December 12, 2016

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman

Township, on Monday, December 12th, 2016, at 6:00 p.m.

Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:03 p.m.

Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, and Cathy Marcella

Also Present:

Logan Belanger, CAO Don Laitinen, Fire Chief

Regrets:

Councillor Lois Perry

Brian Bigelow, Public Works Foreman

Members of the Public Present:

Kathryn Pirie, Kemp Pirie Crombeen

1.      Adoption of the Agenda

Mayor Cleroux requested the addition of two motions: item 9.2.10 – Passenger Rail Service, and item

9.2.11 – Electricity Prices, as well as the addition of Portage Bay Road A under item 13 – Closed Session.

Resolution No. 16-12-01

Moved By:  Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the regular meeting of December 12, 2016, be approved as amended.

Carried.

  1. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

  1. Adoption of the Minutes

Resolution No. 16-12-02

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1.   Regular Meeting – November 28, 2016

4.      Accounts

Carried.

Resolution No. 16-12-03

Moved By:  Councillor Cathy Marcella Seconded By: Councillor Sue Cote

Be it resolved that the general accounts in the amount of $54,416.66 be passed and paid.

Resolution No. 16-12-04

Moved By:  Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Carried.

Be it resolved that payroll accounts in the amount of $15,037.11 for the month of November be passed and paid.

Carried.

Regular Meeting Minutes

December 12, 2016

5.    Staff Reports

  1. Works Department – No update.
  1. Fire Department –– The Fire Department received two calls due to burning brush, and one call for an animal rescue. Council discussed the Fire Department investigating a year-round permit process, and discussed investigating the service options available for water rescue. The Fire Chief inquired if the Department could purchase a satellite phone/ subscription service for emergency purposes; Council directed the Fire Chief to look into rates.
  1. AdministrationLogan Belanger, CAO discussed the replacement of bunker gear and replacement timelines with Council. Council directed staff to create list of fire department equipment, and to create a maintenance log for the equipment in conjunction with a volunteer from the Department. The Emergency Plan will require review by the Community Control Group and then endorsement of Council; Council agreed to attend a special meeting on Monday, December 19, 2016 at 6:30 p.m. in Council Chambers, to review the plan. Following a meeting with Cobalt to discuss the Water Service Agreement renewal, it was proposed to extend the existing contract for one year, and amend the agreement to reflect the extended term and to reflect Town of Cobalt rate charges. Council is agreeable to the extension, and

will discuss at the December 19th, 2016 special Council meeting.  A Township resident

requested if a petition could be placed at the counter at the municipal office; Council declined the request due to the no solicitation policy. The CAO received a message from the Cobalt Golden Age Club thanking Council for the donation. Lastly, the Finance Committee met on December 5th to begin working in the 2017 budget, and work is progressing well.

  1. Animal Service Provider – No update.

Resolution No. 16-12-07

Moved By:     Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

6.      Delegations

6.1. Michelle Anderson, CCL Economic Development OfficerUpdate. Michelle Anderson updated that Ontera has discontinued new internet accounts for residents in Latchford and Coleman. She contacted company representatives, as well as NEOnet, and was informed that the issue was due to limited space on the wireless infrastructure, and that it was at capacity. Michelle contacted a representative from Bell for further explanation, and they are currently looking into the matter.

For budgeting purposes, Michelle will be listing the 2017 funding opportunities available for council to identify potential projects.

7.      By-laws

7.1. Procedural By-law

Resolution No. 16-12-08

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that By-law No. 16-35 being a by-law to govern the proceedings of council, the conduct of its members and the calling of meetings be read a first and second time.

Carried.

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Resolution No. 16-12-09

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 16-35 be read a third and final time and be passed and enacted.

Carried.

8. Business Arising from the Minutes

8.1. Aggregate Pit Proposed in the Ministry of Natural Resources & Forestry (MNRF) North Bay District – Public Notice Requesting Input to a Screening Process – Council accepted for information    and    had    no    concerns    or    comments    to    submit    to    the    MNRF.

