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Bass Lake Operator

The Corporation of the Township Of Coleman Request for Applications

The Township of Coleman is seeking an independent operator for the Bass Lake Beach Campground and Concession during the 2017 Summer Season.

For more information, please contact the Municipal Office at 705-679-8833

Applications will be accepted until: Friday, March 31, 2017, 4:00 p.m.

Please forward applications to:

937907 Marsh Bay Road, RR 1

Coleman Township, Ontario, P0J 1C0

Email: toc@ontera.net

Fax: 705-679-8300

March 6, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, March 6th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Michelle Anderson, Economic Development Officer

Regrets:

Brian Bigelow, Public Works Foreman

Members of the Public Present:

March Church, Remax Real Estate

3. Adoption of the Agenda

Resolution No. 17-03-01

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the agenda for the regular meeting of March 6, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Lois Perry declared a conflict of interest with matters related to Motions, under Section 11.2.5 – Temiskaming Printing.

5. Adoption of the Minutes

Resolution No. 17-03-02

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – February 21, 2017

Carried.

6. Accounts

Resolution No. 17-03-03

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the general accounts in the amount of $55,955.85 be passed and paid.

Carried.

Resolution No. 17-03-04

Moved By: Councillor Susan Cote

Seconded By: Councillor Lois Perry

Be it resolved that payroll accounts in the amount of $16,919.94 for the month of February 2017 be passed and paid.

Carried. Regular Meeting Minutes March 6, 2017

2

7. Petitions and Delegations

7.1 Mary Church, Remax Real Estate – Mrs. Church provided an updated on the vacant lots for sale in the Township. Currently, there are many vacant properties for sale in the area and little movement. The “For Sale” signs on Township lots have not been visible on Portage Bay Road, as they are being removed; however, they are listed in the paper and online. Council requested a meeting with Mrs. Church to discuss potential land sales on Wednesday, March 8, 2017 at a Special Meeting of Council at 6:00 p.m.

8. Staff Reports

1. Works Department – There were some necessary repairs completed on the grader and plow truck.

2. Fire Department – Don Laitinen, Fire Chief, updated that the Department responded to a call for a fire on Gillies Lake; however, no infractions were found. Last Friday, three batteries on Unit 1 over heated and required replacement. The Fire Chief inquired if bunker gear would be included in the budget for 2017; and Council directed the Chief to present quotes to the Finance Committee for review.

Resolution No. 17-03-05

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier Whereas the Township of Coleman passed By-Law No. 04-31, being a By-Law to adopt a Procurement Policy for The Corporation of the Township of Coleman; and

Whereas a head of a department may request exemption from any or all the purchasing methods outlined in this policy by submission of a report requesting the same to council. Such exemption may be granted by resolution; and

Whereas the Fire Chief requested the exemption of tendering Bunker Gear due to the nature of the specialized gear;

Therefore be it resolved that Council for the Township of Coleman approves the exemption of purchasing bunker gear by public tender and directs the Fire Chief to seek three quotations for consideration of Council.

Carried.

3. Administration: The CAO read a card received by Sue Nielsen thanking Mayor and Council for supporting the Wild Temiskaming 2017 Calendar project. Hotel rooms have been reserved for two councillors to attend the FONOM conference. A package was received from FairTax providing an overview of their services; Council is not interested at this time. The CAO presented Staff Report No. 2017-03-01; currently, municipal residents are permitted to set-out up to three (3) regular sized bags of garbage per week for collection by the Public Works Department, and any garbage deposited at the municipal landfill site is subject to applicable tipping fees. The office received feedback that residents who deposit waste at the landfill site should not be charged tipping fees if they do not place garbage at the road for collection. In consultation with the Landfill Attendant and the Public Works Foreman, an opt-in/opt-out procedure was developed.

Resolution No. 17-03-06

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier Be it resolved that the Council of the Township of Coleman hereby acknowledges receipt of Staff Report No. 2017-03-01; and

That Council directs staff to prepare the necessary by-law for consideration at the March 6, 2017 Regular Council meeting.

Carried. Regular Meeting Minutes March 6, 2017

3

Ms. Michelle Andersen reviewed an email circulated to Council to discuss a project to improve internet coverage through the Connect to Innovate (CTI) grant. The CTI grant would cover up to 75% funding, and we would be eligible to apply for an additional 15 percent through NOHFC, requiring the participating municipalities to commit 10 percent or approximately $12,500.00 per municipality. Council expressed an interest in the project. Michelle submitted an application to the Kids-Sake Fund for a swim instructor/lifeguard for the 2017 summer season, and an application to the Temiskaming Foundation for the gazebo roof at Bass Lake.

4. Animal Service Provider – No update.

Resolution No. 17-03-07

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Amendment to By-law 13-43 for the Collection and Disposal of Waste

Resolution No. 17-03-08

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-12 being a amend by-law no. 13-43 to establish a system for the collection and disposal of garbage and other refuse and to designate certain lands for garbage disposal be read a first and second time.

Carried.

Resolution No. 17-03-09

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-12 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1. Participate: Temagami Management Unit 2019-2029 Forest Management Plan – The CAO met with representative from First Resources Management to discuss the project and the office will continue to receive updates as the plan progresses.

10.2. Public Notice Requesting Input to a Screening Process – Aggregate Pit Proposed in the Ministry of Natural Resources & Forestry North Bay District – Council directed the CAO to respond that the Township would like to be treated in the same manner as the rest of the province with respect to receiving royalty payments, as well as inquired which road the Company will be using to access the pit.

Resolution No. 17-03-10

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman approves the Aggregate Pit Proposal for Pedersen Construction) in the MNRF North Bay District, and directs the CAO to respond to the Request for Input that all aggregate operations in the Township of Coleman are subject to the same regulations of the Aggregate Resources Act south of North Bay.

Carried. Regular Meeting Minutes March 6, 2017

4

11. New Business

11.1 Conferences:

11.1.1 AMO Social Media Webinar Series

11.1.2 LAS – Procuring for Energy Efficiency

11.1.3 Northeastern Ontario Public Works Organization – Manager’s Forum/ Public Works Conference and Trade Show

11.1.4 Ontario Association Property Standards Officers – 2017 Annual Training Session

11.2 Motions:

Due to freezing rain, Council tabled the following motions until the next regular meeting of Council on Monday, March 20, 2017.

