March 20, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, March 20th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Brian Bigelow, Public Works Foreman

Members of the Public Present:

10

3. Adoption of the Agenda

Resolution No. 17-03-20

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of March 20, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-03-21

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – March 6, 2017

2. Special Meeting – March 8, 2017

Carried.

6. Accounts

Resolution No. 17-03-22

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the general accounts in the amount of $129,880.50 be passed and paid.

Carried.

7. Petitions and Delegations

7.1 Cobalt Mining Museum and Bunker Military Museum, Brit Griffin – Update on Activities and Future Plans

Ms. Brit Griffin stated that she was speaking on behalf of the Cobalt Mining Museum and the Bunker Military Museum, and thanked Mayor and Council for their ongoing support. Ms. Regular Meeting Minutes March 20, 2017

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Griffin updated that the museums are working for a sustainable future by fundraising, reaching out to schools, expanding the gift shop, monetizing the collections, boosting their social media presence, and have a goal to incorporate the Heritage Silver Trail. The Museums have individual boards, but are working together on initiatives; such as complimentary exhibits. Council thanked Ms. Griffin and the attendees for the update.

8. Staff Reports

1. Works Department – The CAO updated that the plow on the truck used for private plowing requires significant repair or replacement. The Public Works Foreman received three quotes for budget consideration. Council directed the CAO to complete a review of the rates for the 2017/2018 private plowing services, as well as to explore a rate structure for the varying driveway lengths.

2. Fire Department – Don Laitinen, Fire Chief, updated that the Department responded to a call for a shed fire. The Fire Chief inquired how many bunker gear suits would be included in the budget; and Council discussed the requirements for bunker gear replacement. The Economic Development Officer (EDO) noted that TransCanada has an open intake grant application that can be used for fire department equipment. Council requested that the EDO submit an application for 16 suits.

3. Administration: The CAO presented the 2016 Statement of Remuneration and Expenses for Mayor, Council and Municipal Committee/Board members. Council reviewed and approved the report.

Resolution No. 17-03-23

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella Whereas the Treasurer of the Municipality is required under Section 284 of the Municipal Act, 2001, as amended, to provide to Council by March 31st a statement of remuneration and expenses paid in the previous year to members of Council and others appointed by Council as detailed in the Act;

Be it resolved that the Council of the Township of Coleman accepts the 2016 Statement of Remuneration and Expenses as presented.

Carried.

4. Animal Service Provider – No update.

Resolution No. 17-03-24

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Appoint Chief Building Official

Resolution No. 17-03-25

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-14 being a by-law to appoint a Chief Building Official be read a first and second time.

Carried. Regular Meeting Minutes March 20, 2017

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Resolution No. 17-03-26

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-14 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1. Public Notice Requesting Input to a Screening Process – Aggregate Pit Proposed in the Ministry of Natural Resources & Forestry North Bay District – Following the last regular council meeting, the CAO sent an email regarding road access and maintenance concerns, as well as to note that all aggregate operations should be subject to the same regulations of the Aggregate Resources Act south of North Bay. In response to the request, it was noted that the proponent accesses the site via Highway 11, the Cobalt Dump Road, that part of Moose Lake Road located in Firstbrook Township, and that part of the Firstbrook-Coleman Line Road which is north of and adjacent to the North Limits of Coleman Township.

11. New Business

11.1 Conferences:

11.1.1 AMCTO 79th Annual Conference

11.1.2 AMO Asset Management Symposium

11.1.3 Community Accessibility Forums 2017

11.1.4 2017 Farmland Forum

11.1.5 2017 FONOM/ MMA Northeastern Municipal Conference

11.1.6 Provincial Emergency Management Conference

11.2 Motions:

11.2.1 Municipality of Peel – Regional Fluoridation – not approved

11.2.2 Municipality of Thames Centre – Automated External Defibrillators in Schools – not approved

11.2.3 Townships of Head, Clara & Maria – Building Code Changes (Septic Systems)

Resolution No. 17-03-27

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier Be it resolved that Council for the Corporation of the Township of Coleman supports the United Township’s of Head, Clara & Maria’s resolution no. 17/02/17/008 regarding a proposed change to the Building Code, B-08-09-03, requiring mandatory five year septic tank pump out and records retention by the owner; and Further that this resolution of support be circulated to the Honourable Bill Mauro, Minister of Municipal Affairs; the Honourable Kathleen Wynne, Premier of Ontario; Mr. Patrick Brown, Leader of the Progressive Conservative Party; Ms. Andrea Horwath, Leader of the New Democratic Party; John Vanthof, MPP Timiskaming-Cochrane, and the Township’s of Head, Clara & Maria.

Carried. Regular Meeting Minutes March 20, 2017

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11.2.4 Township of Lake of Bays – Schedules 5 of Bill 7 – An Act to Amend or Repeal Various Acts with respect to Housing and Planning (Property Standards)

Resolution No. 17-03-28

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman supports the Township of Lake of Bays’ resolution #5(f)(i)/02/21/17 regarding Schedule 5 of Bill 7 – An Act to Amend or Repeal Various Acts with respect to Housing and Planning (Property Standards) ; and

Further that this resolution of support be circulated to the Honourable Kathleen Wynne, Premier of Ontario; the Honourable Chris Ballard, Minister of Housing; Mr. Patrick Brown, Leader of the Progressive Conservative Party; Ms. Andrea Horwath, Leader of the New Democratic Party; John Vanthof, MPP Timiskaming-Cochrane; Association of Municipalities of Ontario (AMO); the Rural Ontario Municipal Association (ROMA), and the Township of Lake of Bays.

Carried.

