January 9, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, January 9th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:03 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

3. Adoption of the Agenda

Resolution No. 17-01-01

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the agenda for the regular meeting of January 9, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-01-02

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – December 12, 2016

2. Special Meeting – December 19, 2016

Carried.

6. Accounts

Resolution No. 17-01-03

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $51,301.48 be passed and paid.

Carried.

Resolution No. 17-01-04

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that payroll accounts in the amount of $18,724.22 for the month of December be passed and paid.

Carried.

7. Staff Reports

1. Works Department – No update.

Regular Meeting Minutes January 9, 2017

2

2. Fire Department –– There will be a Mutual Aid meeting in Earlton this Wednesday, and the Fire Chief will be inquiring about procedures for ice water rescue from other local fire departments, as well as at the Fire Chiefs meeting scheduled on January 20, 2017. The Fire Chief will be providing quotations for bunker gear with the submission of the 2017 Fire Department budget.

3. Administration – Logan Belanger, CAO provided an update on a meeting with the Ontario Clean Water Agency (OCWA) regarding water testing, ORO and DWQMS services. OCWA will prepare an agreement for review at an upcoming Council meeting. A thank you letter from the Cobalt Golden Age Club was received and read, as well as an invitation to the 1977 Cobalt Fire Anniversary planning committee. Lastly, following the annual emergency preparedness exercise, it was discussed sharing GIS data between the Township, Agnico Eagle and Story Environmental for emergency planning and response purposes. Council is in favour of the proposal and a draft agreement was distributed for review and discussion at an upcoming Council meeting.

4. Animal Service Provider – No update.

Resolution No. 17-01-05

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

8. Delegations

None

9. By-laws

9.1 Borrowing

Resolution No. 17-01-06

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-01 being a By-Law to authorize the borrowing of money to meet current expenditures of the Council of the Township of Coleman be read a first and second time.

Carried.

Resolution No. 17-01-07

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-01 be read a third and final time and be passed and enacted.

Carried.

9.2 Establishing Tax Ratios

Resolution No. 17-01-08

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-02 being a By-Law for establishing tax ratios for 2017 be read a first and second time.

Carried.

Resolution No. 17-01-09

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier Regular Meeting Minutes January 9, 2017

3

Be it resolved that By-Law No. 17-02 be read a third and final time and be passed and enacted.

Carried.

9.3 Provide for an Interim Tax Levy

Resolution No. 17-01-10

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-03 being a By-Law to provide for an interim tax levy be read a first and second time.

Carried.

Resolution No. 17-01-11

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-03 be read a third and final time and be passed and enacted.

Carried.

9.4 Repeal By-law No. 93-1

Resolution No. 17-01-12

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-04 being a By-Law to repeal By-law No. 93-1 (to authorize the appointment of a Clerk-Treasurer be read a first and second time.

Carried.

Resolution No. 17-01-13

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-04 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

None

11. New Business

11.1. Conferences:

11.1.1. AMCTO Municipal Leaders Forum

11.1.2. AMO Municipal Forum on Bill 151

11.1.3. FONOM/ MMA 2017 Conference

11.1.4. Ontario Heritage Trust – Doors Open Ontario 2017

11.2. Motions:

11.2.1. AMCTO 2017 Membership Renewal

Resolution No. 17-01-14

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the AMCTO 2017 membership for $382.00, plus HST.

Carried.

11.2.2. AMO 2017 Membership Renewal

Resolution No. 17-01-15 Regular Meeting Minutes January 9, 2017

4

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the AMO 2017 membership for $695.20, plus HST.

Carried.

11.2.3. FCM – 2017 Membership Renewal

Resolution No. 17-01-16

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the FCM 2017 membership for $186.80, plus HST.

Carried.

11.2.4. FONOM 2017 Membership Renewal

Resolution No. 17-01-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the FONOM 2017 membership for $168.00.

Carried.

11.2.5. MFOA – 2017 Membership Renewal

Resolution No. 17-01-18

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the MFOA 2017 membership for $250.00, plus HST.

Carried.

11.2.6. Municipal World Inc. 2017 Renewal

Resolution No. 17-01-19

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the Municipal World Inc. 2017 subscription for $55.00, plus HST.

Carried.

11.2.7. Temiskaming Municipal Association – 2017 Membership Renewal

Resolution No. 17-01-20

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the Temiskaming Municipal Association (TMA) 2017 membership for $150.00.

Carried.