11.2.1 Municipality of Peel – Regional Fluoridation – Tabled

11.2.2 Municipality of Thames Centre – Automated External Defibrillators in Schools – Tabled

11.2.3 Townships of Head, Clara & Maria – Building Code Changes (Septic Systems) – Tabled

11.2.4 Township of Lake of Bays – Schedules 5 of Bill 7 – An Act to Amend or Repeal Various Acts with respect to Housing and Planning (Property Standards) – Tabled

11.2.5 Temiskaming Printing – Business Directory & Visitors Guide

Resolution No. 17-03-11

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman authorizes the CAO to purchase the following advertisement space for Bass Lake Park:

1. Visitors Guide – $235.00 for a 1/4 page

Carried.

11.2.6 Coleman Fire Department Meeting Minutes – Tabled

12. Committee Reports

12.1. Public Works, Dan Cleroux – No Update

12.2. Finance, Cathy Marcella – The Finance Committee arranged the next budget meeting for Wednesday, March 15, 2017, 6:00 p.m. in the Coleman Council Chambers

12.3. Government Liaison, Dan Cleroux – No update

12.4. Tourism & Recreation, Lois Perry – Council discussed setting objectives for Bass Lake Park at a Special Meeting of Council on Wednesday, March 8, 2017.

13. Correspondence

13.1 AMO – Policy Update: Strategy for a Waste Free Ontario: Building the Circular Economy Released

13.2 Communities in Bloom – Showcase your Community by Participating in the Communities in Bloom Program

13.3 Earlton-Timiskaming Regional Airport Municipal Services Board (MSB) Minutes – January 19, 2017

13.4 Earlton-Timiskaming Regional Airport Municipal Services Board (MSB) Minutes – February 16, 2017

Regular Meeting Minutes March 6, 2017

5

13.5 Earlton-Timismaming Regional Airport Authority (ETRAA) Minutes – February 16, 2017

13.6 FONOM – Commends Provincial Government for Addressing Electricity Costs

13.7 Ontario Heritage Trust – Heritage Matters, February 2017

13.8 Ministry of Infrastructure – 2017 Infrastructure Update

13.9 Ministry of Seniors Affairs – 2017 Senior of the Year Award

13.10 Municipal World – March 2017

13.11 Northern Ontario Business News – March 2017

13.12 ONReady – Newsletter – Feb/Mar 2017

13.13 The Voice – Volume 14, No. 5

Resolution No. 17-03-12

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that correspondence items 13.1 to 13.13 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-03-13

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(b) personal matters about an identifiable individual, including municipal or local

board employees;

Be it resolved that Council agrees to convene in closed session at 7:55 p.m. to discuss the following matters:

1. Request to Purchase Municipal Property

2. Sharp Lake Park

3. Tax Arrears Procedure – Request

Carried.

Resolution No. 17-03-14

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 8:07 p.m. without a report.

Carried.

16. Confirmatory By-law

Resolution No. 17-03-15

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-13 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried. Regular Meeting Minutes March 6, 2017

6

Resolution No. 17-03-16

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-13 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-03-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:10 p.m.

Carried. Regular Meeting Minutes March 6, 2017

7

General Accounts CAO

Mayor

February 21, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Tuesday, February 21st, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Deputy Mayor Cathy Marcella at 6:10 p.m.

2. Roll Call

Present:

Deputy Mayor Cathy Marcella

Councillors Sue Cote, Ken Laffrenier and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Mayor Dan Cleroux

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

3. Adoption of the Agenda

Resolution No. 17-02-20

Moved By: Councillor Susan Cote

Seconded By: Councillor Lois Perry

Be it resolved that the agenda for the regular meeting of February 21, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Lois Perry declared a conflict of interest with matters related to Motions, under Section 11.2.4 – Temiskaming Printing – Business Directory & Visitors Guide

5. Adoption of the Minutes

Resolution No. 17-02-21

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – February 6, 2017

Carried.

6. Accounts

Resolution No. 17-02-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $98,557.87 be passed and paid.

Carried.

7. Petitions and Delegations

None

8. Staff Reports

1. Works Department: No Update

Regular Meeting Minutes February 21, 2017

2

2. Fire Department: Councillor Laffrenier provided the Fire Department minutes from the November, December and January meetings for distribution to Council.

3. Administration: Regrettably, the Township’s application to the OCIF Top-Up fund for repairs to the Larose Bridge was declined, and Michelle Anderson will follow-up with the Project Analyst for further detail. The bridge is jointly owned with the Town of Cobalt; therefore, Council recommended arranging a meeting between the two municipalities to discuss next steps and options. The Summer Experience Program application is due on February, 28th, 2017, and the CAO requested authorization to submit an application.

Resolution No. 17-02-23

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier Be it resolved that the Council for the Township of Coleman authorizes the Chief Administrative Officer to submit an application to the 2017 Summer Experience Program (SEP) grant program for the following summer student positions:

 Bass Lake Recreation Program: 4 students

 Public Works Department: 2 students

 Bass Lake Maintenance: 1 Student

Carried.

Animal Service Provider – No update.

Resolution No. 17-02-24

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Ontario Clean Water Agency –Services Agreement

Resolution No. 17-02-25

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-08 being a by-law to authorize the entering into an Agreement with the Ontario Clean Water Agency (OCWA) for the Management, Operation and Maintenance Services of the Water Distribution System within the Township of Coleman be read a first and second time.

Carried.

Resolution No. 17-02-26

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-08 be read a third and final time and be passed and enacted.

Carried.

9.2. Earlton Timiskaming Airport Authority

Resolution No. 17-02-27

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-09 being a by-law to enter into an Agreement between the Corporation of the Township of Coleman and the Corporation of the City of Temiskaming Shores, the Corporations of the Townships of Armstrong, Casey, Chamberlain, Charlton & Dack, Regular Meeting Minutes February 21, 2017

3

Evanturel, Harley, Hilliard, Hudson, James, the Town of Englehart and the Village of Thornloe to establish the Earlton Timiskaming Airport Authority be read a first and second time.

Carried.

Resolution No. 17-02-28

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-09 be read a third and final time and be passed and enacted.

Carried.

