July 10, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, July 10th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:03 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

4

Members of Press Present:

Jim Patrick, CJTT

3. Adoption of the Agenda

The CAO requested item 11.2.9 Temiskaming Printing – Temiskaming Shores and Area Map; and item 11.2.10 Temiskaming Printing – Earlton Steam Show, be added under section 11.2 Motions.

Resolution No. 17-07-01

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of July 10, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Lois Perry declared a conflict of interest for items 11.2.9 Temiskaming Printing – Temiskaming Shores and Area Map; and 11.2.10 Temiskaming Printing – Earlton Steam Show, under section 11.2 Motions.

Councillor Ken Laffrenier declared a conflict of interest under section 11.3 Volunteer Opportunity Requests.

5. Adoption of the Minutes

Resolution No. 17-07-02

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – June 19, 2017

2. Special Meeting – June 27, 2017

Carried.

6. Accounts

Resolution No. 17-07-03

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the general accounts in the amount of $100,159.94 be passed and paid.

Carried. Regular Meeting Minutes July 10, 2017

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Resolution No. 17-07-04

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that payroll in the amount of $17,884.45 for the month of June be passed and paid.

Carried.

7. Petitions and Delegations

7.1 Cobalt Historical Society, Mr. Reiner Mielke – Re: Presentation – Preserve Milling Structures

Mr. Mielke provided a package for Mayor and Council containing information on how to designate a municipal heritage property, which included a handout and tool kit. He discussed the Mining Act and the regulations regarding the remediation and restoration of mine sites. It is felt that this regulation would destroy the Nipissing 404 (low and high grade mills), as it would have to be brought to 3 meters or less. If the Nipissing 404 was designated a provincial heritage site, it would maintain its heritage value for continued use for tourism. Council would be interested in preserving local historical features; however, Mayor Cleroux requested the Cobalt Historical Society arrange a meeting with the land owners before direction is provided. Lastly, Mr. Mielke inquired if the Township would be interested in mining equipment for display at the headframe. Council requested a list of material and pictures for consideration.

7.2 Jill Koza, Representative for the Coleman Township Bass Lake Committee – Recreation Program

The Township was successful in its application to the Kids Sake Program towards equipment for the Bass Lake Recreation program, such as a volleyball net, am activity table and a tether ball. The quote to install a volleyball court surface was $5,000; therefore, Council discussed if the court could be installed in-house. Ms. Koza completed a site visit with a local volleyball player to stake out a proposed location. Council directed the CAO to speak with the Public Works Foreman.

7.3 Portage Bay Association, Mario Chitaroni – Re: Subdivision – Mario Chitaroni.

Following the public meeting on June 27, 2017, Mr. Chitaroni stated that he has instructed his lawyer to get an opinion from Russell Christie LLP regarding the road, and requested his planner to sketch an alternative road on the plan, if that route is acceptable. Mr. Chitaroni inquired if Council received follow-up information from J.L Richards. The Township’s planner has committed to providing a memo as a follow-up to the public meeting to address the actions items, and the Chitaroni’s will be notified when the memo is included on the agenda.

8. Staff Reports

1. Works Department – No update.

2. Fire Department – Council congratulated the Coleman, Cobalt and Latchford’s Fire Departments, the Cobalt/Coleman Lion’s Club and the Canada Day Committee for a successful Canada Day celebration.

3. Administration: The CAO received a concern that the new gazebo is located in an area that could be damaged by baseballs during the August long-weekend tournament. Council directed the CAO to obtain netting to protect the structure. Council discussed a new cellphone plan offered through Bell for public service organizations; and directed the CAO to investigate updating the Townships plans. A bear has been sighted at Bass Lake Park; the

Regular Meeting Minutes July 10, 2017

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office staff prepared letters to notify the campers and swim program participants, as well as notified the Bear Wise Program. The CAO reviewed the 2017 Annual Repayment Limit with Council, and correspondence from the Economic Development Coordinator regarding upcoming funding opportunities. Council considered the Larose Bridge for the OCIF Top-up funding and requested a meeting with Cobalt to discuss the partnership, and a washroom/ change room facility at Bass Lake through the Ontario Trillium Capital Grant Stream. A thank you note was received from the recipient of the female athlete of the year award from St. Patrick’s school, and a thank you letter was received from Timiskaming Home Support for the annual donation. The CAO distributed a Staff Report recommending exiting the capping program for 2017; Council supported the recommendation.

