February 21, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Tuesday, February 21st, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Deputy Mayor Cathy Marcella at 6:10 p.m.

2. Roll Call

Present:

Deputy Mayor Cathy Marcella

Councillors Sue Cote, Ken Laffrenier and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Mayor Dan Cleroux

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

3. Adoption of the Agenda

Resolution No. 17-02-20

Moved By: Councillor Susan Cote

Seconded By: Councillor Lois Perry

Be it resolved that the agenda for the regular meeting of February 21, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Lois Perry declared a conflict of interest with matters related to Motions, under Section 11.2.4 – Temiskaming Printing – Business Directory & Visitors Guide

5. Adoption of the Minutes

Resolution No. 17-02-21

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – February 6, 2017

Carried.

6. Accounts

Resolution No. 17-02-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $98,557.87 be passed and paid.

Carried.

7. Petitions and Delegations

None

8. Staff Reports

1. Works Department: No Update

Regular Meeting Minutes February 21, 2017

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2. Fire Department: Councillor Laffrenier provided the Fire Department minutes from the November, December and January meetings for distribution to Council.

3. Administration: Regrettably, the Township’s application to the OCIF Top-Up fund for repairs to the Larose Bridge was declined, and Michelle Anderson will follow-up with the Project Analyst for further detail. The bridge is jointly owned with the Town of Cobalt; therefore, Council recommended arranging a meeting between the two municipalities to discuss next steps and options. The Summer Experience Program application is due on February, 28th, 2017, and the CAO requested authorization to submit an application.

Resolution No. 17-02-23

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier Be it resolved that the Council for the Township of Coleman authorizes the Chief Administrative Officer to submit an application to the 2017 Summer Experience Program (SEP) grant program for the following summer student positions:

 Bass Lake Recreation Program: 4 students

 Public Works Department: 2 students

 Bass Lake Maintenance: 1 Student

Carried.

Animal Service Provider – No update.

Resolution No. 17-02-24

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Ontario Clean Water Agency –Services Agreement

Resolution No. 17-02-25

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-08 being a by-law to authorize the entering into an Agreement with the Ontario Clean Water Agency (OCWA) for the Management, Operation and Maintenance Services of the Water Distribution System within the Township of Coleman be read a first and second time.

Carried.

Resolution No. 17-02-26

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-08 be read a third and final time and be passed and enacted.

Carried.

9.2. Earlton Timiskaming Airport Authority

Resolution No. 17-02-27

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-09 being a by-law to enter into an Agreement between the Corporation of the Township of Coleman and the Corporation of the City of Temiskaming Shores, the Corporations of the Townships of Armstrong, Casey, Chamberlain, Charlton & Dack, Regular Meeting Minutes February 21, 2017

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Evanturel, Harley, Hilliard, Hudson, James, the Town of Englehart and the Village of Thornloe to establish the Earlton Timiskaming Airport Authority be read a first and second time.

Carried.

Resolution No. 17-02-28

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-09 be read a third and final time and be passed and enacted.

Carried.

9.3. GIS Data Sharing Agreement

Resolution No. 17-02-29

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-10 being a by-law to enter into a GIS Data Sharing Agreement with Story Environmental Inc. and Agnico Eagle Mines Ltd. for Emergency Planning and Response Affairs be read a first and second time.

Carried.

Resolution No. 17-02-30

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-10 be read a third and final time and be passed and enacted.

Carried.

9.4. CBO Appointment

Resolution No. 17-02-31

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-11 being a by-law to appoint a Chief Building Official be read a first and second time.

Carried.

Resolution No. 17-02-32

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-11 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1. Pebble Beach Aggregate – Application for Aggregate Permit, Firstbrook Township – Signage. Council commented that Moose Lake Road is not a maintained road. They expressed concerns about the roads maintenance with increased use and asked who is responsible. The CAO will contact the representative for Pebble Beach Aggregate.

11. New Business

11.1 Conferences:

11.1.1 AMCTO – 79th Annual Conference

11.1.2 FONOM/ MMA Northeastern Municipal Conference – Lois

11.1.3 OGRA 2017 Conference Announcement

Regular Meeting Minutes February 21, 2017

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11.2 Motions:

11.2.1 City of Hamilton – Develop legislation to establish updated guidelines for Ward Boundary Reviews and Creation of an Independent Body to Conduct Reviews – Not approved

11.2.2 Northeastern Ontario Public Works Association (NEOPWO) – 2017 Membership

Resolution No. 17-02-33

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the Northeastern Ontario Public Works Association (NEOPWO) 2017 membership for $100.00.