9.3. GIS Data Sharing Agreement

Resolution No. 17-02-29

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-10 being a by-law to enter into a GIS Data Sharing Agreement with Story Environmental Inc. and Agnico Eagle Mines Ltd. for Emergency Planning and Response Affairs be read a first and second time.

Carried.

Resolution No. 17-02-30

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-10 be read a third and final time and be passed and enacted.

Carried.

9.4. CBO Appointment

Resolution No. 17-02-31

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-11 being a by-law to appoint a Chief Building Official be read a first and second time.

Carried.

Resolution No. 17-02-32

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-11 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1. Pebble Beach Aggregate – Application for Aggregate Permit, Firstbrook Township – Signage. Council commented that Moose Lake Road is not a maintained road. They expressed concerns about the roads maintenance with increased use and asked who is responsible. The CAO will contact the representative for Pebble Beach Aggregate.

11. New Business

11.1 Conferences:

11.1.1 AMCTO – 79th Annual Conference

11.1.2 FONOM/ MMA Northeastern Municipal Conference – Lois

11.1.3 OGRA 2017 Conference Announcement

Regular Meeting Minutes February 21, 2017

4

11.2 Motions:

11.2.1 City of Hamilton – Develop legislation to establish updated guidelines for Ward Boundary Reviews and Creation of an Independent Body to Conduct Reviews – Not approved

11.2.2 Northeastern Ontario Public Works Association (NEOPWO) – 2017 Membership

Resolution No. 17-02-33

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the Northeastern Ontario Public Works Association (NEOPWO) 2017 membership for $100.00.

Carried.

11.2.3 Township of Armstrong – Funding for Internet Connectivity for Public Libraries

Resolution No. 17-02-34

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman supports the Township of Armstrong’s resolution No. 2017-052 requesting the Ministry of Tourism, Culture and Sport, and the Southern Ontario Library Service to maintain funding for Internet Connectivity; and

Further that this resolution of support be circulated to the Ministry of Tourism, Culture and Sport; the Southern Ontario Library Service; MP Charlie Angus; MPP John Vanthof; the Premier of Ontario Kathleen Wynne, and the Township of Armstrong.

Carried.

11.2.4 Temiskaming Printing – Business Directory & Visitors Guide – Tabled

11.3 Participate: Temagami Management Unit 2019-2029 Forest Management Plan. Council requested the CAO to locate a more detailed map, as well as to post the notice on the bulletin board.

11.4 Public Notice Requesting Input to a Screening Process – Aggregate Pit Proposed in the Ministry of Natural Resources & Forestry North Bay District – Road access. Council was provided with the information and outlined the Township believes North Eastern Ontario which includes the Temiskaming district become part of those covered under Aggregates Resources and Mining Modernization Act.

11.5 Request to extend Development Agreement

Resolution No. 17-02-35

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Whereas Council for the Township of Coleman passed By-law No. 2015-11 being a by-law to authorize the sale of land to Russell Johnston and Lorraine Johnston; and

Whereas the Development Agreement stated that the Purchaser develop the Lands and to construct thereon a residential building of at least 1,000 square feet upon completion so that such development and construction shall be at least ninety percent completed on or before June 19, 2017; and

Whereas the Purchaser submitted a letter to Council requesting an extension; Regular Meeting Minutes February 21, 2017

5

Be it resolved that Council for the Township of Coleman approves the extension request to June 19, 2019.

Carried.

11.6 Support for Crown Land Purchase – The CAO was speaking with Mr. Shane Hartzke regarding his application to purchase Crown Land. In his conversation with the Ministry of Natural Resources and Forestry (MNRF), the Municipality should be requested to initiate an initial scoping meeting to demonstrate support for the promotion of economic development, and then to submit the necessary paperwork. Council supports Mr. Hartzke’s efforts; however, due to the time commitment and involvement required by the municipal planner, Council directed the CAO to obtain a quote from the planner, as this would be cost recoverable by the purchaser.

12. Committee Reports

12.1. Public Works, Dan Cleroux – No update

12.2. Finance, Cathy Marcella – The Finance Committee is waiting on quotations for Bass Lake prior to scheduling the next Budget Meeting.

12.3. Government Liaison, Dan Cleroux – No update

12.4. Tourism & Recreation, Lois Perry – As requested, the CAO contacted CIBC to discuss potential funding avenues for the necessary work at Bass Lake, and a loan schedule will be received for the next council meeting. The Timiskaming Health Unit was contacted to discuss septic requirements for Bass Lake, and Story Environmental was contacted for a quotation for the parks UV filtration system for budgeting purposes. No update has been received on the engineered drawings for the gazebo. The CAO will prepare the advertisements for the Bass Lake Operator and summer students; Council approved the Operator as a contract position.

13. Correspondence

13.1 FONOM Winter Newsletter 2017

13.2 FONOM – Attends Rural Ontario Municipal Association Conference

13.3 Moose Call – February 2017

13.4 Ontario Power Generation – From Coal to Clean

13.5 The Voice – Volume 14, No. 04

Resolution No. 17-02-36

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that correspondence items 13.1 to 13.5 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-02-37

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is: Regular Meeting Minutes February 21, 2017

6

(c) A proposed or pending acquisition or disposition of land by the municipality or local board Be it resolved that Council agrees to convene in closed session at 8:20 p.m. to discuss the following matters:

1. Request to Purchase Municipal Property

Carried.

Resolution No. 17-02-38

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that Council agrees reconvene in open session at 8:40 p.m. with a report.

Carried.

Council directed the CAO to review and obtain additional information for zoning purposes.

16. Confirmatory By-law

None

17. Adjournment

Resolution No. 17-02-39

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 8:45 p.m.

Carried. Regular Meeting Minutes February 21, 2017

General Accounts CAO

Mayor

February 2, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, February 6th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:01 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Brian Bigelow, Public Works Foreman

Members of the Public Present:

2

3. Adoption of the Agenda

Resolution No. 17-02-01

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the regular meeting of February 6, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Lois Perry declared a conflict of interest with matters related to Motions, under Section 11.2.7 – The Voice – Salute to Volunteer Firefighters Advertisement.

5. Adoption of the Minutes

Resolution No. 17-02-02

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – January 23, 2017

Carried.

6. Accounts

Resolution No. 17-02-03

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $57,327.58 be passed and paid.

Carried.

Resolution No. 17-02-04

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that payroll accounts in the amount of $20,789.07 for the month of January 2017 be passed and paid.

