December 18, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, December 18th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:09 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Councillors Susan Cote and Ken Laffrenier Brian Bigelow, Public Works Foreman

Members of the Public Present:

None

Members of Press Present:

None

3. Adoption of the Agenda

Mayor Dan Cleroux requested the addition of Fire Department under Staff Reports, item 5.1.

Resolution No. 17-12-37

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the special meeting of December 18, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Staff Reports

5.1. Fire Department – Don Laitinen, Fire Chief, updated that the Deputy Chief resigned from the Department, and he will hold election early in the New Year to fill the position. The Chief will meet with Councillor Cote to complete the 2018 departmental budget, and asset management material.

5.2. Administration – The CAO distributed staff report no. 2017-12-05 regarding a revision to the Emergency Management Program and Emergency Response Plan By-law.

Resolution No. 17-12-38

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman acknowledges receipt of Administrative Report 2017-12-05 adopting Emergency Management Program and Emergency Response Plan B-law; and

That Council directs staff to prepare the necessary by-law for consideration at the December 18, 2017 Special Council meeting.

Carried.

The CAO distributed staff report no. 2017-12-06 regarding a revision to the cost sharing agreement for the Town of Cobalt’s CWWF projects to the Cobalt Water Plant. Special Meeting Minutes December 18, 2017

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Resolution No. 17-12-39

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman acknowledges receipt of Administrative Report 2017-12-06 regarding Cost Sharing for the Town of Cobalt’s CWWF Projects related to the capital improvements to the Cobalt Water Plant; and

That Council approves increasing Coleman’s municipal contribution towards the Return Line for CT Establishment project from $12,500.00 to $21,132.62.

Carried.

Resolution No. 17-12-40

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the Staff Reports be noted and listed in the minutes of this meeting.

Carried.

6. By-laws

6.1. Emergency Management Program and Emergency Response Plan (Repeals By-law No. 17-57)

Resolution No. 17-12-41

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that By-law No. 17-59 being a by-law to adopt an Emergency Management Program and Emergency Response Plan and to meet other Requirements under the Emergency Management and Civil Protection Act be read a first and second time.

Carried.

Resolution No. 17-12-42

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-59 be read a third and final time and be passed and enacted.

Carried.

7. Business Arising from the Minutes

7.1. Library Service Agreement – The CAO distributed Staff report no. 2017-12-07 regarding the Library agreement, as the method of household counts was confirmed with the Town of Cobalt. Council discussed possible options (donations versus per household fee), and directed the CAO to table further discussion until January 2018.

7.2. Larose Bridge Renovation – The CAO distributed Staff report no. 2017-12-08 regarding the Larose Bridge renovation.

Resolution No. 17-12-43

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-12-08 regarding the Larose Bridge Renovation Project administered through the Town of Cobalt; and

That Council approves increasing Coleman’s municipal contribution towards the project from $11,250 to $15,000.

Carried. Special Meeting Minutes December 18, 2017

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8. New Business

8.1. Motions:

8.1.1. City of Timmins – Noront Ferrochrome Processing Facility

Resolution No. 17-12-44

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Corporation of the Township of Coleman supports the City of Timmins in its bid for the Noront Ferrochrome Processing Facility; and

That Council encourages Noront to locate their FPF in Timmins Ontario.

Carried.

8.1.2. Municipality of East Ferris – Extension of Two-Way Radio Exemption

Resolution No. 17-12-45

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas the exemption for municipal snow plow operators and other public utility employees to use two-way radios while operating a vehicle, as provided under section 11 of regulation 366/09, is set to expire at the end of 2017;

Be it resolved that the Council of The Corporation of the Township of Coleman supports the submission of a letter to the Honorable Steven Del Duca, Minister of Transportation, requesting the exemption be extended.

Carried.

8.1.3. AMO 2018 Membership

Resolution No. 17-12-46

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman authorizes the CAO to renew the AMO 2018 membership for $714.77, plus HST.

Carried.

8.1.4. FONOM Membership

Resolution No. 17-12-47

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the Council of The Corporation of the Township of Coleman authorizes the CAO to renew the 2018 FONOM membership for $168.00.

Carried.

8.1.5. NOHFC Application Submission – Support for Green Mining Conference lead by the Cobalt Coleman Latchford Economic Development Initiative Committee

Resolution No. 17-12-48

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the Council of The Corporation of the Township of Coleman authorizes the CAO to renew the 2018 FONOM membership for $168.00.

Carried.

8.1.6. FedNor Application Submission – Support for Green Mining Conference lead by the Cobalt Coleman Latchford Economic Development Initiative Committee. Council approved the submission of the application and directed the CAO to allocate $5,000 in the 2018 budget for contingency expenses.

Special Meeting Minutes December 18, 2017

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Resolution No. 17-12-49

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman supports the submission of an application to FEDNOR, to host a Green Mining Conference lead by the Cobalt Coleman Latchford Economic Development Initiative Committee.

Carried.

9. Correspondence

9.1. Ernie Hardeman, MPP – Critic for Municipal Affairs and Housing. Policies Impacting Municipalities

9.2. Ministry of the Environment and Climate Change – Changes to Ontario’s Drinking Water Regulations

9.3. Ministry of Municipal Affairs – Bill 59, Putting Consumers First Act, 2017

9.4. Ministry of Municipal Affairs – Passing of Bill 139 – the Building a Better Communities and Conserving Watersheds Act, 2017

9.5. Ministry of Municipal Affairs – Protecting Water for Future Generations – Public Consultation

9.6. Ministry of Natural Resources and Forestry – Forest Tenure Modernization

9.7. Municipal World, December 2017

9.8. Timiskaming Health Unit Board of Health – Minutes, November 1, 2017

Resolution No. 17-12-50

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 9.1 to 9.8 be noted, filed and recorded in the minutes of this meeting.

Carried.

10. Adjournment

Resolution No. 17-12-51

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 7:40 p.m.

Carried. CAO

Mayor