January 22, 2018

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, January 22nd, 2018, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

1

Members of Press Present:

0

3. Adoption of the Agenda

Councillor Perry requested the addition of By-law Officer update under New Business, item 11.5.

Resolution No. 18-01-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of January 22, 2018, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 18-01-23

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – January 8, 2018

2. Special Meeting – January 15, 2018

Carried.

6. Accounts

Resolution No. 18-01-24

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the general accounts in the amount of $27,731.48 be passed and paid.

Carried. Regular Meeting Minutes January 22, 2018

2

7. Petitions and Delegations

7.1. None

8. Staff Reports

1. Works Department – No update

2. Fire Department – Councillor Susan Cote updated that the next Fire Department meeting is scheduled for this Thursday.

3. Administration – The CAO provided an update on the Bleeder Station Installation project; EXP is finalizing drawings and will likely tender the construction phase in February. Council previously requested an update regarding the founding member participation for the Temiskaming Geopark proposal; Mr. Graham Gambles provided an update that the Temiskaming Metis Community Council has agreed to be a Founding Member; however, there is no municipal participation to date. Council directed the CAO to table the request until further information is received.

4. Animal Service Provider – No Update.

Resolution No. 18-01-25

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1 Fire Communication Agreement

Resolution No. 18-01-26

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 18-05 being a by-law to authorize the Timmins Police Services Board to provide for the benefit of the Township of Coleman and its Fire Department a twenty four hour emergency Fire Call Response System be read a first and second time.

Carried.

Resolution No. 18-01-27

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 18-05 be read a third and final time and be passed and enacted

Carried.

9.2 Establishment of a Heritage Committee

Resolution No. 18-01-28

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 18-06 being a by-law to establish a Municipal Heritage Committee and provide for the appointment of members thereto be read a first and second time.

Carried.

Resolution No. 18-01-29

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella Regular Meeting Minutes January 22, 2018

3

Be it resolved that By-Law No. 18-06 be read a third and final time and be passed and enacted

Carried.

10. Business Arising from the Minutes

10.1 Establishment of a Municipal Heritage Committee – Appointment of Members

11. New Business

11.1. Conferences

11.1.1. AMCTO Municipal Licensing and Law Enforcement Forum

11.1.2. District School Board Ontario North East – Community Consultation Sessions

11.1.3. ROMA Conference 2018

11.2 Motions:

11.2.1 OGRA – Reforms to the Municipal Class Environmental Assessment (MCEA) Process

Resolution No. 18-01-30

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Whereas a coalition of the Municipal Engineers Association (MEA) and the Residential and Civil Construction Alliance of Ontario have successfully applied to have a review of the Municipal Class Environmental Assessment process conducted under Part IV (Section 61) of the Environmental Bill of Rights Act, 1993 (EBR Act); and

Whereas impact studies and public meetings required by the MCEA process often take two years or more to complete before construction can commence; and

Whereas the MCEA requirements to evaluate alternatives are often not well aligned with prior or municipal land use planning decisions; and

Whereas analysis by the Residential and Civil Construction Alliance of Ontario (RCCAO) has demonstrated that the time to complete an EA rose from 19 months to 26.7 months and costs went from an average of $113,300 to $386,500; and

Whereas the Auditor General of Ontario has tabled recommendations for modernizing the MCEA process; and

Whereas in spite of written commitments made by the Ministry of the Environment between 2013-2015, no action has been taken; and

Whereas local projects that do not have the necessary approvals could lose out on the next intake of Build Canada funding;

Therefore be it resolved that Township of Coleman requests that the Minister of the Environment and Climate Change take immediate steps to expedite the response process for Part II Orders or Bump-Up requests, as part of the s.61 review to improve MCEA process times and reduce study costs; and

Further that the Minister of the Environment and Climate Change support changes to better integrate and harmonize the MCEA process with processes defined under the Planning Act; and

Further that the Minister of the Environment and Climate Change amend the scope of MCEA reports and studies to reduce duplication with existing public processes and decisions made under municipal Official Plans and provincial legislation

Carried.

11.2.2 TSACC 2018 Membership Renewal

Regular Meeting Minutes January 22, 2018

4

Resolution No. 18-01-31

Moved By: Councillor Susan Cote Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman approves the renewal of the 2018 Temiskaming Shores and Area Chamber of Commerce membership for $169.50.

Carried.

11.3 Golden Age Club – 45th Anniversary Support Request – The CAO read an email received from a representative from the Golden Age Club. Council directed the request to the finance committee for consideration in the 2018 municipal budget preparation.

11.4 Temiskaming Nordic Ski Club – Request to flow donated funds. The CAO read an email received from a representative from the Temiskaming Nordic Ski Club outlining that they will be applying to the One Foot Forward Foundation to purchase team ski race uniforms. Should they be successful, they respectfully request if the Township could accept the funds on their behalf.

Resolution No. 18-01-32

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman approved/authorizes that grant funds through application to the One Foot Forward Foundation flow through the Township to the Temiskaming Nordic Ski Club.

Carried.

11.5 By-law Officer Update – Councillor Lois Perry commented that the Temiskaming Municipal Association is in the process of investigating the details of a joint municipal by-law officer for interested participating municipalities.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update

12.2. Finance, Cathy Marcella –. The CAO distributed the December 2017 financial reports to Council. Pending the receipt of quotations, a budget meeting will be scheduled.

12.3. Government Liaison, Dan Cleroux – No Update

12.4. Tourism & Recreation, Lois Perry – Councillor Perry stated that additional Bunkie units will be required for the 2018 summer season at Bass Lake. The CAO commented that the construction and installation of the Bunkie units are included in the 2018 budget discussions.

13. Correspondence

13.1. OESC Municipal & School Board Elections Resources

13.2. ROMA – PC Caucus Reception

13.3. The Voice, Vol 15 No 02 – Friday, January 19, 2018

13.4. Watson & Associates – Ontario Regulation 588/17 – Asset Management Planning for Municipal Infrastructure

Resolution No. 18-01-33

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote Regular Meeting Minutes January 22, 2018

5

Be it resolved that correspondence items 13.1 to 13.4 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 18-01-34

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 6:50 p.m. to discuss the following matters:

1. HR Update – Item tabled until the next regular meeting due to inclement weather

2. Sharp Lake

Carried.

Resolution No. 18-01-35

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council agrees to reconvene in open session at 7:03 p.m. without a report.

Carried.

16. Confirmatory By-law

None

17. Adjournment

Resolution No. 18-01-36

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that this meeting do now adjourn at 7:05 p.m.

Carried. Regular Meeting Minutes January 22, 2018

General Accounts CAO

Mayor