System Bleeder Stations RFP No. 2017-10-01 – Tender Opening

The Township received one tender in response to the above-noted RFP. The tender was opened, reviewed and awarded to EXP Services Inc.

Resolution No. 17-11-02

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman accepts the RFP submission from EXP Services Inc., dated November 8, 2017, in response to RFP No. 2017-10-01, for Engineering Services for the Coleman Water Distribution System Bleeder Stations; and

Further that Council directs the CAO to contact EXP Services Inc. to identify as the successful proponent, subject to the execution of a written contract.

Carried. Special Meeting Minutes November 8, 2017

2

6. In camera (closed) session

Resolution No. 17-11-03

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

Be it resolved that Council agrees to convene in closed session at 6:13 p.m. to discuss the following matters:

1. Chitaroni Subdivision – Update

2. Ratepayer Concern

Resolution No. 17-11-04

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees to reconvene in open session at 8:04 p.m. with a report:

Council has reviewed the confidential mediation report. Council directs and approves the submission of a letter to the MMAH regarding the Chitaroni Plan of Subdivision file and to the associated parties, in an effort to resolve the outstanding issues, and to have the Ministry take the lead on the file.

Carried.

7. Adjournment

Resolution No. 17-11-05

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:05 p.m.

Carried. CAO

Mayor