9.   New Business

9.1.      Conferences:

      1. AMCTO 79th Annual Conference
      2. Changing our Destiny: Building a vision for all of our communities
      3. OGRA – 2017 Conference Announcement

9.2.      Motions:

9.2.1.      English Separate School Board Final Installment Resolution No. 16-12-13

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that the CAO be authorized to pay the final 2016 installment of $16,707.57 for the English Separate School Board.

9.2.2.     English Public School Board Final Installment Resolution No. 16-12-12

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Carried

Be it resolved that the CAO be authorized to pay the final 2016 installment of $72,734.93 for the English Public School Board.

9.2.3.      French Separate School Board Final Installment Resolution No. 16-12-10

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Carried

Be it resolved that the CAO be authorized to pay the final 2016 installment of $38,318.83 for the French Separate School Board.

9.2.4.     French Public School Board Final Installment Resolution No. 16-12-11

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Carried.

Be it resolved that the CAO be authorized to pay the final 2016 installment of $6,177.77 for the French Public School Board.

9.2.5.      Canada Summer Jobs 2017 Program – Application Resolution No. 16-12-14

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Carried.

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Be it resolved that Council for the Township of Coleman approves the submission of an application to the Canada Summer Jobs 2017 program, for four (4) summer students.

9.2.6.      Tay Valley TownshipOntario’s Electrical Bills  Resolution No. 16-12-15

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Carried.

Be it resolved that Council for The Corporation of the Township of Coleman supports the Tay Valley Township resolution (attached) requesting the Province to remove charges from consumer’s electrical bills to make it more affordable; and

Further that a copy of this resolution be forward to the Kathleen Wynne, Premier of Ontario; Glenn Thibeault, Minister of Energy; John Vanthof, MPP Timiskaming Cochrane; and Tay Valley Township.

9.2.7.     AMO: Federal Infrastructure Phase 2 Incrementality Tabled

Carried.

9.2.8.      Municipal Property Assessment Corporation: Re.Request for Consideration Minutes of Settlement 2016 – Assessment Roll No.001-20001

Resolution No. 16-12-17

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that the Council for the Township of Coleman hereby accepts the Request for Reconsideration Minutes of Settlement, from the Municipal Property Assessment Corporation for the following property and taxation year:

Roll No.: 5401 000 001 20001 0000

Taxation Year

Property Classification

Assessment Reduction

Amount of Tax Adjustment

2016

No Change – (RT)

$17,600

$192.37

Carried.

9.2.9.      Municipal Property Assessment Corporation: Re.Request for Consideration Minutes of Settlement 2016 – Assessment Roll No.004-00400

Resolution No. 16-12-16

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Taxation Year

Property Classification

Assessment Reduction

Amount of Tax Adjustment

2016

No Change – (RT)

$50,000

$546.50

Carried.

9.2.10.    Passenger Rail Service Resolution No. 16-12-18

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Whereas the Temiskaming Municipal Association discussed passenger rail service on Northern Ontario at their regular meeting on November 24, 2016; and

Whereas passenger rail service in Northern Ontario is an essential infrastructure for economic development of our resource based industries including agriculture, forestry and mining together with tourism and access to health care, and

Whereas access to health care beyond our immediate communities is critical and dependent on bus passenger service is both unreliable during inclement weather with frequent highway 11

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closures delaying vehicular traffic close to 200 times between Muskoka and Hearst during the past three years with an average delay of six and one half hours thereby rendering it an unacceptable option for travel on; and

Whereas this unreliability of transportation not only impacts patients requiring appointments but also medical practitioners travelling to our area to provide needed specialty support or to operate their practices; and

Whereas the Northern and Eastern Ontario Rail Network (NEORN) is endeavouring to bring the issue of rail passenger service for our and other areas to the attention of Queen’s Park and Parliament Hill so as to restore it;

Therefore be it resolved that Council for the Township of Coleman supports the Temiskaming Municipal Association’s resolution to support the efforts of NEORN in their quest to restore needed rail passenger service to our and other areas of the north; and

Further, that this resolution be forwards to the TMA, FONOM, MPs Charlie Angus, Anthony Rota and MPP John Vanthof for their endorsement and support.

