February 2, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, February 6th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:01 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Brian Bigelow, Public Works Foreman

Members of the Public Present:

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3. Adoption of the Agenda

Resolution No. 17-02-01

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the regular meeting of February 6, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Lois Perry declared a conflict of interest with matters related to Motions, under Section 11.2.7 – The Voice – Salute to Volunteer Firefighters Advertisement.

5. Adoption of the Minutes

Resolution No. 17-02-02

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – January 23, 2017

Carried.

6. Accounts

Resolution No. 17-02-03

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $57,327.58 be passed and paid.

Carried.

Resolution No. 17-02-04

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that payroll accounts in the amount of $20,789.07 for the month of January 2017 be passed and paid.

Carried. Regular Meeting Minutes February 6, 2017

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7. Petitions and Delegations

7.1 Mr. Larry Leaper – Water Project, Pumphouse Road. Mr. Leaper provided Council with a letter outlining his concerns and questions related to the project on Pumphouse Road. Mr. Victor Legault from OCWA explained the purpose and the type of work that will be occurring for the installation of a line to monitor chlorine residuals and flow from the water treatment plant, due to O. Reg. 170. The project may cause some access restrictions to Mr. Leaper’s driveway; however, Pedersen Construction and the Township of Coleman will work with the homeowner to ensure uninterrupted access to the home and vehicle. Mr. Leaper was satisfied with the response.

7.2 Michelle Anderson, CCL Economic Development Officer – Update – Michelle Anderson was unable to attend the Council meeting; however, provided an update regarding the Connect to Innovate application. The grant is a maximum of 75 percent funding depending on which stream is pursued. Parolink has estimated the costs based on time frame (two to four years), which would require the applicant municipalities or the ISP partner to contribute the balance. Unfortunately, there is no top-up funding for this project and requested if Council would be able to finance part of this project. Council tabled for discussion at an upcoming meeting.

8. Staff Reports

1. Works Department: No Update

2. Fire Department: Don Laitinen, Fire Chief, recommended the appointment of a new Firefighter, Mr. Kyle Ridley; Council approved the request. The President of Coleman Ladies Auxiliary, Sherry Ridley requested the donation of the Community Hall on March 18, 2017 for a bazaar/ craft sale, with proceeds from table rentals donated to the Coleman Fire Department. The Fire Chief investigated which surrounding municipalities offer ice water rescue services, as well as discussed the associated training and equipment requirements for implementing a program. Following a review, it was determined that the Coleman Fire Department will not offer ice water rescue services, and directed the CAO and Fire Chief to include in the Standard Operating Guidelines (SOGs). The Fire Department is also completing a review and update of all SOGs; once complete will be presented to Council. Lastly, the Fire Chief met with the MOECC regarding emergency preparedness and response for the Refinery.

Resolution No. 17-02-05

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella Be it resolved that Council for the Township of Coleman hereby appoints Kyle Ridley as a Volunteer Firefighter to the Coleman Fire Department.

Carried.

Resolution No. 17-02-06

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry Be it resolved that Council for the Township of Coleman approves the donation of the Coleman Community Hall to Sherry Ridley, President of the Coleman Ladies Auxiliary, on March 18, 2017 for a vendors day, with proceeds donated to the Coleman Fire Department.

Carried.

3. Administration: Logan Belanger, CAO, updated that DTSSAB will be approving the 2017 budget on February 15, 2017. An email was circulated regarding the retirement of Mr. John Thib, Vice President, Ontario Northland Railway and Mayor Cleroux send a congratulatory message. In response to a request to opt-out of ‘curbside’ waste collection, the CAO inquired if Council would approve a program to permit interested residents to deposit waste at the landfill

Regular Meeting Minutes February 6, 2017

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site during normal hours at no fee (up to the maximum weekly bag limit). The CAO was directed to develop the proposed program and to present back to Council.

4. Animal Service Provider – No update.

Resolution No. 17-02-07

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

None

10. Business Arising from the Minutes

10.1. Ontario Clean Water Agency –Services Agreement

Resolution No. 17-02-08

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman directs the CAO to prepare the necessary by-law to enter into a service agreement with the Ontario Clean Water Agency for a five (5) year term at an annual cost of $13,700.00.

Carried.

10.2. Earlton-Timiskaming Regional Airport – Establishment of an Airport Authority – Council was provided with the updated documents and were advised of a tentative meeting scheduled on February 16th, 2017 at the Earlton Arena. Councillor Laffrenier will be in attendance.

10.3. Highway 11B Highway Rehabilitation Project – Gillies Lake Culvert Replacement – Council reviewed correspondence received from Mr. Gordan Rennie regarding the berm constructed in Gillies Lake. Council directed the CAO to send a thank you letter outlining that the Township appreciates the assistance of the MTO and recommends reviewing water levels after the spring runoff.