Carried. Regular Meeting Minutes February 6, 2017

2

7. Petitions and Delegations

7.1 Mr. Larry Leaper – Water Project, Pumphouse Road. Mr. Leaper provided Council with a letter outlining his concerns and questions related to the project on Pumphouse Road. Mr. Victor Legault from OCWA explained the purpose and the type of work that will be occurring for the installation of a line to monitor chlorine residuals and flow from the water treatment plant, due to O. Reg. 170. The project may cause some access restrictions to Mr. Leaper’s driveway; however, Pedersen Construction and the Township of Coleman will work with the homeowner to ensure uninterrupted access to the home and vehicle. Mr. Leaper was satisfied with the response.

7.2 Michelle Anderson, CCL Economic Development Officer – Update – Michelle Anderson was unable to attend the Council meeting; however, provided an update regarding the Connect to Innovate application. The grant is a maximum of 75 percent funding depending on which stream is pursued. Parolink has estimated the costs based on time frame (two to four years), which would require the applicant municipalities or the ISP partner to contribute the balance. Unfortunately, there is no top-up funding for this project and requested if Council would be able to finance part of this project. Council tabled for discussion at an upcoming meeting.

8. Staff Reports

1. Works Department: No Update

2. Fire Department: Don Laitinen, Fire Chief, recommended the appointment of a new Firefighter, Mr. Kyle Ridley; Council approved the request. The President of Coleman Ladies Auxiliary, Sherry Ridley requested the donation of the Community Hall on March 18, 2017 for a bazaar/ craft sale, with proceeds from table rentals donated to the Coleman Fire Department. The Fire Chief investigated which surrounding municipalities offer ice water rescue services, as well as discussed the associated training and equipment requirements for implementing a program. Following a review, it was determined that the Coleman Fire Department will not offer ice water rescue services, and directed the CAO and Fire Chief to include in the Standard Operating Guidelines (SOGs). The Fire Department is also completing a review and update of all SOGs; once complete will be presented to Council. Lastly, the Fire Chief met with the MOECC regarding emergency preparedness and response for the Refinery.

Resolution No. 17-02-05

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella Be it resolved that Council for the Township of Coleman hereby appoints Kyle Ridley as a Volunteer Firefighter to the Coleman Fire Department.

Carried.

Resolution No. 17-02-06

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry Be it resolved that Council for the Township of Coleman approves the donation of the Coleman Community Hall to Sherry Ridley, President of the Coleman Ladies Auxiliary, on March 18, 2017 for a vendors day, with proceeds donated to the Coleman Fire Department.

Carried.

3. Administration: Logan Belanger, CAO, updated that DTSSAB will be approving the 2017 budget on February 15, 2017. An email was circulated regarding the retirement of Mr. John Thib, Vice President, Ontario Northland Railway and Mayor Cleroux send a congratulatory message. In response to a request to opt-out of ‘curbside’ waste collection, the CAO inquired if Council would approve a program to permit interested residents to deposit waste at the landfill

Regular Meeting Minutes February 6, 2017

3

site during normal hours at no fee (up to the maximum weekly bag limit). The CAO was directed to develop the proposed program and to present back to Council.

4. Animal Service Provider – No update.

Resolution No. 17-02-07

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

None

10. Business Arising from the Minutes

10.1. Ontario Clean Water Agency –Services Agreement

Resolution No. 17-02-08

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman directs the CAO to prepare the necessary by-law to enter into a service agreement with the Ontario Clean Water Agency for a five (5) year term at an annual cost of $13,700.00.

Carried.

10.2. Earlton-Timiskaming Regional Airport – Establishment of an Airport Authority – Council was provided with the updated documents and were advised of a tentative meeting scheduled on February 16th, 2017 at the Earlton Arena. Councillor Laffrenier will be in attendance.

10.3. Highway 11B Highway Rehabilitation Project – Gillies Lake Culvert Replacement – Council reviewed correspondence received from Mr. Gordan Rennie regarding the berm constructed in Gillies Lake. Council directed the CAO to send a thank you letter outlining that the Township appreciates the assistance of the MTO and recommends reviewing water levels after the spring runoff.

11. New Business

11.1. Conferences:

11.1.1. Ministry of the Environment & Climate Change – Risk Management Official/ Risk Management Inspector Training Course

11.1.2. OGRA – Training the Comes to You

11.2. Motions:

11.2.1. Municipal Property Assessment Corporation: Re. – Request for Consideration Minutes of Settlement 2016 – Assessment Roll No.001-35125

Resolution No. 17-02-09

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry Regular Meeting Minutes February 6, 2017

4

Be it resolved that the Council for the Township of Coleman hereby accepts the Request for Reconsideration Minutes of Settlement, from the Municipal Property Assessment Corporation for the following property and taxation years:

Roll No.: 5401 000 001 35125 0000 Taxation Year

Property Classification

Assessment Reduction

Amount of Tax Adjustment

2016

No Change – (RT)

$55,000

$601.15

2015

No Change – (RT)

$49,184

$541.03

2014

No Change – (RT)

$45,369

$483.20

Total

$1,625.38

11.2.2. Northeastern Ontario Public Works Organization – 2017 Membership – Tabled

11.2.3. City of Owen Sound – Gas Tax Funding Formula – Tabled

11.2.4. Spread the Word to End the Word

Resolution No. 17-02-10

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman declares Wednesday, March 1, 2017 as Spread the Word to End the Word Day within the Township of Coleman.

Carried.

11.2.5. TMA – Bear License’s

Resolution No. 17-02-11

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas The Ministry of Natural Resources and Forestry (MNRF) extended the spring bear hunt pilot for 2017; and

Whereas there is inequity in the allocation of non-resident bear licence validation forms; and

Whereas the science used in the calculation of black bear population density is inaccurate and outdated; and

Whereas the Northeastern Ontario Bear Management Association has asked to assist the MNRF with gathering new scientific data;

Now therefore be it resolved that the Council for The Corporation for the Township of Coleman supports the Temiskaming Municipal Association (TMA) request to the Ministry of Natural Resources and Forestry to recognize and begin discussion with the Northeastern Ontario Bear Management Association for the fair and equitable distribution of non-resident bear licence validation forms for 2017 and beyond; and

That this resolution be circulated to the Honorable Kathleen Wynne Premier of Ontario, the Honorable Kathryn McGarry Ministry of Natural Resources, and all (TMA) member municipalities as well as the Federation or Northern Ontario Municipalities (FONOM).

