March 6, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, March 6th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Michelle Anderson, Economic Development Officer

Regrets:

Brian Bigelow, Public Works Foreman

Members of the Public Present:

March Church, Remax Real Estate

3. Adoption of the Agenda

Resolution No. 17-03-01

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the agenda for the regular meeting of March 6, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Lois Perry declared a conflict of interest with matters related to Motions, under Section 11.2.5 – Temiskaming Printing.

5. Adoption of the Minutes

Resolution No. 17-03-02

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – February 21, 2017

Carried.

6. Accounts

Resolution No. 17-03-03

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the general accounts in the amount of $55,955.85 be passed and paid.

Carried.

Resolution No. 17-03-04

Moved By: Councillor Susan Cote

Seconded By: Councillor Lois Perry

Be it resolved that payroll accounts in the amount of $16,919.94 for the month of February 2017 be passed and paid.

Carried. Regular Meeting Minutes March 6, 2017

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7. Petitions and Delegations

7.1 Mary Church, Remax Real Estate – Mrs. Church provided an updated on the vacant lots for sale in the Township. Currently, there are many vacant properties for sale in the area and little movement. The “For Sale” signs on Township lots have not been visible on Portage Bay Road, as they are being removed; however, they are listed in the paper and online. Council requested a meeting with Mrs. Church to discuss potential land sales on Wednesday, March 8, 2017 at a Special Meeting of Council at 6:00 p.m.

8. Staff Reports

1. Works Department – There were some necessary repairs completed on the grader and plow truck.

2. Fire Department – Don Laitinen, Fire Chief, updated that the Department responded to a call for a fire on Gillies Lake; however, no infractions were found. Last Friday, three batteries on Unit 1 over heated and required replacement. The Fire Chief inquired if bunker gear would be included in the budget for 2017; and Council directed the Chief to present quotes to the Finance Committee for review.

Resolution No. 17-03-05

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier Whereas the Township of Coleman passed By-Law No. 04-31, being a By-Law to adopt a Procurement Policy for The Corporation of the Township of Coleman; and

Whereas a head of a department may request exemption from any or all the purchasing methods outlined in this policy by submission of a report requesting the same to council. Such exemption may be granted by resolution; and

Whereas the Fire Chief requested the exemption of tendering Bunker Gear due to the nature of the specialized gear;

Therefore be it resolved that Council for the Township of Coleman approves the exemption of purchasing bunker gear by public tender and directs the Fire Chief to seek three quotations for consideration of Council.

Carried.

3. Administration: The CAO read a card received by Sue Nielsen thanking Mayor and Council for supporting the Wild Temiskaming 2017 Calendar project. Hotel rooms have been reserved for two councillors to attend the FONOM conference. A package was received from FairTax providing an overview of their services; Council is not interested at this time. The CAO presented Staff Report No. 2017-03-01; currently, municipal residents are permitted to set-out up to three (3) regular sized bags of garbage per week for collection by the Public Works Department, and any garbage deposited at the municipal landfill site is subject to applicable tipping fees. The office received feedback that residents who deposit waste at the landfill site should not be charged tipping fees if they do not place garbage at the road for collection. In consultation with the Landfill Attendant and the Public Works Foreman, an opt-in/opt-out procedure was developed.

Resolution No. 17-03-06

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier Be it resolved that the Council of the Township of Coleman hereby acknowledges receipt of Staff Report No. 2017-03-01; and

That Council directs staff to prepare the necessary by-law for consideration at the March 6, 2017 Regular Council meeting.

Carried. Regular Meeting Minutes March 6, 2017

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Ms. Michelle Andersen reviewed an email circulated to Council to discuss a project to improve internet coverage through the Connect to Innovate (CTI) grant. The CTI grant would cover up to 75% funding, and we would be eligible to apply for an additional 15 percent through NOHFC, requiring the participating municipalities to commit 10 percent or approximately $12,500.00 per municipality. Council expressed an interest in the project. Michelle submitted an application to the Kids-Sake Fund for a swim instructor/lifeguard for the 2017 summer season, and an application to the Temiskaming Foundation for the gazebo roof at Bass Lake.

4. Animal Service Provider – No update.

Resolution No. 17-03-07

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Amendment to By-law 13-43 for the Collection and Disposal of Waste

Resolution No. 17-03-08

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-12 being a amend by-law no. 13-43 to establish a system for the collection and disposal of garbage and other refuse and to designate certain lands for garbage disposal be read a first and second time.

Carried.

