January 23, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, January 23rd, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:02 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

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3. Adoption of the Agenda

Resolution No. 17-01-33

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of January 23, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-01-34

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – January 9, 2017

2. Special Meeting – January 16, 2017

Carried.

6. Accounts

Resolution No. 17-01-35

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $42,985.98 be passed and paid.

Carried.

7. Petitions and Delegations

7.1. Michelle Anderson, CCL Economic Development Office – Update. A spreadsheet summarizing grants available for municipalities was reviewed by Council, to discuss potential projects for the funding opportunities. Michelle provided an update on a meeting with Parolink regarding the Connect to Innovate grant which is due March 13, 2017.

Regular Meeting Minutes January 23, 2017

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7.2. Consent Application No B7-16 and B8/16 (Dennis Kelly) – Public Hearing.

Mr. Marcel Meunier and Mrs. Gertrude Meunier were in attendance and inquired if there would be any impact on neighbouring properties. The CAO described that the applicant is seeking consent to correct title on two adjacent parcels which are under the same ownership, but were separate lots in the past. The application is considered technical in nature as the lots had previously been described as two separate lots, and the result will be the technical separation of the two lots. The lands are subject to reciprocal applications, such that each piece of land will be severed individually from the other, and two separate decisions will be rendered to create two separate titles.

Resolution No. 17-01-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman approve consent (severance) application B7/16 (Dennis Kelly), per the attachment:

1. Conditions of planner (outlined in Notice of Decision)

Carried.

Resolution No. 17-01-37

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the Council for the Township of Coleman approve consent (severance) application B8/16 (Dennis Kelly), per the attachment:

1. Conditions of planner (outlined in Notice of Decision)

Carried.

8. Staff Reports

1. Works Department:

Resolution No. 17-01-38

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman approves a volunteer to shovel fire hydrants throughout the 2017 winter season; providing the volunteer supplies PPE as required by the Public Works Department.

Carried.

2. Fire Department:

Resolution No. 17-01-39

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote Be it resolved that Council for the Township of Coleman approves four volunteer fire fighters to attend the Northeastern Fire Education Conference and Trade Show from March 31 to April 2, 2017, for $1,288.20.

Carried.

3. Administration:

Logan Belanger, CAO presented a quotation from Northern Tel for an updated telephone system; Council requested that the quote be deferred. Council requested materials be ordered to celebrate National Flag Day. The CAO distributed a road maintenance schedule prepared by Miller Paving; Council requested supporting quotations for the proposed work. Council reviewed the draft agreement for sharing GIS data between the Township, Agnico Eagle and Story Environmental Regular Meeting Minutes January 23, 2017

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for emergency planning and response purposes and directed the CAO to prepare the necessary by-law for the next regular Council meeting. The CAO recommended creating an education campaign to assist with gaining compliance for the collection of garbage, such as bag limits, covered containers, not exceeding weight or size restrictions, etc. Lastly, Council reviewed the Financial Indicator Report prepared and distributed by MMAH.

4. Animal Service Provider – No update.

Resolution No. 17-01-40

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1 NEOnet Inc. Sub-License Agreement

Resolution No. 17-01-41

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-06 being a By-Law to enter into a sub-license agreement with the North Eastern Ontario Communication Network (NEOnet) Inc. to have use of the Licensed Products (defined in Schedule B of the aforementioned agreement) read a first and second time.

Carried.

Resolution No. 17-01-42

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-06 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1. Bass Lake Park – Planning – Council discussed infrastructure projects required for Bass Lake Park, and Council requested quotations for electrical upgrades and cabins.

11. New Business

11.1. Conferences:

11.1.1. Ontario Good Roads Association – 2017 OGRA Conference Announcement

11.1.2. Ontario Nature – Natural Heritage Systems Planning Workshops

11.1.3. Parks and Recreation Ontario – 2017 Educational Forum and Trade Show

11.2 Motions:

11.2.1 Municipality of Bluewater – Bill 7 Amendments to Residential Tenancies Act, 2006 – Not approved

11.2.2 Town of Bancroft – Municipal Lotteries – Not approved

11.2.3 Town of Fort Frances – Inequity in Property Taxation on Railway Right-of-Way’s Collected by Ontario Municipalities – Not approved

Regular Meeting Minutes January 23, 2017

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11.2.4 TSACC 2017 Membership

Resolution No. 17-01-43

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman authorizes the CAO to purchase the Temiskaming Shores & Area Chamber of Commerce 2017 membership, for $155.00, plus HST.

Carried.

11.2.5 Municipal Property Assessment Corporation: Re. – Request for Consideration Minutes of Settlement 2016 – Assessment Roll No.001-35900

Resolution No. 17-01-44

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the Council for the Township of Coleman hereby accepts the Request for Reconsideration Minutes of Settlement, from the Municipal Property Assessment Corporation for the following property and taxation year:

Roll No.: 5401 000 001 35900 0000 Taxation Year

Property Classification

Assessment Reduction

Amount of Tax Adjustment

2016

No Change – (RT)

$89,000

$972.77

11.2.6 Ontario Municipal Management Institute – 2017 Corporate Membership – Not Approved

1.13. Ontario Clean Water Agency – Draft Services Agreement – Council received the draft agreement for review and discussed the content of the agreement. Council requested that the agreement be tabled for further review and discussion at the next regular Council meeting.

1.14. Ontario Clean Water Agency – Request to trench on Municipal Roadway – The CAO reviewed correspondence regarding the Town of Cobalt’s Primary Disinfection Construction project, which extends onto Coleman property. OCWA requested permission to dig in the existing water main trench to minimize project costs.

Resolution No. 17-01-46

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman gives permission to the Corporation of the Town of Cobalt to dig in the existing water trench located on Pumphouse Road from the Water Treatment Plant to the West Cobalt Flow Meter, in an effort to minimize additions costs for blasting, etc., and to restore to a preconstruction state.

Carried.

12. Committee Reports

12.1. Public Works, Dan Cleroux – No update

12.2. Finance, Cathy Marcella – No update

12.3. Government Liaison, Dan Cleroux – No update

12.4. Tourism & Recreation, Lois Perry – No update

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13. Correspondence

13.1. AMO – 2017 Pre-Budget Submission: What’s Next Ontario?

13.2. Anthony Rota, MP Nipissing-Timiskaming – Connect to Innovate

13.3. Earlton-Timiskaming Regional Airport MSB Minutes, November 17, 2016

13.4. Employment and Social Development Canada – Recognition to someone doing important work in your community

13.5. FONOM – Travels to North Bay for Board Director’s Meeting

13.6. Ministry of Citizenship and Immigration – Ontario’s Volunteer Recognition Programs 2017

13.7. Ministry of Transportation – Acknowledgement of Council Resolution

13.8. Ontario Provincial Police – ROMA Conference

13.9. Premier of Ontario – Acknowledgement of Council Resolution

13.10. Union Gas – Review of Franchise of Agreement regarding easements

13.11. The Voice – January 20 – February 2, 2017

Resolution No. 17-01-45

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.11 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-01-47

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 9:45 p.m. to discuss the following matters:

1. Property Matter – Chitaroni

2. Request to Purchase Municipal Property

3. Sharp Lake Park

Carried.

Resolution No. 17-01-48

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 9:55 p.m. without a report.

Carried.

16. Confirmatory By-law

None Regular Meeting Minutes January 23, 2017

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17. Adjournment

Resolution No. 17-01-49

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 9:50 p.m.

Carried. Regular Meeting Minutes January 23, 2017

General Accounts CAO

Mayor