May 15, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, May 15th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:01 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Regrets:

N/A

Members of the Public Present:

Mary Church, Remax Real Estate

Members of the Press Present:

Jim Patrick, CJTT

3. Adoption of the Agenda

Mayor Dan Cleroux requested the addition of 11.6 – Dahrouge Geological Consulting Ltd. under New Business.

Resolution No. 17-05-25

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of May 15, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-05-26

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – May 1, 2017

Carried.

6. Accounts

Resolution No. 17-05-27

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $34,305.26 be passed and paid.

Carried.

7. Petitions and Delegations

None Regular Meeting Minutes May 15, 2017

2

8. Staff Reports

1. Works Department – Brian Bigelow, Foreman, stated that work is going well and the playground equipment at Bass Lake has been installed.

2. Fire Department – Don Laitinen, Fire Chief, updated that the Ontario Fire Marshall (OFM) course held at the Coleman Community Hall was a success, and that they are interested in hosting more classes at the facility. The Fire Chief discussed the possibility of constructing a fire training facility, and inquired if a quote could be submitted for potential funding opportunities. The facility could be used for training and could also generate revenue from renting the unit. Council directed the CAO to investigate procedures for the Fire Chief when time is taken from work to attend courses/ training. Two highway clean-up activities may be scheduled in 2017 – dates to be determined. Councillor Cote requested developing a sign-in and sign-out protocol for the Fire Department.

3. Administration – Logan Belanger, CAO, received a letter from the Ministry of Natural Resources and Forestry regarding the Water Management Plan (WMP) resolution. It stated that the WMP for the Montreal River is currently under development with efforts being made to finalize. Once finalized, a Standing Advisory Committee (SAC) may be established to review and advise on matters relating to its implementation, assist in the monitoring and to assist in communications of a WMP. The CAO provided feedback received from a resident regarding the review of private plowing costs. A letter was received from St. Patrick School regarding a donation for the Female Athlete of the Year Award. Council included $150.00 in the budget and staff will present the award during the ceremony on June 26th. A letter was received from the Ontario Provincial Police regarding Motor Vehicle Collision reports. Council is not interested in registering for the information at this time. Mr. Graham Gambles provided supporting documentation to follow-up on his presentation to Council on May 15, 2017, and the CAO distributed for Council review. The CAO presented Staff Report No. 2017-05-01 to amend by-law no. 17-17 to include the addition of a metal/ tin ceiling on the Bass Lake Gazebo construction.

Resolution No. 17-05-28

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Whereas the Council of the Township of Coleman hereby acknowledges receipt of Staff Report No. 2016-05-01 regarding the amendment to by-law No, 17-17 to include the installation of a metal/tin ceiling in the Bass Lake Gazebo;

Be it resolved that Council directs staff to prepare the necessary by-law for consideration at the May 15, 2017 Regular Council meeting.

Carried.

4. Animal Service Provider – no update

Resolution No. 17-05-29

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried. Regular Meeting Minutes May 15, 2017

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9. By-laws

9.1. Amend By-law No. for the Gazebo/ Lifeguard Shack Construction

Resolution No. 17-05-30

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-22 being a by-law to amend By-law No. 17-17 to enter into an Agreement with Armand Maurice Construction to supply all services, equipment, labour, supervision, tools and materials that are necessary for the Construction of a Gazebo/ Lifeguard Shack at Bass Lake Beach be read a first and second time.

Carried.

Resolution No. 17-05-31

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-22 be read a third and final time and be passed and enacted.

Carried.

9.2. 2017 Municipal Budget

Resolution No. 17-05-33

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-23 being a by-law to adopt the 2017 Municipal Budget for The Corporation of the Township of Coleman be read a first and second time.

Carried.