11. New Business

11.1. Conferences:

11.1.1. Ministry of the Environment & Climate Change – Risk Management Official/ Risk Management Inspector Training Course

11.1.2. OGRA – Training the Comes to You

11.2. Motions:

11.2.1. Municipal Property Assessment Corporation: Re. – Request for Consideration Minutes of Settlement 2016 – Assessment Roll No.001-35125

Resolution No. 17-02-09

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry Regular Meeting Minutes February 6, 2017

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Be it resolved that the Council for the Township of Coleman hereby accepts the Request for Reconsideration Minutes of Settlement, from the Municipal Property Assessment Corporation for the following property and taxation years:

Roll No.: 5401 000 001 35125 0000 Taxation Year

Property Classification

Assessment Reduction

Amount of Tax Adjustment

2016

No Change – (RT)

$55,000

$601.15

2015

No Change – (RT)

$49,184

$541.03

2014

No Change – (RT)

$45,369

$483.20

Total

$1,625.38

11.2.2. Northeastern Ontario Public Works Organization – 2017 Membership – Tabled

11.2.3. City of Owen Sound – Gas Tax Funding Formula – Tabled

11.2.4. Spread the Word to End the Word

Resolution No. 17-02-10

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman declares Wednesday, March 1, 2017 as Spread the Word to End the Word Day within the Township of Coleman.

Carried.

11.2.5. TMA – Bear License’s

Resolution No. 17-02-11

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas The Ministry of Natural Resources and Forestry (MNRF) extended the spring bear hunt pilot for 2017; and

Whereas there is inequity in the allocation of non-resident bear licence validation forms; and

Whereas the science used in the calculation of black bear population density is inaccurate and outdated; and

Whereas the Northeastern Ontario Bear Management Association has asked to assist the MNRF with gathering new scientific data;

Now therefore be it resolved that the Council for The Corporation for the Township of Coleman supports the Temiskaming Municipal Association (TMA) request to the Ministry of Natural Resources and Forestry to recognize and begin discussion with the Northeastern Ontario Bear Management Association for the fair and equitable distribution of non-resident bear licence validation forms for 2017 and beyond; and

That this resolution be circulated to the Honorable Kathleen Wynne Premier of Ontario, the Honorable Kathryn McGarry Ministry of Natural Resources, and all (TMA) member municipalities as well as the Federation or Northern Ontario Municipalities (FONOM).

Carried.

11.2.6. Township of Montague – Funding for Internet Connectivity in Libraries – Not Approved

11.2.7. The Voice – Salute to Volunteer Firefighters

Resolution No. 17-02-09

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry Regular Meeting Minutes February 6, 2017

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Be it resolved that Council for the Township of Coleman approved an advertisement as a Salute to Volunteer Firefighters in the Voice for $49.00, plus HST.

Carried.

11.3. Cobalt Coleman Catholic Cemetery Board – Donation Request – Council reviewed the letter and directed the CAO to include with the 2017 budget.

11.4. Cobalt Coleman Latchford and Area Food Bank – Council reviewed the letter and directed the CAO to include with the 2017 budget.

11.5. Pebble Beach Aggregate – Application for Aggregate Permit, Firstbrook Township – Council discussed the documents and reviewed the maps. The CAO was directed to inquire which roads will be used to access the pit, as concerns were expressed regarding the impact on the road infrastructure.

12. Committee Reports

12.1. Public Works, Dan Cleroux – No update

12.2. Finance, Cathy Marcella – The Finance Committee is waiting on quotations for Bass Lake prior to scheduling a Budget Meeting.

12.3. Government Liaison, Dan Cleroux – No update

12.4. Tourism & Recreation, Lois Perry – The next Bass Lake Committee meeting has been scheduled on February 15th, 2017. Councillor Lois Perry obtained quotes for replacement cabins at Bass Lake for a 10 x 12, post and beam design with tin roof. Council approved the purchase of one cabin. Council discussed other infrastructure requirements, such as septic and electrical, and directed the CAO to investigate financing options.

Resolution No. 17-02-13

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman approves the purchase of one cabin in the amount of $5,400, plus HST from South Wabi Sawmill.

Carried.

13. Correspondence

13.1. CPAA – Postal Banking

13.2. Earlton-Timiskaming Regional Airport MSB Minutes – December 15, 2016 Northern Ontario Business – February 2017

13.3. FONOM – Renewal of Rural Economic Development Program

13.4. Ministry of Finance – Vacant Unit Rebate and Vacant/ Excess Land Subclasses

13.5. Ministry of Agricultural, Food, and Rural Affairs – Rural Economic Development Program

13.6. Municipality if Central Huron – Industrial Turbines

13.7. Municipal World – February 2017

13.8. ONReady – Connecting with Ontario’s Emergency Management Community, Issue 2, January 2017

13.9. Patrick Brown, MPP – Natural Gas Infrastructure

13.10. Timiskaming Health Unit Board of Health – Minutes December 7, 2016

13.11. Timiskaming Report to the Board of Health – Q4 Report January – December 2016

13.12. Transport Canada – Transportation of Dangerous Goods: You are not Alone, Safety Awareness Kit

Resolution No. 17-02-14 Regular Meeting Minutes February 6, 2017

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Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.12 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-02-15

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 8:45 p.m. to discuss the following matters:

1. Sharp Lake Park

Carried.

Resolution No. 17-02-16

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 8:50 p.m. without a report.

Carried.

16. Confirmatory By-law

Resolution No. 17-02-17

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-07 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-02-18

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-07 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-02-19

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:55 p.m.

Carried. Regular Meeting Minutes February 6, 2017

General Accounts CAO

Mayor