Carried.

11.2.6. Township of Montague – Funding for Internet Connectivity in Libraries – Not Approved

11.2.7. The Voice – Salute to Volunteer Firefighters

Resolution No. 17-02-09

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry Regular Meeting Minutes February 6, 2017

5

Be it resolved that Council for the Township of Coleman approved an advertisement as a Salute to Volunteer Firefighters in the Voice for $49.00, plus HST.

Carried.

11.3. Cobalt Coleman Catholic Cemetery Board – Donation Request – Council reviewed the letter and directed the CAO to include with the 2017 budget.

11.4. Cobalt Coleman Latchford and Area Food Bank – Council reviewed the letter and directed the CAO to include with the 2017 budget.

11.5. Pebble Beach Aggregate – Application for Aggregate Permit, Firstbrook Township – Council discussed the documents and reviewed the maps. The CAO was directed to inquire which roads will be used to access the pit, as concerns were expressed regarding the impact on the road infrastructure.

12. Committee Reports

12.1. Public Works, Dan Cleroux – No update

12.2. Finance, Cathy Marcella – The Finance Committee is waiting on quotations for Bass Lake prior to scheduling a Budget Meeting.

12.3. Government Liaison, Dan Cleroux – No update

12.4. Tourism & Recreation, Lois Perry – The next Bass Lake Committee meeting has been scheduled on February 15th, 2017. Councillor Lois Perry obtained quotes for replacement cabins at Bass Lake for a 10 x 12, post and beam design with tin roof. Council approved the purchase of one cabin. Council discussed other infrastructure requirements, such as septic and electrical, and directed the CAO to investigate financing options.

Resolution No. 17-02-13

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman approves the purchase of one cabin in the amount of $5,400, plus HST from South Wabi Sawmill.

Carried.

13. Correspondence

13.1. CPAA – Postal Banking

13.2. Earlton-Timiskaming Regional Airport MSB Minutes – December 15, 2016 Northern Ontario Business – February 2017

13.3. FONOM – Renewal of Rural Economic Development Program

13.4. Ministry of Finance – Vacant Unit Rebate and Vacant/ Excess Land Subclasses

13.5. Ministry of Agricultural, Food, and Rural Affairs – Rural Economic Development Program

13.6. Municipality if Central Huron – Industrial Turbines

13.7. Municipal World – February 2017

13.8. ONReady – Connecting with Ontario’s Emergency Management Community, Issue 2, January 2017

13.9. Patrick Brown, MPP – Natural Gas Infrastructure

13.10. Timiskaming Health Unit Board of Health – Minutes December 7, 2016

13.11. Timiskaming Report to the Board of Health – Q4 Report January – December 2016

13.12. Transport Canada – Transportation of Dangerous Goods: You are not Alone, Safety Awareness Kit

Resolution No. 17-02-14 Regular Meeting Minutes February 6, 2017

6

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.12 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-02-15

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 8:45 p.m. to discuss the following matters:

1. Sharp Lake Park

Carried.

Resolution No. 17-02-16

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 8:50 p.m. without a report.

Carried.

16. Confirmatory By-law

Resolution No. 17-02-17

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-07 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-02-18

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-07 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-02-19

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:55 p.m.

Carried. Regular Meeting Minutes February 6, 2017

General Accounts CAO

Mayor

January 23, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, January 23rd, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:02 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

2

3. Adoption of the Agenda

Resolution No. 17-01-33

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of January 23, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-01-34

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – January 9, 2017

2. Special Meeting – January 16, 2017

Carried.

6. Accounts

Resolution No. 17-01-35

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $42,985.98 be passed and paid.

Carried.

7. Petitions and Delegations

7.1. Michelle Anderson, CCL Economic Development Office – Update. A spreadsheet summarizing grants available for municipalities was reviewed by Council, to discuss potential projects for the funding opportunities. Michelle provided an update on a meeting with Parolink regarding the Connect to Innovate grant which is due March 13, 2017.

Regular Meeting Minutes January 23, 2017

2

7.2. Consent Application No B7-16 and B8/16 (Dennis Kelly) – Public Hearing.

Mr. Marcel Meunier and Mrs. Gertrude Meunier were in attendance and inquired if there would be any impact on neighbouring properties. The CAO described that the applicant is seeking consent to correct title on two adjacent parcels which are under the same ownership, but were separate lots in the past. The application is considered technical in nature as the lots had previously been described as two separate lots, and the result will be the technical separation of the two lots. The lands are subject to reciprocal applications, such that each piece of land will be severed individually from the other, and two separate decisions will be rendered to create two separate titles.

Resolution No. 17-01-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman approve consent (severance) application B7/16 (Dennis Kelly), per the attachment:

1. Conditions of planner (outlined in Notice of Decision)

Carried.

Resolution No. 17-01-37

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the Council for the Township of Coleman approve consent (severance) application B8/16 (Dennis Kelly), per the attachment:

1. Conditions of planner (outlined in Notice of Decision)

Carried.

8. Staff Reports

1. Works Department:

Resolution No. 17-01-38

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman approves a volunteer to shovel fire hydrants throughout the 2017 winter season; providing the volunteer supplies PPE as required by the Public Works Department.

Carried.

2. Fire Department:

Resolution No. 17-01-39

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote Be it resolved that Council for the Township of Coleman approves four volunteer fire fighters to attend the Northeastern Fire Education Conference and Trade Show from March 31 to April 2, 2017, for $1,288.20.

Carried.

3. Administration:

Logan Belanger, CAO presented a quotation from Northern Tel for an updated telephone system; Council requested that the quote be deferred. Council requested materials be ordered to celebrate National Flag Day. The CAO distributed a road maintenance schedule prepared by Miller Paving; Council requested supporting quotations for the proposed work. Council reviewed the draft agreement for sharing GIS data between the Township, Agnico Eagle and Story Environmental Regular Meeting Minutes January 23, 2017

3

for emergency planning and response purposes and directed the CAO to prepare the necessary by-law for the next regular Council meeting. The CAO recommended creating an education campaign to assist with gaining compliance for the collection of garbage, such as bag limits, covered containers, not exceeding weight or size restrictions, etc. Lastly, Council reviewed the Financial Indicator Report prepared and distributed by MMAH.

