June 19, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, June 19th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:02 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Brian Bigelow, Public Works Foreman

Regrets:

Don Laitinen, Fire Chief

Members of the Public Present:

16

Members of Press Present:

Jim Patrick, CJTT

3. Adoption of the Agenda

Resolution No. 17-06-07

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the regular meeting of June 19, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-06-08

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – May 29, 2017

2. Special Meeting – June 12, 2017

Carried.

6. Accounts

Resolution No. 17-06-09

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $7,691.61 be passed and paid.

Carried.

Resolution No. 17-06-10

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that payroll in the amount of $27,856.38 for the month of May be passed and paid.

Carried. Regular Meeting Minutes June 19, 2017

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7. Petitions and Delegations

7.1 Bernadette Bearisto & Jeannette Robertson – Bass Lake Lodge Rental 2017:

Ms. Bearisto and Ms. Robertson were in attendance to request that Mayor and Council consider renting the lodge at Bass Lake for their regular vacation weeks without the use of water or sewer facilities in the building, as well as to offer at a discounted rate. It was offered to move out of the lodge if the work on the septic systems was scheduled to begin.

The CAO contacted the Timiskaming Health Unit regarding the request. The Health Inspector provided an excerpt from the Health Protection and Promotion Act that we must provide a designated water source and sanitary facilities or a privy; as well as stated that it would be up to the Township to make these arrangements. Council directed the CAO to look into the request and report back to Council.

8. Staff Reports

1. Works Department – Work in the Public Works Department is going well, and staff are scheduled to work at Bass Lake next week in preparation for Canada Day activities. The brushing along Murphy Mill Road has been completed.

2. Fire Department – Councillor Laffrenier commented that the Ontario Fire Marshall training held on June 17, 2017 went well.

3. Administration: The CAO updated that the Township was successful in their project submission to the Clean Water and Wastewater Fund (CWWF); Council recommended scheduling a meeting with OCWA to discuss. The Bass Lake committee discussed the idea of a Rental Agreement for the Bass Lake Ball Field, and recommended a $400 damage/cleaning deposit for use; however, the field remains rentable at no fee. A draft Bass Lake Baseball Field Request Form and Agreement was presented to Council for consideration. Council agreed with the implementation of the agreement and recommended some changes. It will be presented back to Council for approval at the next regular meeting. OCWA informed the Township that the flow meter on Peter Street which totalizes flow to feed the east end of the distribution is not working. The technician assessed the unit and recommended its replacement. There are costs associated with quoting the work, and Council approved the preliminary costs.

Resolution No. 17-06-11

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of the Township of Coleman approves the preliminary costs for OCWA to quote the supply and install of a replacement ABB Flow Meter for the Coleman Water Distribution System.

Carried.

Letters from the Temiskaming Nordic Ski Club and the Temiskaming Foundation were reviewed at the last regular Council meeting, requesting entering into a sponsorship agreement. Following receipt of the letters, the Township was sent the associated documents for review, and Council approved the proposed agreement.

Resolution No. 17-06-12

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council of the Township of Coleman hereby acknowledges receipt of Staff Report No. 2016-06-01 regarding the Temiskaming Foundation Sponsorship Agreement between the Township of Colman and the Temiskaming Nordic Ski Club; and Regular Meeting Minutes June 19, 2017

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That Council directs staff to prepare the necessary by-law for consideration at the June 19, 2017 Regular Council meeting.

Carried.

4. Animal Service Provider – No update.

Resolution No. 17-06-13

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Amend the Hours of Work Policy for the Township of Coleman

Resolution No. 17-06-14

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-25 being a by-law to amend the Hours of Work Policy for the Township of Coleman be read a first and second time.

Carried.

Resolution No. 17-06-15

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-25 be read a third and final time and be passed and enacted.

Carried.

9.2 Temiskaming Foundation Sponsorship Agreement – Sponsor the Temiskaming Nordic Ski Club for the Doug Worth Youth Fund grant

Resolution No. 17-06-16

Moved By: Councillor Susan Cote

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-26 being a by law to enter into the Temiskaming Foundation Sponsorship Agreement between the Corporation of the Township of Coleman and the Temiskaming Nordic Ski Club, to act as a sponsor for the grant from the Doug Worth Fund be read a first and second time.

Carried.

Resolution No. 17-06-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-26 be read a third and final time and be passed and enacted

Carried.

9.3 Waterfront Guidelines Manual for Bass Lake

Resolution No. 17-06-18

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-27 being a by-law to adopt a Waterfront Guidelines Manual for Bass Lake Beach be read a first and second time.

