May 1, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, May 1st, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:04 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Brian Bigelow, Public Works Foreman

Members of the Public Present:

2

Members of the Press Present:

Jim Patrick, CJTT

 

3. Adoption of the Agenda

Mayor Dan Cleroux requested the addition of 11.6 – Still Standing under New Business.

Resolution No. 17-05-01

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the regular meeting of May 1, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-05-02

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – April 18, 2017

Carried.

6. Accounts

Resolution No. 17-05-03

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $61,740.69 be passed and paid.

Carried.

Resolution No. 17-05-04

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that payroll accounts in the amount of $15,373.52 for the month of April 2017 be passed and paid.

Carried. Regular Meeting Minutes May 1, 2017

2

7. Petitions and Delegations

7.1 Marsh Bay Association – Water Management Plan, Represented by Mr. Jim O’Brien –

Mr. O’Brien provided an update to Council following the last regular meeting. He received a contact name from the Ministry of Natural Resources and Forestry, and provided the contact with the history on the Water Management Plan, the easements, as well as reminded that the committee should have a representative from the Township and from the Marsh Bay Association in accordance with the Plan. Council directed the CAO to arrange a meeting with the MNRF and the Association.

7.2 Rock Walk Park Inc. Represented by Mr. Graham Gambles – Global Geo Park.

Mr. Gambles provided a package to council consisting of a PowerPoint presentation regarding Global Geoparks in Canada; a “scoping study” evaluation report; as well as a Map Attractions List. The intent of the project is to attract and improve tourism. In May 2016, the group was provided with Aspiring Geopark Status. To proceed and to gain UNESCO branding, they require municipal founding members and at least one “flagship” organization, and are currently approaching municipalities in the Timiskaming District (Ontario and in Quebec). These members will decide on the management, constitution and associated by-laws. The founding members would have a financial contribution towards gaining the UNESCO stamp (expected 2020). Council thanked Mr. Gambles for the information.

8. Staff Reports

1. Works Department – Mayor Cleroux commented that there has been some damage to lawns from winter maintenance, and directed the Public Works Department to begin repair work. Mayor Cleroux noticed some brushing on municipal road ways, and inquired if the Foreman could investigate.

2. Fire Department – Don Laitinen, Fire Chief, updated that the CAO is looking into PTSD training and the cost associated for the fire department. The Coleman Fire department will participate in the Canada Day parade in Cobalt, and will transition to Bass Lake. The Rural Firefighter course through the Ontario Fire Marshall is scheduled in the Community Hall this weekend. SMC will be donating three children’s “bunker gear” to the Fire Department.

3. Administration – The CAO received a Comment Form regarding the condition of a section of sidewalk on Montreal Avenue. Council directed the Public Works Department to remove this section. The Provincial Emergency Operation Centre inquired if the Township would consider being a Host Community for evacuees. Council directed the CAO to review the Red Cross report regarding how many displaced community members the Township could host in the Community Hall. The Township received a letter from the Friends of Yogart Exception Kids Camp, requesting a donation for the Yogart Exceptional Kids Summer Camp. Unfortunately, the Finance Committee members have allocated 2017 donations based on requests submitted during budget review. Following the April 3, 2017 meeting, Council requested a list of roads to be graded as part of the Town of Latchford’s road maintenance sharing agreement proposal. The roadways would include Anamanip Road and Dump Road; Council approved contacting Latchford to finalize the arrangements.

4. Animal Service Provider – no update

Regular Meeting Minutes May 1, 2017

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Resolution No. 17-05-05

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. To Enter into an Agreement to Hire a Bass Lake Operator for the 2017 Summer Season

Resolution No. 17-05-06

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-18 being a by-law to enter into an Agreement with an Independent Operator for the Operation of Bass Lake Park be read a first and second time.

Carried.

Resolution No. 17-05-07

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-18 be read a third and final time and be passed and enacted.

Carried.

9.2. Post-Traumatic Stress Disorder (PTSD) Policy

Resolution No. 17-05-08

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-19 being a by-law to adopt a Post-Traumatic Stress Disorder Policy be read a first and second time.

Carried.

Resolution No. 17-05-09

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-19 be read a third and final time and be passed and enacted.