11.2.5 Coleman Fire Department Meeting Minutes

Resolution No. 17-03-29

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman accepts the minutes of the Coleman Fire Department’s meeting on November 3, 2016, December 5, 2016 and January 5, 2017.

Carried.

11.2.6 Municipal Property Assessment Corporation: Re. – Request for Consideration Minutes of Settlement 2016 – Assessment Roll No.003-07700

Resolution No. 17-03-30

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman hereby accepts the Request for Reconsideration Minutes of Settlement, from the Municipal Property Assessment Corporation for the following property and taxation year:

Roll No.: 5401 000 003 07700 0000 Taxation Year

Property Classification

Assessment Reduction

Amount of Tax Adjustment

2017

No Change – (RT)

$29,000

$316.97

11.3 2016-2017 Inspection Report for the Coleman Distribution System, prepared by the Ministry of the Environment and Climate Change

Resolution No. 17-03-31

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman accepts the 2016-2017 Inspection Report for the Coleman Distribution System, Drinking Water System No. 260074321, Inspection Report No. 1-CNHIP, dated March 8, 2017 Report, prepared by the Ministry of the Environment and Climate Change.

Carried. Regular Meeting Minutes March 20, 2017

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11.4 Municipal Insurance Proposal(s) for 2017 – 2018 Term – The CAO commented that two proposals were received to quote for insurance coverage for the 2017-2018 term. The proposals were distributed as well as quotation comparison for Council’s review.

Resolution No. 17-03-32

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman has reviewed that insurance proposal and authorizes the Chief Administrative Officer to purchase the 2017/2018 Municipal Insurance from MIS Municipal Insurance Services/Knox Worldwide as per quote in the amount of $35,310.00 plus applicable provincial Sales tax.

Carried.

12. Committee Reports

12.1. Public Works Dan Cleroux – No update.

12.2. Finance Cathy Marcella – The CAO presented the February 2017 financial reports to Council. The Finance Committee met on March 15th, 2017 to work on the 2017 municipal budget; following the receipt of several quotes for Bass Lake, a date will be scheduled to present to Council.

12.3. Government Liaison Dan Cleroux – No update.

12.4. Tourism & Recreation Lois Perry – Following up on the Special meeting of Council to discuss Bass Lake Planning, Councillor Perry commented that the canteen/ living quarters is a solid concrete block structure and is situated in the correct location to welcome people into the park. Although the building is damp and there are moisture issues, she believes that the building can be fixed to resolve the issues for continued use. The Lodge generates upwards of $5,000 per year from its rental; Councillor Perry does not support the possible sale of the lodge, as the park benefits from the sustained revenue. Council discussed that user rates help operate the park, but currently do not support the capital costs that are required for infrastructure upgrades; therefore, a revenue source must be identified.

13. Correspondence

13.1. Hydro One Joint Use Alert – Potential Hazard Wood Poles

13.2. Kirkland Lake District – Declaration of Previously Scaled Crown/Timber 2017-2018 Season

13.3. Ministry of Natural Resources and Forestry – Inspection of Approved 2017-2018 Annual Work Schedule Temagami Management Unit

13.4. Ministry of Agriculture, Food and Rural Affairs – Premiers Award for Agri-Food Innovation Excellence

13.5. MPAC – Assessing Properties in Proximity to Industrial Wind Turbines

13.6. MPAC – 2017 Municipal Stakeholder Research

13.7. Ministry of Education – Pupil Accommodation Reviews

13.8. Moose Call – March 2017

13.9. Ontario Economic Report 2017 – Ontario Chamber of Commerce

13.10. Southern Ontario Library Service – Acknowledgement of receipt of resolution

13.11. The Voice, Vol 14 No 06

Resolution No. 17-03-33

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 13.1 to 13.11 be noted, filed and recorded in the minutes of this meeting.

Carried. Regular Meeting Minutes March 20, 2017

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14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-03-34

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

Be it resolved that Council agrees to convene in closed session at 8:07 p.m. to discuss the following matters: – Request to Purchase Municipal Property

Carried.

Resolution No. 17-03-35

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 8:44 p.m. with a report.

Carried.

Council directed the CAO to prepare a motion to surplus eight parcels owned by the Township of Coleman and proceed with the process and procedure to list the parcels for sale.

Resolution No. 17-03-16

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Whereas pursuant to Section 268 of the Municipal Act before selling any land Council shall by by-law or resolution at a meeting open to the public declare land to be surplus; and

Whereas the Township of Coleman defines the process and procedure for the sale of real property owned by the Municipality in By-law No. 04-34;

Therefore be it resolved that the Council for The Corporation of the Township of Coleman declares the following land surplus to the Corporation’s municipal requirements and may be disposed of by sale, subject to compliance with the provisions of the Municipal Act, and in accordance with By law No 04-34 respecting the land sale procedures.

1. COLEMAN CON 6 N PT LOT 1 PCL 10837SST

2. COLEMAN CON 6 N PT LOT 1 PCL 9023 9336SST

3. COLEMAN CON 6 N PT LOT 1 PCL 10726SST

4. COLEMAN CON 6 S PT LOT 1 PCL 5988NND

5. COLEMAN CON 6 N PT LOT 1 PCL 14246SST

6. COLEMAN CON 6 N PT LOT 2 PCL 17428SST

7. COLEMAN CON 3 S PT LOT 1 PCL 7776SST

8. COLEMAN CON 3 N PT LOT 1 PCL 2812NND

Carried.

16. Confirmatory By-law

None

17. Adjournment

Resolution No. 17-03-37

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:50 p.m.

Carried. Regular Meeting Minutes March 20, 2017

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General Accounts CAO

Mayor