Resolution No. 17-07-05

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Staff Report No. 2017-07-01 regarding exiting the capping program in respect of the Multi-Residential, Commercial and Industrial property classes for 2017 and subsequent taxation years; and

That Council directs staff to prepare the necessary by-law for consideration at the July 10, 2017 Regular Council meeting.

Carried.

The office has received several requests for volunteer hours; therefore, the CAO distributed a staff report requesting the adoption of a Volunteer Application Form and associated agreement prior to accepting any volunteers; Council supported the request.

Resolution No. 17-07-06

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Staff Report No. 2017-07-02 regarding the adoption of a Volunteer Information Form and Agreement; and

That Council directs staff to prepare the necessary by-law for consideration at the July 10, 2017 Regular Council meeting.

Carried.

4. Animal Service Provider – No Update.

Resolution No. 17-07-07

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Tax Ratios

Resolution No. 17-07-08

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-29 being a By-Law for establishing tax ratios for 2017 be read a first and second time.

Carried. Regular Meeting Minutes July 10, 2017

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Resolution No. 17-07-09

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-29 be read a third and final time and be passed and enacted.

Carried

9.2. Tax Rates

Resolution No. 17-07-10

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-30 being a By-law to provide for the adoption of tax rates, and to further provide for penalty and interest in default of payment thereof for 2017 to adopt the current estimates for the year 2017, and set a cut-off date for the frozen assessment listing

be read a first and second time.

Carried

Resolution No. 17-07-11

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-30 be read a third and final time and be passed and enacted

Carried

9.3. Exit Tax Capping Program

Resolution No. 17-07-12

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-31 being a By-law to exit the tax capping program for the Commercial, Industrial, and Multi-Residential Property Classes for the year 2017 and for subsequent taxation years be read a first and second time.

Carried

Resolution No. 17-07-13

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-31 be read a third and final time and be passed and enacted

Carried

9.4. Coleman Township Volunteer Form and Agreement

Resolution No. 17-06-14

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-32 being a By-law to adopt a Coleman Township Volunteer Form and Agreement be read a first and second time.

Carried

Resolution No. 17-07-15

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-32 be read a third and final time and be passed and enacted

Carried

9.5. Bass Lake Baseball Field Request Form and Agreement

Resolution No. 17-07-16

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-33 being a By-law to adopt a Bass Lake Baseball Field Request Form and Agreement be read a first and second time.

Carried Regular Meeting Minutes July 10, 2017

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Resolution No. 17-07-17

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-33 be read a third and final time and be passed and enacted

Carried.

10. Business Arising from the Minutes

None

11. New Business

11.1 Conferences:

11.1.1 None

11.2 Motions:

11.2.1 Bass Lake Ultraviolet System – Quotation – Tabled

11.2.2 Bell Mobility – Consent for approving collocation – Tabled

11.2.3 NEOnet Data Conversion Project – GPS Device

Resolution No. 17-07-18

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Whereas with the remaining NEOnet project funding, CGIS provided the option to purchase the following Trimble GPS package for $5,000:

 One Trimble R1 GPS Receiver

 One year subscription to Terraflex Mobile Data Collection Software

 Training and Set-up of the GPS

 Integration of culvert and sign data into CGIS

Whereas the GPS package is funded under the NEOnet funding, which will cover approximately 92 percent of the $5,000 cost;

Be it resolved that Council for the Township of Coleman approves the purchase of the Trimble GPS package for $5,000, plus HST, with 92 percent of the package costs covered through NEOnet funding.

Carried

11.2.4 OCWA Expenditure Request – ABB Flow Meter supply and install – Tabled

11.2.5 Temiskaming Printing – Summer Season Magazine Advertisement – Tabled

11.2.6 Municipality of Killarney – End to Payment Out of Court for Municipalities

Resolution No. 17-07-19

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffreiner

Be it resolved that Council for the Corporation of the Township of Coleman supports the Municipality of Killarney’s resolution passed at their meeting of Council on May 17th, 2017, regarding the Bill 68 – Tax registration Procedures which would end payments out of court for municipalities; and

Further that this resolution of support be circulated to the Premier of Ontario, the Minister of Municipal Affairs, the MPP Timiskaming-Cochrane, FONOM, AMO, the Ontario Small Urban Municipalities, and the Municipality of Killarney.

Carried Regular Meeting Minutes July 10, 2017

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11.2.7 New Tecumseth – Carbon Tax – Not approved

11.2.8 Township of Edwardsburgh Cardinal – Property Standards Downloading – Not Approved

11.2.9 Temiskaming Printing – Temiskaming Shores and Area Map

Resolution No. 17-07-20

Moved By: Councillor Ken Laffreiner

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman approves an advertisement in the Temiskaming Shores & Area Map for 2017, printed by Temiskaming Printing in the amount of $160 for a 5” x 2.5” page advertisement.