Carried.

9.3. Agreement with Still Standing 4 Productions Ontario Inc.

Resolution No. 17-05-10

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-21 being a by-law to enter into a Location Release Agreement with Still Standing 4 Productions Ontario Inc. regarding filming on Municipal Property for the Production of Still Standing (EPS: 401-413) be read a first and second time.

Carried.

Resolution No. 17-05-11

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-21 be read a third and final time and be passed and enacted.

Carried. Regular Meeting Minutes May 1, 2017

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10. Business Arising from the Minutes

10.1. Surplused Lands Update – Prior to advertisement, the CAO is currently waiting on the reports prepared by the Ministry of Northern Development and Mines (MNDM) for the review with regard to mineral potential and human health and safety. The Mine Rehabilitation and Compliance section was consulted during the review

10.2. Town of Kirkland Lake – DTSSAB Surplus Reserve – Tabled

10.3. 2017 Municipal Budget – The Finance Committee will meet on Thursday, May 4th at 6:00 p.m. in Council Chambers to finalize the 2017 draft municipal budget in anticipation of presenting to Council at the regular meeting on Monday, May 15, 2017, beginning at 6:00 p.m.

.

11. New Business

11.1 Conferences:

11.1.1 AMCTO Spring Workshops & Webinars

11.2 Motions:

11.2.1 Volunteer Firefighter Appointment – Kayla Kirkland

Resolution No. 17-05-12

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman hereby appoints Kayla Kirkland as a Volunteer Firefighter to the Coleman Fire Department.

Carried.

11.2.2 Seniors’ Month Proclamation

Resolution No. 17-05-13

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas Seniors’ Month is an annual province-wide celebration;

Whereas seniors have contributed and continue to contribute immensely to the life and vibrancy of this community;

Whereas seniors continue to serve as leaders, mentors, volunteers and important and active members of this community;

Whereas their contributions past and present warrant appreciation and recognition and their stories deserve to be told;

Whereas the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community;

Whereas the knowledge and experience seniors pass on to us continues to benefit all;

Be it resolved that Council for the Township of Coleman do hereby proclaim June 1-30, 2017 Seniors’ Month in the Township of Coleman and encourage all citizens to recognize and celebrate the accomplishments of our seniors.

Carried.

11.2.3 Hire Summer Students

Resolution No. 17-05-14

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman approves hiring of the following summer student positions for the 2017 Summer Season:

 Two Labourers for the Public Works Department

 One Head Lifeguard/ Swim Instructor

 Three Swim Instructors/ Recreation Coordinators

Carried. Regular Meeting Minutes May 1, 2017

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11.2.4 Canada Day Event Committee Members

Resolution No. 17-05-15

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman appoints the following Council members to the 2017 Canada Day Event planning committee: Mayor Dan Cleroux, Councillor Lois Perry and Logan Belanger, CAO.

Carried.

11.3 CIBC – Client Meet and Greet – Council accepted for information; and will confirm attendance at a later date.

11.4 Temiskaming Shores & Area Chamber of Commerce – Annual Dinner/ Business Awards – Council accepted for information.

11.5 Town of Latchford – 110th Anniversary/ Canada 150 Event – Council accepted for information.

11.6 Still Standing – Mayor Cleroux commented that Still Standing Productions will be in the area next week to begin filming for a CBC television show, and require a signed Location Release Agreement to publicize Coleman property on television. Council directed the CAO to prepare the necessary by-law at the May 1, 2017 regular meeting of Council to enter into an agreement with Still Standing 4 Productions Inc. to film municipally owned property within the Township of Coleman.

12. Committee Reports

12.1. Public Works, Dan Cleroux – No Update

12.2. Finance, Cathy Marcella – The March 2017 financial reports were presented to Council for review.

12.3. Government Liaison, Dan Cleroux – No update

12.4. Tourism & Recreation, Lois Perry – The CAO updated that the Chief Building Official inspected the concession stand and cabins at Bass Lake and determined that four cabins are not structurally sound for rental. Council also discussed that Cabin 1 has not been rented due to a reoccurring insect problem that has been persisting since Kiwanis Club ownership. Despite efforts to fumigate, it has remained in a non-rentable state. Council discussed, and determined that the cost to repair the cabins is not a feasible long-term solution. For the short term, Council instructed the CAO to develop a plan to demolish the cabins, and to obtain a quote to modify the sites for potential trailer rentals.