4. Animal Service Provider – No update.

Resolution No. 17-01-40

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1 NEOnet Inc. Sub-License Agreement

Resolution No. 17-01-41

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-06 being a By-Law to enter into a sub-license agreement with the North Eastern Ontario Communication Network (NEOnet) Inc. to have use of the Licensed Products (defined in Schedule B of the aforementioned agreement) read a first and second time.

Carried.

Resolution No. 17-01-42

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-06 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1. Bass Lake Park – Planning – Council discussed infrastructure projects required for Bass Lake Park, and Council requested quotations for electrical upgrades and cabins.

11. New Business

11.1. Conferences:

11.1.1. Ontario Good Roads Association – 2017 OGRA Conference Announcement

11.1.2. Ontario Nature – Natural Heritage Systems Planning Workshops

11.1.3. Parks and Recreation Ontario – 2017 Educational Forum and Trade Show

11.2 Motions:

11.2.1 Municipality of Bluewater – Bill 7 Amendments to Residential Tenancies Act, 2006 – Not approved

11.2.2 Town of Bancroft – Municipal Lotteries – Not approved

11.2.3 Town of Fort Frances – Inequity in Property Taxation on Railway Right-of-Way’s Collected by Ontario Municipalities – Not approved

Regular Meeting Minutes January 23, 2017

4

11.2.4 TSACC 2017 Membership

Resolution No. 17-01-43

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman authorizes the CAO to purchase the Temiskaming Shores & Area Chamber of Commerce 2017 membership, for $155.00, plus HST.

Carried.

11.2.5 Municipal Property Assessment Corporation: Re. – Request for Consideration Minutes of Settlement 2016 – Assessment Roll No.001-35900

Resolution No. 17-01-44

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the Council for the Township of Coleman hereby accepts the Request for Reconsideration Minutes of Settlement, from the Municipal Property Assessment Corporation for the following property and taxation year:

Roll No.: 5401 000 001 35900 0000 Taxation Year

Property Classification

Assessment Reduction

Amount of Tax Adjustment

2016

No Change – (RT)

$89,000

$972.77

11.2.6 Ontario Municipal Management Institute – 2017 Corporate Membership – Not Approved

1.13. Ontario Clean Water Agency – Draft Services Agreement – Council received the draft agreement for review and discussed the content of the agreement. Council requested that the agreement be tabled for further review and discussion at the next regular Council meeting.

1.14. Ontario Clean Water Agency – Request to trench on Municipal Roadway – The CAO reviewed correspondence regarding the Town of Cobalt’s Primary Disinfection Construction project, which extends onto Coleman property. OCWA requested permission to dig in the existing water main trench to minimize project costs.

Resolution No. 17-01-46

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman gives permission to the Corporation of the Town of Cobalt to dig in the existing water trench located on Pumphouse Road from the Water Treatment Plant to the West Cobalt Flow Meter, in an effort to minimize additions costs for blasting, etc., and to restore to a preconstruction state.

Carried.

12. Committee Reports

12.1. Public Works, Dan Cleroux – No update

12.2. Finance, Cathy Marcella – No update

12.3. Government Liaison, Dan Cleroux – No update

12.4. Tourism & Recreation, Lois Perry – No update

Regular Meeting Minutes January 23, 2017

5

13. Correspondence

13.1. AMO – 2017 Pre-Budget Submission: What’s Next Ontario?

13.2. Anthony Rota, MP Nipissing-Timiskaming – Connect to Innovate

13.3. Earlton-Timiskaming Regional Airport MSB Minutes, November 17, 2016

13.4. Employment and Social Development Canada – Recognition to someone doing important work in your community

13.5. FONOM – Travels to North Bay for Board Director’s Meeting

13.6. Ministry of Citizenship and Immigration – Ontario’s Volunteer Recognition Programs 2017

13.7. Ministry of Transportation – Acknowledgement of Council Resolution

13.8. Ontario Provincial Police – ROMA Conference

13.9. Premier of Ontario – Acknowledgement of Council Resolution

13.10. Union Gas – Review of Franchise of Agreement regarding easements

13.11. The Voice – January 20 – February 2, 2017

Resolution No. 17-01-45

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.11 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-01-47

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 9:45 p.m. to discuss the following matters:

1. Property Matter – Chitaroni

2. Request to Purchase Municipal Property

3. Sharp Lake Park

Carried.

Resolution No. 17-01-48

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 9:55 p.m. without a report.

Carried.

16. Confirmatory By-law

None Regular Meeting Minutes January 23, 2017

6

17. Adjournment

Resolution No. 17-01-49

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 9:50 p.m.

Carried. Regular Meeting Minutes January 23, 2017

General Accounts CAO

Mayor

January 16, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, January 16th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:01 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

3. Adoption of the Agenda

Resolution No. 17-01-31

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the regular meeting of January 16, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. New Business

5.1. Bass Lake Park – Planning

Mayor and Council discussed the future planning and projects for Bass Lake Beach and Campground this coming season, as well as potential projects in future years. Some of the discussion topics included completion of the gazebo construction; upgrades to infrastructure such as holding tanks and electrical services; replacement of cabins; upgrades to concession stand; revenue generation ideas with the lodge to help finance bass lake projects; upgrades to washroom facilities and relocation of beach lot trailers to create additional space for family orientated activities. Priorities for 2017 season included investigating funding/ financing opportunities for Bass Lake; removal/replacement of cabins and gazebo construction.

The CAO commented that the Timiskaming Health Unit may recommend a UV system for the water distribution system and will looks into quotes for budgeting purposes.

6. Adjournment

Resolution No. 17-01-32

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 7:45 p.m.

Carried. CAO

Mayor

January 9, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, January 9th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:03 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

3. Adoption of the Agenda

Resolution No. 17-01-01

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the agenda for the regular meeting of January 9, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-01-02

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – December 12, 2016

2. Special Meeting – December 19, 2016

Carried.

6. Accounts

Resolution No. 17-01-03

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $51,301.48 be passed and paid.

Carried.

Resolution No. 17-01-04

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that payroll accounts in the amount of $18,724.22 for the month of December be passed and paid.

Carried.