Carried

11.2.10 Temiskaming Printing – Earlton Steam Show – Not Approved

11.3 Volunteer Opportunity Requests

Council reviewed two letters received from students wishing to donate their time to assist with the Bass Lake Swim and Recreation Program. Council approved the requests up until August 16, 2017.

Resolution No. 17-07-21

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman approves the following volunteers for the Bass Lake Recreation Program for agreed upon dates and times up until August 16, 2017:

 Shannon O’Reilly

 Callista Laffrenier

Carried

11.4 Bass Lake Septic System Installation RFP No. 2017-06-01 – Tender Opening

The CAO opened the two tenders received for the Bass Lake Septic System Installation. Following a review of the tenders, Council awarded the contract to James Lathem Excavating Ltd.

Resolution No. 17-07-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas Coleman Township released an RFP for the Bass Lake Park Septic System Installation, which closed on Monday, July 10, 2017 at 4:00 p.m.;

Whereas two tender submissions were received;

Be it resolved that Council for the Township of Coleman accepts the tender received from James Lathem Excavating Ltd. in the amount of $23,869.00 plus HST for the Bass Lake Septic System Installation project.

Carried

12. Committee Reports

12.1. Public Works Dan Cleroux – Mayor Cleroux updated that a culvert was replaced on Clear Lake Road.

12.2. Finance, Cathy Marcella – The CAO presented the May 2017 Financial reports.

Regular Meeting Minutes July 10, 2017

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12.3. Government Liaison, Dan Cleroux – Mayor Cleroux announced that the Town of Latchford will be hosting a grand-opening of the dam, and encouraged all Councillors to attend.

12.4. Tourism & Recreation, Lois Perry – No update

13. Correspondence

13.1. Cheryl Gallant – 2017 Federal Deficit Budget

13.2. CANHC – Municipal Support and Endorsement for Ontario Power Generation Proposal to Develop Deep Geological Repository for Low and Intermediate-Level Radioactive Waste in Kincardine

13.3. Earlton-Timiskaming Regional Airport Authority Minutes – April 20, 2017

13.4. Ernie Hardeman – Ontario PC Activities at AMO

13.5. Latchford 110/ Canada 150 Schedule of Events

13.6. Moose Call, July 2017

13.7. MIS Municipal Insurance – Risk Considerations, May 2017

13.8. Municipal World, July 2017

13.9. Municipal Monitor, Q2 2017

13.10. Northern Ontario Business, July 2017

13.11. Notice of Staking – Pin #61384-0053/ 61384-0045

13.12. Notice of Staking – Pin#61384-0046/ 61384-0068/ 61384-0112

13.13. Notice of Staking – Pin #61383-0009/ 61383-0010/ 61383-0095

13.14. Notice of Staking – Pin #61384-0009/61384-0010/ 61384-0220/ 61384-0038/61384-0065/ 61384-0039

13.15. Notice of Staking – Pin # 61384-0025/ 61384-0051/ 61384-0017/ 61384-0005/ 61384-0049/ 61384-0015/ 61384-0048/ 61384-0080

13.16. Notice to Surface Rights Owner (SRO) of Intent to Apply for and Exploration Permit

13.17. Office of the Lieutenant Governor of Ontario – Hosts Gala Concert to Celebrate 150 years of Confederation

13.18. Ombudsman – Annual Report 2016-2017 Fiscal Year

13.19. Recycling Product News – May/June 2017

13.20. Timiskaming Health Unit Board of Health Minutes – April 26, 2017

13.21. Timiskaming Health Unit Board – Tobacco Taxes and Contraband

13.22. The Voice, Vol 14 No. 14

13.23. The Working Forest, Summer #1 2017

Resolution No. 17-07-23

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 13.1 to 13.23 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-07-24

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees; Regular Meeting Minutes July 10, 2017

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(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

Be it resolved that Council agrees to convene in closed session at 9:17 p.m. to discuss the following matters:

1. Tax Arrears Procedure

2. Sharp Lake

Carried.

Resolution No. 17-07-25

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council agrees reconvene in open session at 9:31 p.m. without a report.

Carried.

16. Confirmatory By-law

Resolution No. 17-07-26

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-34 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-06-27

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-34 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-07-28

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that this meeting do now adjourn at 9:32 p.m.

Carried. Regular Meeting Minutes July 10, 2017

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General Accounts CAO

Mayor