Resolution No. 17-03-09

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-12 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1. Participate: Temagami Management Unit 2019-2029 Forest Management Plan – The CAO met with representative from First Resources Management to discuss the project and the office will continue to receive updates as the plan progresses.

10.2. Public Notice Requesting Input to a Screening Process – Aggregate Pit Proposed in the Ministry of Natural Resources & Forestry North Bay District – Council directed the CAO to respond that the Township would like to be treated in the same manner as the rest of the province with respect to receiving royalty payments, as well as inquired which road the Company will be using to access the pit.

Resolution No. 17-03-10

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman approves the Aggregate Pit Proposal for Pedersen Construction) in the MNRF North Bay District, and directs the CAO to respond to the Request for Input that all aggregate operations in the Township of Coleman are subject to the same regulations of the Aggregate Resources Act south of North Bay.

Carried. Regular Meeting Minutes March 6, 2017

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11. New Business

11.1 Conferences:

11.1.1 AMO Social Media Webinar Series

11.1.2 LAS – Procuring for Energy Efficiency

11.1.3 Northeastern Ontario Public Works Organization – Manager’s Forum/ Public Works Conference and Trade Show

11.1.4 Ontario Association Property Standards Officers – 2017 Annual Training Session

11.2 Motions:

Due to freezing rain, Council tabled the following motions until the next regular meeting of Council on Monday, March 20, 2017.

11.2.1 Municipality of Peel – Regional Fluoridation – Tabled

11.2.2 Municipality of Thames Centre – Automated External Defibrillators in Schools – Tabled

11.2.3 Townships of Head, Clara & Maria – Building Code Changes (Septic Systems) – Tabled

11.2.4 Township of Lake of Bays – Schedules 5 of Bill 7 – An Act to Amend or Repeal Various Acts with respect to Housing and Planning (Property Standards) – Tabled

11.2.5 Temiskaming Printing – Business Directory & Visitors Guide

Resolution No. 17-03-11

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman authorizes the CAO to purchase the following advertisement space for Bass Lake Park:

1. Visitors Guide – $235.00 for a 1/4 page

Carried.

11.2.6 Coleman Fire Department Meeting Minutes – Tabled

12. Committee Reports

12.1. Public Works, Dan Cleroux – No Update

12.2. Finance, Cathy Marcella – The Finance Committee arranged the next budget meeting for Wednesday, March 15, 2017, 6:00 p.m. in the Coleman Council Chambers

12.3. Government Liaison, Dan Cleroux – No update

12.4. Tourism & Recreation, Lois Perry – Council discussed setting objectives for Bass Lake Park at a Special Meeting of Council on Wednesday, March 8, 2017.

13. Correspondence

13.1 AMO – Policy Update: Strategy for a Waste Free Ontario: Building the Circular Economy Released

13.2 Communities in Bloom – Showcase your Community by Participating in the Communities in Bloom Program

13.3 Earlton-Timiskaming Regional Airport Municipal Services Board (MSB) Minutes – January 19, 2017

13.4 Earlton-Timiskaming Regional Airport Municipal Services Board (MSB) Minutes – February 16, 2017

Regular Meeting Minutes March 6, 2017

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13.5 Earlton-Timismaming Regional Airport Authority (ETRAA) Minutes – February 16, 2017

13.6 FONOM – Commends Provincial Government for Addressing Electricity Costs

13.7 Ontario Heritage Trust – Heritage Matters, February 2017

13.8 Ministry of Infrastructure – 2017 Infrastructure Update

13.9 Ministry of Seniors Affairs – 2017 Senior of the Year Award

13.10 Municipal World – March 2017

13.11 Northern Ontario Business News – March 2017

13.12 ONReady – Newsletter – Feb/Mar 2017

13.13 The Voice – Volume 14, No. 5

Resolution No. 17-03-12

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that correspondence items 13.1 to 13.13 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-03-13

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(b) personal matters about an identifiable individual, including municipal or local

board employees;

Be it resolved that Council agrees to convene in closed session at 7:55 p.m. to discuss the following matters:

1. Request to Purchase Municipal Property

2. Sharp Lake Park

3. Tax Arrears Procedure – Request

Carried.

Resolution No. 17-03-14

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 8:07 p.m. without a report.

Carried.

16. Confirmatory By-law

Resolution No. 17-03-15

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-13 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried. Regular Meeting Minutes March 6, 2017

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Resolution No. 17-03-16

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-13 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-03-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:10 p.m.

Carried. Regular Meeting Minutes March 6, 2017

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General Accounts CAO

Mayor