7. Staff Reports

1. Works Department – No update.

Regular Meeting Minutes January 9, 2017

2

2. Fire Department –– There will be a Mutual Aid meeting in Earlton this Wednesday, and the Fire Chief will be inquiring about procedures for ice water rescue from other local fire departments, as well as at the Fire Chiefs meeting scheduled on January 20, 2017. The Fire Chief will be providing quotations for bunker gear with the submission of the 2017 Fire Department budget.

3. Administration – Logan Belanger, CAO provided an update on a meeting with the Ontario Clean Water Agency (OCWA) regarding water testing, ORO and DWQMS services. OCWA will prepare an agreement for review at an upcoming Council meeting. A thank you letter from the Cobalt Golden Age Club was received and read, as well as an invitation to the 1977 Cobalt Fire Anniversary planning committee. Lastly, following the annual emergency preparedness exercise, it was discussed sharing GIS data between the Township, Agnico Eagle and Story Environmental for emergency planning and response purposes. Council is in favour of the proposal and a draft agreement was distributed for review and discussion at an upcoming Council meeting.

4. Animal Service Provider – No update.

Resolution No. 17-01-05

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

8. Delegations

None

9. By-laws

9.1 Borrowing

Resolution No. 17-01-06

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-01 being a By-Law to authorize the borrowing of money to meet current expenditures of the Council of the Township of Coleman be read a first and second time.

Carried.

Resolution No. 17-01-07

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-01 be read a third and final time and be passed and enacted.

Carried.

9.2 Establishing Tax Ratios

Resolution No. 17-01-08

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-02 being a By-Law for establishing tax ratios for 2017 be read a first and second time.

Carried.

Resolution No. 17-01-09

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier Regular Meeting Minutes January 9, 2017

3

Be it resolved that By-Law No. 17-02 be read a third and final time and be passed and enacted.

Carried.

9.3 Provide for an Interim Tax Levy

Resolution No. 17-01-10

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-03 being a By-Law to provide for an interim tax levy be read a first and second time.

Carried.

Resolution No. 17-01-11

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-03 be read a third and final time and be passed and enacted.

Carried.

9.4 Repeal By-law No. 93-1

Resolution No. 17-01-12

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-04 being a By-Law to repeal By-law No. 93-1 (to authorize the appointment of a Clerk-Treasurer be read a first and second time.

Carried.

Resolution No. 17-01-13

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-04 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

None

11. New Business

11.1. Conferences:

11.1.1. AMCTO Municipal Leaders Forum

11.1.2. AMO Municipal Forum on Bill 151

11.1.3. FONOM/ MMA 2017 Conference

11.1.4. Ontario Heritage Trust – Doors Open Ontario 2017

11.2. Motions:

11.2.1. AMCTO 2017 Membership Renewal

Resolution No. 17-01-14

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the AMCTO 2017 membership for $382.00, plus HST.

Carried.

11.2.2. AMO 2017 Membership Renewal

Resolution No. 17-01-15 Regular Meeting Minutes January 9, 2017

4

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the AMO 2017 membership for $695.20, plus HST.

Carried.

11.2.3. FCM – 2017 Membership Renewal

Resolution No. 17-01-16

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the FCM 2017 membership for $186.80, plus HST.

Carried.

11.2.4. FONOM 2017 Membership Renewal

Resolution No. 17-01-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the FONOM 2017 membership for $168.00.

Carried.

11.2.5. MFOA – 2017 Membership Renewal

Resolution No. 17-01-18

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the MFOA 2017 membership for $250.00, plus HST.

Carried.

11.2.6. Municipal World Inc. 2017 Renewal

Resolution No. 17-01-19

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the Municipal World Inc. 2017 subscription for $55.00, plus HST.

Carried.

11.2.7. Temiskaming Municipal Association – 2017 Membership Renewal

Resolution No. 17-01-20

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the Temiskaming Municipal Association (TMA) 2017 membership for $150.00.

Carried.

11.2.8. AMO: Federal Infrastructure Phase 2 Incrementality

Resolution No. 17-01-21

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas municipal government’s infrastructure is critical to our collective economic health; and Regular Meeting Minutes January 9, 2017

5

Whereas stable, predictable and formula-based infrastructure funding allows municipal governments to plan and schedule investments in infrastructure; and

Whereas Ontario municipal governments have asset management plans which set out a municipalities longer term capital plan which reflects the infrastructure priorities of these asset management plans; and

Whereas a federal incrementality rule interferes with municipal long-term infrastructure priorities and diminishes the value of municipal asset planning and management;

Now therefore be it resolved that the Council for the Township of Coleman calls on the federal government to provide long-term, predicable and formula based funding in its Phase 2 programs for municipal governments; and

Be it also resolved that the Corporation of the Township of Coleman calls on the federal government to change incremental requirements in Phase 2 to recognize in Ontario that a municipal government asset management plan meets a municipal incremental infrastructure requirement.

Carried.

11.2.9. Town of Latchford – Internet Service

Resolution No. 17-01-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas the Council for the Town of Latchford discussed declining internet services at their meeting of Council on December 15, 2016; and

Whereas Council for the Corporation of the Town of Latchford and for the Corporation of the Township of Coleman have become aware of an unacceptable decline in the level of internet service to the residents of our communities from our dedicated provider, Ontera; and

Be it resolved that Council for The Corporation of the Township of Coleman supports the Town of Latchford’s resolution (attached) requesting that NEOnet improve the level of internet service to improve the present level of service and ensure that additional customers can be added to the existing service until a suitable replacement provider has begun this essential service for this area; and Further that a copy of this resolution be forwarded to the Town of Latchford.

Carried.

11.2.10. Town of Latchford – Hydro One Bills

Resolution No. 17-01-23

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that Council for The Corporation of the Township of Coleman supports the Town of Latchford’s resolution (attached) requesting that the Government of Ontario, through its Minister of Energy, the Honourable Glen Thibeault, exempt all municipalities in the Province of Ontario from the identified five additional charges on their environmental service facilities, community recreation and medical facilities, municipal offices and service buildings, fire department facilities and street lighting; and

Further that a copy of this resolution be forwarded to the Temiskaming Municipal Association, the Temiskaming Mayors Action Group, FONOM and the Town of Latchford.

Carried.