Carried.

11.2.3 Township of Armstrong – Funding for Internet Connectivity for Public Libraries

Resolution No. 17-02-34

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman supports the Township of Armstrong’s resolution No. 2017-052 requesting the Ministry of Tourism, Culture and Sport, and the Southern Ontario Library Service to maintain funding for Internet Connectivity; and

Further that this resolution of support be circulated to the Ministry of Tourism, Culture and Sport; the Southern Ontario Library Service; MP Charlie Angus; MPP John Vanthof; the Premier of Ontario Kathleen Wynne, and the Township of Armstrong.

Carried.

11.2.4 Temiskaming Printing – Business Directory & Visitors Guide – Tabled

11.3 Participate: Temagami Management Unit 2019-2029 Forest Management Plan. Council requested the CAO to locate a more detailed map, as well as to post the notice on the bulletin board.

11.4 Public Notice Requesting Input to a Screening Process – Aggregate Pit Proposed in the Ministry of Natural Resources & Forestry North Bay District – Road access. Council was provided with the information and outlined the Township believes North Eastern Ontario which includes the Temiskaming district become part of those covered under Aggregates Resources and Mining Modernization Act.

11.5 Request to extend Development Agreement

Resolution No. 17-02-35

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Whereas Council for the Township of Coleman passed By-law No. 2015-11 being a by-law to authorize the sale of land to Russell Johnston and Lorraine Johnston; and

Whereas the Development Agreement stated that the Purchaser develop the Lands and to construct thereon a residential building of at least 1,000 square feet upon completion so that such development and construction shall be at least ninety percent completed on or before June 19, 2017; and

Whereas the Purchaser submitted a letter to Council requesting an extension; Regular Meeting Minutes February 21, 2017

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Be it resolved that Council for the Township of Coleman approves the extension request to June 19, 2019.

Carried.

11.6 Support for Crown Land Purchase – The CAO was speaking with Mr. Shane Hartzke regarding his application to purchase Crown Land. In his conversation with the Ministry of Natural Resources and Forestry (MNRF), the Municipality should be requested to initiate an initial scoping meeting to demonstrate support for the promotion of economic development, and then to submit the necessary paperwork. Council supports Mr. Hartzke’s efforts; however, due to the time commitment and involvement required by the municipal planner, Council directed the CAO to obtain a quote from the planner, as this would be cost recoverable by the purchaser.

12. Committee Reports

12.1. Public Works, Dan Cleroux – No update

12.2. Finance, Cathy Marcella – The Finance Committee is waiting on quotations for Bass Lake prior to scheduling the next Budget Meeting.

12.3. Government Liaison, Dan Cleroux – No update

12.4. Tourism & Recreation, Lois Perry – As requested, the CAO contacted CIBC to discuss potential funding avenues for the necessary work at Bass Lake, and a loan schedule will be received for the next council meeting. The Timiskaming Health Unit was contacted to discuss septic requirements for Bass Lake, and Story Environmental was contacted for a quotation for the parks UV filtration system for budgeting purposes. No update has been received on the engineered drawings for the gazebo. The CAO will prepare the advertisements for the Bass Lake Operator and summer students; Council approved the Operator as a contract position.

13. Correspondence

13.1 FONOM Winter Newsletter 2017

13.2 FONOM – Attends Rural Ontario Municipal Association Conference

13.3 Moose Call – February 2017

13.4 Ontario Power Generation – From Coal to Clean

13.5 The Voice – Volume 14, No. 04

Resolution No. 17-02-36

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that correspondence items 13.1 to 13.5 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-02-37

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is: Regular Meeting Minutes February 21, 2017

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(c) A proposed or pending acquisition or disposition of land by the municipality or local board Be it resolved that Council agrees to convene in closed session at 8:20 p.m. to discuss the following matters:

1. Request to Purchase Municipal Property

Carried.

Resolution No. 17-02-38

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that Council agrees reconvene in open session at 8:40 p.m. with a report.

Carried.

Council directed the CAO to review and obtain additional information for zoning purposes.

16. Confirmatory By-law

None

17. Adjournment

Resolution No. 17-02-39

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 8:45 p.m.

Carried. Regular Meeting Minutes February 21, 2017

General Accounts CAO

Mayor