Resolution No. 17-05-34

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-23 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1. 2017 Municipal Budget

The CAO presented Council with the 2017 municipal budget for review. The revenues and proposed expenses were reviewed. Notably, policing costs increased by $20,914, and the following projects/ purchases were budgeted: approximately six sets of bunker gear for the fire department; a new plow for the Ford 450 (required for private plowing); $12,500 to complete a joint water project with the Town of Cobal; a UV filtration system for Bass Lake, and $57,966 of infrastructure work at Bass Lake (including a new cabin, two septic systems, a gazebo/ lifeguard shack and associated electrical work). The 2017 wage grid was presented with a one (1) percent increase, and the 2017 municipal tax rates have been maintained. The donation schedule included $15,000 to various agencies.

Resolution No. 17-05-32

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Be it resolved that Council reviewed and approved the 2017 Municipal budget with was a zero percent increase to the municipal tax rate, and a one percent increase in wages for municipal employees; and

That Council directs staff to prepare the necessary by-law for consideration at the May 15, 2017 Regular Council meeting.

Carried. Regular Meeting Minutes May 15, 2017

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10.2. Town of Kirkland Lake – DTSSAB Surplus Reserve – Tabled

.

11. New Business

11.1 Conferences:

11.1.1 LAS 2017 Town Hall Sessions

11.2 Motions:

11.2.1 Township of North Frontenac – Hydro Reduction of 25% Not Applicable to Seasonal Residents

Resolution No. 17-05-39

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman supports the Township of North Frontenac’s resolution No. 222-17 regarding that the Hydro reduction of 25 percent is not applicable to seasonal residents; and

Further that this resolution of support be circulated to the Premier of Ontario; the Minister of Energy; MPP Timiskaming-Cochrane; and the Township of North Frontenac.

Carried.

11.2.2 Township of Lakeshore – Request to Province of Ontario to Ease Restrictions of Surplus Dwelling Severances in Areas Zoned Agriculture – Not Approved

11.2.3 Approval – 2017 Township of Coleman Wage Grid

Resolution No. 17-05-40

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman adopt the attached 2017 Chief Administrative Officer Salary, and the Staff Wage Grid (inclusive of a 1% increase), retroactive to January 1, 2017.

Carried.

11.3 Request from Nordic Ski Club & Temiskaming Foundation – Direction of Funds for the Doug Worth Developing Skiers Bursary.

Council reviewed the letters, and the CAO will contact the Temiskaming Foundation to request a letter from the auditor prior to approval.

11.4 Town of Latchford – Latchford 110/ Canada 150 Parade/ Contribution

Council reviewed the correspondence and supported the Fire Department participating in the Parade to celebrate Latchford’s 110 and Canada’s 150 anniversary on July 15, 2017.

11.5 Development of Municipal Land for Residential Lots

Mayor Cleroux identified an area of municipally owned land for potential development, and Council directed the CAO to contact the Planner to investigate if a subdivision could be a possibility. Regular Meeting Minutes May 15, 2017

5

11.6 Dahrouge Geological Consulting Ltd.

The Township received a letter from the consulting group who have been engaged by a mineral exploration company, MetalsTech Ltd. to explore the mineral claims that were recently staked. The potential work in the typical exploration timeline would be to conduct ground geophysical surveys, stripping of overburden to expose bedrock, and core-drilling. Council requested that no exploration activities begin until a meeting has been set with Council to discuss work on municipally owned land.

12. Committee Reports

12.1. Public Works, Dan Cleroux – No Update

12.2. Finance, Cathy Marcella – Councillor Marcella attended the FONOM conference in North Bay from May 10-12, 2017, and will provide Council with a report at the next regular council meeting.

12.3. Government Liaison, Dan Cleroux – No update

12.4. Tourism & Recreation, Lois Perry – Council recommended contacting the Timiskaming Health Unit to begin the process to replace the septic systems in the lower part of Bass Lake Park. Mayor Cleroux provided an update on the activities scheduled as Bass Lake for Canada Day.