11.2.11. Township of Hornepayne – Municipal Fire Services

Resolution No. 17-01-24

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that Council for The Corporation of the Township of Coleman supports the Town of Latchford’s resolution (attached) requesting that the Government of Ontario, through its Minister of Energy, the Honourable Glen Thibeault, exempt all municipalities in the Province of Ontario from the identified five additional charges on their environmental service facilities, community recreation and medical facilities, municipal offices and service buildings, fire department facilities and street lighting; and

Further that a copy of this resolution be forwarded to the Temiskaming Municipal Association, the Temiskaming Mayors Action Group, FONOM and the Town of Latchford. Regular Meeting Minutes January 9, 2017

6

Carried.

11.2.12. Town of Richmond Hill – Support for Postal Banking – Not Approved

11.3. Earlton-Timiskaming Regional Airport – Establishment of an Airport Authority – Council received the correspondence related to the creation of the Airport Authority and tabled a decision until the next regular Council meeting.

12. Committee Reports

12.1. Public Works, Dan Cleroux – No update

12.2. Finance, Cathy Marcella – December financials were prepared and distributed to Council. The public works budget was received and the Fire Department budget is anticipated next week.

12.3. Government Liaison, Dan Cleroux – No update

12.4. Tourism & Recreation, Lois Perry – Council discussed scheduling a special meeting to discuss planning initiatives for Bass Lake Park; the Special Council meeting will be held on Monday, January 16, 2016 at 6:00 p.m.

13. Correspondence

13.1 FCM – This is Our Moment

13.2 MOECC – Minister’s Annual Report on Drinking Water 2016

13.3 MOECC – Updates to Ontario’s Drinking Water Regulations

13.4 Ministry of Finance – OMPR Municipal Allocations

13.5 MPAC – 2016 Assessment Update Municipal Summary Report

13.6 Northern Ontario Business – January 2017

13.7 Northern Ontario School of Medicine – Health Sciences Library

13.8 OMERS – Winter 2016/2017

13.9 Stewardship Ontario – Industry Funding for Municipal Blue Box Recycling

13.10 VEDTEK Solutions – Large Format Printing/ Scanning Requirements

13.11 The Voice – Volume 13, No. 26

13.12 The Voice – Volume 14, No. 01

13.13 The Working Forest, Winter 2016

Resolution No. 17-01-25

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 13.1 to 11.13 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-01-26

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board.

Be it resolved that Council agrees to convene in closed session at 8:10 p.m. to discuss the following matters:

1. Tax Arrears Procedure

Regular Meeting Minutes January 9, 2017

7

2. Portage Bay Road A

Carried.

Resolution No. 17-01-27

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council agrees reconvene in open session at 8:33 p.m. without a report.

Carried.

16. Confirmatory By-law

Resolution No. 17-01-28

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-05 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-01-29

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-05 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-01-30

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that this meeting do now adjourn at 8:36 p.m.

Carried. Regular Meeting Minutes January 9, 2017

General Accounts CAO

Mayor

December 19, 2016

Minutes of the Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman

Township, on Monday, December 19th, 2016, at 6:30 p.m.

Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:35 p.m.

Roll Call

1.      Adoption of the Agenda

Resolution No. 16-12-25

Moved By:  Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the special meeting of December 19, 2016, be approved as presented.

Carried.

2.      Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

3.     By-law

3.1.  Emergency Management Plan and Emergency Response Plan

Resolution No. 16-12-26

Moved By: Councillor Lois Perry Seconded By:  Councillor Cathy Marcella

Be it resolved that By-law No. 16-37 being a By-Law to accept an Emergency Response Plan and an Emergency Management Program for the protection of public safety, health, environment, critical infrastructure and property, and to promote economic stability and a disaster-resilient community be read a first and second time.

Carried.

Resolution No. 16-12-27

Moved By: Councillor Ken Laffrenier Seconded By:  Councillor Cathy Marcella

Be it resolved that By-law No. 16-37 be read a third and final time and be passed and enacted.

Carried.

4.      New Business

4.1.  Water Service Agreement between the Town of Cobalt and the Township of Cobalt

Special Meeting Minutes

December 19, 2016

2

Resolution No. 16-12-28

Moved By: Councillor Cathy Marcella Seconded By:  Councillor Ken Laffrenier

Whereas the Corporation of the Town of Cobalt has entered into an agreement with the Township of Coleman for the provision of water services to certain households within their community; and

Whereas the agreement is due to expire on December 31st, 2016; and

Whereas representatives (Mayor and CAO) of the Township of Coleman and The Town of Cobalt met to discuss the agreement renewal; and

Whereas the representatives would like to recommend an extension to the term, outlined in Section 3.1 of the Agreement, for a period of up to one year;

Now therefore it be resolved that the Corporation of the Township of Coleman authorize staff to meet with staff of the Town of Cobalt to draft amendments to the current agreement and present the amending by-law to our respective Councils for approval.

Carried.

5.      Correspondence

    1. AMO – 2017-18 Strategic Plan Objectives
    2. MOECC – Notice of Release of the Chief Drinking Water Inspector’s Annual Report 2015-2016
    3. MPAC – 2017 Budget and Municipal Levy
    4. OPP – Rural Ontario Municipal Association (ROMA) Conference
    5. OPG – Background Information on Pickering Nuclear Power Station
    6. Sylvia Jones, MPP – December 2016 Newsletter
    7. T1SignsCommemorate Canada’s 150th Celebration
    8. THU  –  Media  Release,  Timiskaming  Health  Unit  Budget  Approval/MOH/CEO Recruitment
    9. THU – Board of Health Minutes, November 2, 2016
    10. THU – Putting Food on the Table: Stories about Food Insecurity in Timiskaming 2016
    11. THU – The Cost of Eating Well in Temiskaming 2016
    12. Union GasSelling Municipal Road Allowances and impact on Natural Gas Pipelines

Resolution No. 16-12-29

Moved By: Councillor Lois Perry Seconded By:  Councillor Cathy Marcella

Be it resolved that correspondence items 5.1 to 5.12 be noted, filed and recorded in the minutes of this meeting.

Carried.

6.      Adjournment

Resolution No. 16-12-30

Moved By: Councillor Lois Perry Seconded By: Councillor Lois Perry

Be it resolved that this meeting do now adjourn at 7:25 p.m.

Carried.

CAO                                                                                        Mayor