9.2.11.    Electricity Prices Resolution No. 16-12-19

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Carried.

Whereas the Temiskaming Municipal Association discussed the price of electricity at their regular meeting on November 24, 2016; and

Whereas the price of electricity in Ontario has escalated to the level where the essential utility has become almost a luxury for many; and

Whereas this has resulted in hospitals, schools municipalities, businesses, farms and industry being faced with unbudgeted and unanticipated increases in costs for this essential utility and forcing many residential users to actually ration the use of electricity; and

Whereas here in Temiskaming this has further resulted in valuable farmland being covered in solar panels and denied the vital agricultural crops that it would provide because of the excessive prices paid for this “green energy” produced by these panels; and

Whereas much of the Temiskaming District has to pay the highest rate of delivery charge for this needed service because of the low density levels in many areas of the District; and Whereas we are forced to watch as our primary highways are burdened and prematurely fatigued with heavy transports carrying mine concentrates out of Ontario into Quebec so as to benefit from the much lower hydro rates in that Province; and

Therefore Be It Resolved that Council for the Corporation of the Township of Coleman supports the Temiskaming Municipal Association’s resolution that implores the Province of Ontario and the Minister of Energy, the Honourable Glenn Thibeault, to reduce the rates of this very essential utility to a level that will once more be affordable and predictable for the aforementioned users; and

Furthermore that this resolution be forwarded to the TMA, MPP John Vanthof and FONOM for support.

Carried.

9.3.    Asset Management Plan Update

Resolution No. 16-12-20

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Whereas to meet the asset management requirements, municipalities must:

  • Improve existing asset management plans to include all tangible capital assets reported in Schedule 51 of the Financial Information Return (FIR) that are eligible for Gas Tax funding;
  • Adhere to the guidelines set out in Ontario’s Building Together: Guide for Asset Management Plans;

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  • Demonstrate progress by reporting annually on asset management outcome indicators; Therefore be it resolved that the Council for the Township of Coleman approves an Asset Management Plan Update by J.L. Richards in the amount of $7,940.00, plus HST, according to the attached proposal.

Carried.

10.     Committee Reports

    1. Public Works, Dan Cleroux – No update
    2. Finance, Cathy Marcella – No update
    3. Government Liaison, Dan ClerouxNo update
    4. Tourism & Recreation, Lois Perry – No update

11.      Correspondence

    1. AMO Policy Update: Bill 151 Waste Free Ontario Act
    2. Employment and Social Development Canada – Canada’s Volunteer Awards
    3. Emergency Management Ontario – ON Ready Issue 1 – December 2016
    4. Northern Ontario Business December 2016
    5. Northern Policy Institute
    6. Notice of Confirmation of Staking – Pin #61388-0019
    7. Public Safety Canada 0 Flood Ready Campaign
    8. OGRAReport of the OGRA Nominating Committee
    9. The Voice December 22, 2016

Resolution No. 16-12-21

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 11.1 to 11.9 be noted, filed and recorded in the minutes of this meeting.

12.      Notice of Motion

Carried.

None

13.      In camera (closed) session

Resolution No. 16-12-05

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board. Be it resolved that Council agrees to convene in closed session at 6:49 p.m. to discuss the following matters:

  1. Sharpe Lake
  2. Portage Bay Road A

Resolution No. 16-12-06

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Carried.

Be it resolved that Council agrees reconvene in open session at 7:30 p.m. without a report.

Carried.

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14.      Confirmatory By-law

Resolution No. 16-12-22

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 16-36 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Resolution No. 16-12-23

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Carried.

Be it resolved that By-Law No. 16-36 be read a third and final time and be passed and enacted.

Carried.

15.      Adjournment

Resolution No. 16-12-24

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:55 p.m.

Carried.

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General Accounts

CAO                                                                              Mayor