11.2.8. AMO: Federal Infrastructure Phase 2 Incrementality

Resolution No. 17-01-21

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas municipal government’s infrastructure is critical to our collective economic health; and Regular Meeting Minutes January 9, 2017

5

Whereas stable, predictable and formula-based infrastructure funding allows municipal governments to plan and schedule investments in infrastructure; and

Whereas Ontario municipal governments have asset management plans which set out a municipalities longer term capital plan which reflects the infrastructure priorities of these asset management plans; and

Whereas a federal incrementality rule interferes with municipal long-term infrastructure priorities and diminishes the value of municipal asset planning and management;

Now therefore be it resolved that the Council for the Township of Coleman calls on the federal government to provide long-term, predicable and formula based funding in its Phase 2 programs for municipal governments; and

Be it also resolved that the Corporation of the Township of Coleman calls on the federal government to change incremental requirements in Phase 2 to recognize in Ontario that a municipal government asset management plan meets a municipal incremental infrastructure requirement.

Carried.

11.2.9. Town of Latchford – Internet Service

Resolution No. 17-01-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas the Council for the Town of Latchford discussed declining internet services at their meeting of Council on December 15, 2016; and

Whereas Council for the Corporation of the Town of Latchford and for the Corporation of the Township of Coleman have become aware of an unacceptable decline in the level of internet service to the residents of our communities from our dedicated provider, Ontera; and

Be it resolved that Council for The Corporation of the Township of Coleman supports the Town of Latchford’s resolution (attached) requesting that NEOnet improve the level of internet service to improve the present level of service and ensure that additional customers can be added to the existing service until a suitable replacement provider has begun this essential service for this area; and Further that a copy of this resolution be forwarded to the Town of Latchford.

Carried.

11.2.10. Town of Latchford – Hydro One Bills

Resolution No. 17-01-23

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that Council for The Corporation of the Township of Coleman supports the Town of Latchford’s resolution (attached) requesting that the Government of Ontario, through its Minister of Energy, the Honourable Glen Thibeault, exempt all municipalities in the Province of Ontario from the identified five additional charges on their environmental service facilities, community recreation and medical facilities, municipal offices and service buildings, fire department facilities and street lighting; and

Further that a copy of this resolution be forwarded to the Temiskaming Municipal Association, the Temiskaming Mayors Action Group, FONOM and the Town of Latchford.

Carried.

11.2.11. Township of Hornepayne – Municipal Fire Services

Resolution No. 17-01-24

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that Council for The Corporation of the Township of Coleman supports the Town of Latchford’s resolution (attached) requesting that the Government of Ontario, through its Minister of Energy, the Honourable Glen Thibeault, exempt all municipalities in the Province of Ontario from the identified five additional charges on their environmental service facilities, community recreation and medical facilities, municipal offices and service buildings, fire department facilities and street lighting; and

Further that a copy of this resolution be forwarded to the Temiskaming Municipal Association, the Temiskaming Mayors Action Group, FONOM and the Town of Latchford. Regular Meeting Minutes January 9, 2017

6

Carried.

11.2.12. Town of Richmond Hill – Support for Postal Banking – Not Approved

11.3. Earlton-Timiskaming Regional Airport – Establishment of an Airport Authority – Council received the correspondence related to the creation of the Airport Authority and tabled a decision until the next regular Council meeting.

12. Committee Reports

12.1. Public Works, Dan Cleroux – No update

12.2. Finance, Cathy Marcella – December financials were prepared and distributed to Council. The public works budget was received and the Fire Department budget is anticipated next week.

12.3. Government Liaison, Dan Cleroux – No update

12.4. Tourism & Recreation, Lois Perry – Council discussed scheduling a special meeting to discuss planning initiatives for Bass Lake Park; the Special Council meeting will be held on Monday, January 16, 2016 at 6:00 p.m.

13. Correspondence

13.1 FCM – This is Our Moment

13.2 MOECC – Minister’s Annual Report on Drinking Water 2016

13.3 MOECC – Updates to Ontario’s Drinking Water Regulations

13.4 Ministry of Finance – OMPR Municipal Allocations

13.5 MPAC – 2016 Assessment Update Municipal Summary Report

13.6 Northern Ontario Business – January 2017

13.7 Northern Ontario School of Medicine – Health Sciences Library

13.8 OMERS – Winter 2016/2017

13.9 Stewardship Ontario – Industry Funding for Municipal Blue Box Recycling

13.10 VEDTEK Solutions – Large Format Printing/ Scanning Requirements

13.11 The Voice – Volume 13, No. 26

13.12 The Voice – Volume 14, No. 01

13.13 The Working Forest, Winter 2016

Resolution No. 17-01-25

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 13.1 to 11.13 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-01-26

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board.

Be it resolved that Council agrees to convene in closed session at 8:10 p.m. to discuss the following matters:

1. Tax Arrears Procedure

Regular Meeting Minutes January 9, 2017

7

2. Portage Bay Road A

Carried.

Resolution No. 17-01-27

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council agrees reconvene in open session at 8:33 p.m. without a report.

Carried.

16. Confirmatory By-law

Resolution No. 17-01-28

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-05 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-01-29

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-05 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-01-30

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that this meeting do now adjourn at 8:36 p.m.

Carried. Regular Meeting Minutes January 9, 2017

General Accounts CAO

Mayor