13. Correspondence

13.1 CCL Economic Development Initiative Committee Meeting Minutes – March 14, 2017

13.2 CCL Economic Development Initiative Committee Meeting Minutes – April 11, 2017

13.3 Cheryl Gallant – Newsletter April 12, 2017

13.4 Earlton-Timiskaming Regional Airport – March 2017 Financials

13.5 FONOM – 2015-2016 Audited Financial Statements

13.6 Knox – Risk Reporter Magazine

13.7 Ministry of Citizenship and Immigration – Lincoln M. Alexander Award

13.8 Ministry of Municipal Affairs and Housing – Proposed Building Code – Septic Pump Out – Not moving forward

13.9 Ministry of the Environment and Climate Change – Revisions to Ontario’s Drinking Water Quality Management Standard

13.10 Ministry of Tourism Culture and Sport – Cycling Update from MTO and MTCS Ministers

13.11 Municipal World May 2017

13.12 Temiskaming Municipal Building Association – 2016 Financial Statements

13.13 Timiskaming Health Unit – 2016 Audited Financial Statements

13.14 Union Gas – Ontario Energy Board Notice to Customers of Union Gas Limited

13.15 Notice of Confirmation of Staking – Dated May 4, 2017

13.16 Notice of Confirmation of Staking – Dated May 8, 2017

13.17 The Voice – Friday May, 12, 2017

13.18 The Working Forest – Spring #2 2017

Resolution No. 17-05-41

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.18 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None Regular Meeting Minutes May 15, 2017

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15. In camera (closed) session

Resolution No. 17-05-35

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local board employees;

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

Be it resolved that Council agrees to convene in closed session at 7:05 p.m. to discuss the following matters:

1. Request to Purchase Municipal Property – Appraisal Review

2. Severance Application – Chitaroni

Carried.

Resolution No. 17-05-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council agrees reconvene in open session at 7:57 p.m. with a report.

Carried.

Council directed the CAO to prepare a motion to accept the appraisals provided by Mary Church, Remax Real estate, and to proceed with the procedure for sale. Council directed the CAO to submit a letter to the Chitaroni’s regarding the severance application.

Resolution No. 17-05-37

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Whereas the Council for the Township of Coleman considers it desirable and expedient that the described lands (declared surplus at the May 1, 2017 regular meeting of Council) be sold directly to the adjacent land owners, Mr. William Caverly and to Mr. George Shortreed;

Be it resolved that the Council for The Corporation of the Township of Coleman approves the appraisal of fair market value as provided by Mary Church, Remax Real Estate for the real property owned by the Township, as described below:

 Part 1, Plan 54R-5913; Part of Lot 23, Con 1; Geographic Township of Coleman (shown as Road Allowance on a Plan by H.W. Sutcliffe dated June 17, 1926) – $1,500

 Part 2, Plan 54R-5913; Part of Lot 23, Cons 1 & 2; Geographic Township of Coleman (shown as Road Allowance on a Plan by H.W. Sutcliffe dated June 17, 1926) – $2,500

Further that Council for the Township of Coleman directs the CAO to provide notice to the public of the proposed sale per conditions outlined in the Township’s Sale of Real Property by-law No. 04-34, and to begin with the proceedings to stop up and close the portion of municipal road allowances for the subject lands described above, in accordance with By-law No. 03-01.

Carried.

Resolution No. 17-05-38

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas the Council for the Township of Coleman considers it desirable and expedient that the described lands (declared surplus at the April 3, 2017 regular meeting of Council) be sold directly to the adjacent land owner, Mr. Steve Jacksic;

Be it resolved that the Council for The Corporation of the Township of Coleman approves the appraisal of fair market value as provided by Mary Church, Remax Real Estate for the real property owned by the Township, as described below: Regular Meeting Minutes May 15, 2017

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1. COLEMAN CON 5 S PT LOT 12 PCL 13604SST – $4,000

Further that Council for the Township of Coleman directs the CAO to provide notice to the public of the proposed sale per conditions outlined in the Township’s Sale of Real Property by-law No. 04-34.

Carried.

3. Confirmatory By-law

None

4. Adjournment

Resolution No. 17-05-42

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:35 p.m.

Carried. Regular Meeting Minutes May 15, 2017

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General Accounts CAO

Mayor