Carried.

Resolution No. 17-06-19

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-27 be read a third and final time and be passed and enacted

Carried. Regular Meeting Minutes June 19, 2017

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10. Business Arising from the Minutes

10.1. Support for Crown Land Purchase

The CAO updated that the planner reviewed the Application for Crown Land Purchase through the Ministry of Natural Resources and Forestry (MNRF), and found no concerns with the municipality submitting the application in partnership with Mr. Shane Hartzke in his effort to purchase a section of Crown Land adjoining his property. The MNRF does not accept applications directly from an individual to purchase standalone parcels for private recreation or residential purposes; therefore, the partnership was proposed.

Resolution No. 17-06-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman approves the submission of the Application for Crown Land in partnership with Mr. Shane Hartzke in support of his request to purchase a portion of Crown Land on Bass Lake from the Ministry of Natural Resources and Forestry.

Carried.

11. New Business

11.1 Conferences:

11.1.1 Breathe in a Fresh New Life in Northeastern Ontario – Invitation to the Launch of the Northeastern Immigration Portal

11.2 Motions:

11.2.1 2017 Canada Day Ad Hoc Committee Minutes – May 11, 2017

Resolution No. 17-06-23

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council for the Township of Coleman accepts the minutes from the 2017 Canada Day Ad Hoc Committee, from the meeting on May 11, 2017.

Carried.

11.2.2 Municipality of Brockton – Oppose Amendment to the Conservation Authorities Act – Not Approved

11.3 Bass Lake UV Filtration System – Quotation – The CAO requested four quotations which included a deadline for submission of end of business June 19th. To date, one quotation has been received. Council requests additional quotations be presented to Council for consideration due to the cost of the unit.

11.4 Bass Lake Bunkie Foundation

Resolution No. 17-06-24

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman accepts the quote received by Armand Maurice Construction for the supply and install of Postech Screw Piles for the Bunkie at Bass Lake in the amount of $1,550.00 plus HST.

Carried Regular Meeting Minutes June 19, 2017

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12. Committee Reports

12.1. Public Works Dan Cleroux – No Update.

12.2. Finance, Cathy Marcella – The CAO updated the May financials will be forthcoming.

12.3. Government Liaison, Dan Cleroux – No update.

12.4. Tourism & Recreation, Lois Perry – Council discussed that the septic system installation is required no later than Friday to begin the tendering process.

13. Correspondence

13.1. The College of Physicians and Surgeons of Ontario – Nominate an Outstanding Ontario Physician in your Community

13.2. DTSSAB – Making Application Forms and Applicant Guides Available for Applicants of the Ontario Renovates Component (ORC) of the Investment in Affordable Housing for Ontario program.

13.3. Ministry of Municipal Affairs – Proposed Building Better Communities and Conserving Watersheds Act

13.4. Ministry of Natural Resources and Forestry – Notification of Environmental Registry Posting Regarding the Proposed Outcome of the Conservation Authorities Act Review.

13.5. Municipal Employer Pension Centre Ontario – MEPCO Board Supports Proposal to Strengthen Plan Health

13.6. Municipal World – June 2017

13.7. Moose Call, Volume 41, Issue 43

13.8. Notice of Confirmation of Staking – Lot 7, Con 6

13.9. Notice of Confirmation of Staking – Lot 13, Con 4

13.10. Northern Ontario Business – June 2017

13.11. Government of Ontario – Canadian Free Trade Agreement

13.12. Ombudsman Ontario – May Newsletter

13.13. Ontario Power Generation – Ensuring a Safe, Permanent Solution to Manage Nuclear Waste

13.14. The Voice – Volume 14, No.12

Resolution No. 17-06-25

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.14 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-06-20

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

Be it resolved that Council agrees to convene in closed session at 6:47 p.m. to discuss the following matters:

1. Chitaroni Subdivision

Regular Meeting Minutes June 19, 2017

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2. Development Agreement – Pamela Grenier

Carried.

Resolution No. 17-06-21

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council agrees reconvene in open session at 8:08 p.m. with a report.

Carried.

Council directed the CAO to arrange a public meeting regarding the plan of subdivision at Portage Bay on Tuesday, June 27, 2017 at 6:30 p.m. in the Community Hall, as well as to advertise in the Community Bulletin and hand-delivered letters to residents along Portage Bay Road A. Council also directed the CAO to prepare and send a letter to Pamela Grenier regarding the development agreement.

16. Confirmatory By-law

Resolution No. 17-06-26

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-28 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-06-21

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-28 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-06-28

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that this meeting do now adjourn at 9:00 p.m.

Carried.