Resolution No. 17-05-16

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas the Chief Building Official inspected the Cabins at Bass Lake Park and determined that Cabins No. 2,3,4 and 7, are not structurally sound for rental; and

Whereas, the Chief Building Official determined that Cabins No. 1 and 5 are in fair condition; and

Whereas historically Cabin No. 1 has not been rented due to insect infestation;

Be it resolved that Council for the Township of Coleman hereby authorizes that Cabins No. 1,2,3,4 and 7 at Bass Lake Park to be declared surplus and properly disposed of and/or discarded (demolished and cleared from the property).

Carried. Regular Meeting Minutes May 1, 2017

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13. Correspondence

13.1 AMO Policy Update – Federal Cannabis Legislation Tabled

13.2 AMO policy Update – Provinces Announces Fair Housing Plan for Ontario

13.3 AMO Policy Update – Waste Diversion – Blue Box Today and Tomorrow

13.4 AMO Communications – Province Announces Details of Basic Income Pilot

13.5 FONOM – Pleased with Federal Governments Commitment to Northern Ontario

13.6 FONOM – Spring Newsletter 2017

13.7 Focus NORTH – Showcasing Business Success in 2017

13.8 Ministry of Citizenship and Immigration – Call for Nominations for the Champion of Diversity Award

13.9 Ministry of Government and Consumer Services – New Parentage and Legal Name Rules

13.10 Ministry of Community Safety and Correctional Services – Emergency Preparedness (EP) Week

13.11 Northern Ontario Business – May 2017

13.12 PLUSDELTA – Consulting Engineers of Ontario

13.13 Timiskaming Health Unit – Bill S-228 – Prohibiting Food and Beverage Marking Directed at Children

13.14 Timiskaming Health Unit – Small Drinking Water Systems Newsletter

13.15 Township of James – Montreal River Water Management Plan Resolution of Support

13.16 The Voice, Vol 14, No. 09

Resolution No. 17-05-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that correspondence items 13.1 to 13.16 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-05-18

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local board employees;

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

Be it resolved that Council agrees to convene in closed session at 9:20 p.m. to discuss the following matters:

1. Request to Purchase Municipal Property

Carried.

Resolution No. 17-05-19

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 9:24 p.m. with a report.

Carried. Regular Meeting Minutes May 1, 2017

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Council directed the CAO to prepare a motion to surplus a parcel of land owned by the Township of Coleman to begin the procedure for sale.

Resolution No. 17-05-20

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Whereas pursuant to Section 268 of the Municipal Act before selling any land Council shall by by-law or resolution at a meeting open to the public declare land to be surplus; and

Whereas the Township of Coleman defines the process and procedure for the sale of real property owned by the Municipality in By-law No. 04-34; and

Whereas the Township of Coleman defines the process to provide notice for Highway Closings in By-law No. 03-01; and

Therefore be it resolved that the Council for The Corporation of the Township of Coleman declares the following land surplus to the Corporation’s municipal requirements and may be disposed of by sale, subject to compliance with the provisions of the Municipal Act, and in accordance with By law No 04-34 respecting the land sale procedures:

 Part 1, Plan 54R-5913; Part of Lot 23, Con 1; Geographic Township of Coleman (shown as Road Allowance on a Plan by H.W. Sutcliffe dated June 17, 1926)

 Part 2, Plan 54R-5913; Part of Lot 23, Cons 1 & 2; Geographic Township of Coleman (shown as Road Allowance on a Plan by H.W. Sutcliffe dated June 17, 1926)

And Further that the CAO be authorized to begin the proceedings to stop up and close the portion of municipal road allowances for the subject lands described above, in accordance with By-law No. 03-01.

Carried.

16. Confirmatory By-law

Resolution No. 17-05-21

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-20 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-05-22

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-22 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-04-23

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 9:27 p.m.

Carried. Regular Meeting Minutes May 1, 2017

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General Accounts CAO

Mayor