All posts by colemanadmin

December 12, 2016

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman

Township, on Monday, December 12th, 2016, at 6:00 p.m.

Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:03 p.m.

Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, and Cathy Marcella

Also Present:

Logan Belanger, CAO Don Laitinen, Fire Chief

Regrets:

Councillor Lois Perry

Brian Bigelow, Public Works Foreman

Members of the Public Present:

Kathryn Pirie, Kemp Pirie Crombeen

1.      Adoption of the Agenda

Mayor Cleroux requested the addition of two motions: item 9.2.10 – Passenger Rail Service, and item

9.2.11 – Electricity Prices, as well as the addition of Portage Bay Road A under item 13 – Closed Session.

Resolution No. 16-12-01

Moved By:  Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the regular meeting of December 12, 2016, be approved as amended.

Carried.

  1. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

  1. Adoption of the Minutes

Resolution No. 16-12-02

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1.   Regular Meeting – November 28, 2016

4.      Accounts

Carried.

Resolution No. 16-12-03

Moved By:  Councillor Cathy Marcella Seconded By: Councillor Sue Cote

Be it resolved that the general accounts in the amount of $54,416.66 be passed and paid.

Resolution No. 16-12-04

Moved By:  Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Carried.

Be it resolved that payroll accounts in the amount of $15,037.11 for the month of November be passed and paid.

Carried.

Regular Meeting Minutes

December 12, 2016

5.    Staff Reports

  1. Works Department – No update.
  1. Fire Department –– The Fire Department received two calls due to burning brush, and one call for an animal rescue. Council discussed the Fire Department investigating a year-round permit process, and discussed investigating the service options available for water rescue. The Fire Chief inquired if the Department could purchase a satellite phone/ subscription service for emergency purposes; Council directed the Fire Chief to look into rates.
  1. AdministrationLogan Belanger, CAO discussed the replacement of bunker gear and replacement timelines with Council. Council directed staff to create list of fire department equipment, and to create a maintenance log for the equipment in conjunction with a volunteer from the Department. The Emergency Plan will require review by the Community Control Group and then endorsement of Council; Council agreed to attend a special meeting on Monday, December 19, 2016 at 6:30 p.m. in Council Chambers, to review the plan. Following a meeting with Cobalt to discuss the Water Service Agreement renewal, it was proposed to extend the existing contract for one year, and amend the agreement to reflect the extended term and to reflect Town of Cobalt rate charges. Council is agreeable to the extension, and

will discuss at the December 19th, 2016 special Council meeting.  A Township resident

requested if a petition could be placed at the counter at the municipal office; Council declined the request due to the no solicitation policy. The CAO received a message from the Cobalt Golden Age Club thanking Council for the donation. Lastly, the Finance Committee met on December 5th to begin working in the 2017 budget, and work is progressing well.

  1. Animal Service Provider – No update.

Resolution No. 16-12-07

Moved By:     Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

6.      Delegations

6.1. Michelle Anderson, CCL Economic Development OfficerUpdate. Michelle Anderson updated that Ontera has discontinued new internet accounts for residents in Latchford and Coleman. She contacted company representatives, as well as NEOnet, and was informed that the issue was due to limited space on the wireless infrastructure, and that it was at capacity. Michelle contacted a representative from Bell for further explanation, and they are currently looking into the matter.

For budgeting purposes, Michelle will be listing the 2017 funding opportunities available for council to identify potential projects.

7.      By-laws

7.1. Procedural By-law

Resolution No. 16-12-08

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that By-law No. 16-35 being a by-law to govern the proceedings of council, the conduct of its members and the calling of meetings be read a first and second time.

Carried.

2

Regular Meeting Minutes

December 12, 2016

Resolution No. 16-12-09

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 16-35 be read a third and final time and be passed and enacted.

Carried.

8. Business Arising from the Minutes

8.1. Aggregate Pit Proposed in the Ministry of Natural Resources & Forestry (MNRF) North Bay District – Public Notice Requesting Input to a Screening Process – Council accepted for information    and    had    no    concerns    or    comments    to    submit    to    the    MNRF.

9.   New Business

9.1.      Conferences:

      1. AMCTO 79th Annual Conference
      2. Changing our Destiny: Building a vision for all of our communities
      3. OGRA – 2017 Conference Announcement

9.2.      Motions:

9.2.1.      English Separate School Board Final Installment Resolution No. 16-12-13

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that the CAO be authorized to pay the final 2016 installment of $16,707.57 for the English Separate School Board.

9.2.2.     English Public School Board Final Installment Resolution No. 16-12-12

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Carried

Be it resolved that the CAO be authorized to pay the final 2016 installment of $72,734.93 for the English Public School Board.

9.2.3.      French Separate School Board Final Installment Resolution No. 16-12-10

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Carried

Be it resolved that the CAO be authorized to pay the final 2016 installment of $38,318.83 for the French Separate School Board.

9.2.4.     French Public School Board Final Installment Resolution No. 16-12-11

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Carried.

Be it resolved that the CAO be authorized to pay the final 2016 installment of $6,177.77 for the French Public School Board.

9.2.5.      Canada Summer Jobs 2017 Program – Application Resolution No. 16-12-14

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Carried.

3

Regular Meeting Minutes

December 12, 2016

Be it resolved that Council for the Township of Coleman approves the submission of an application to the Canada Summer Jobs 2017 program, for four (4) summer students.

9.2.6.      Tay Valley TownshipOntario’s Electrical Bills  Resolution No. 16-12-15

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Carried.

Be it resolved that Council for The Corporation of the Township of Coleman supports the Tay Valley Township resolution (attached) requesting the Province to remove charges from consumer’s electrical bills to make it more affordable; and

Further that a copy of this resolution be forward to the Kathleen Wynne, Premier of Ontario; Glenn Thibeault, Minister of Energy; John Vanthof, MPP Timiskaming Cochrane; and Tay Valley Township.

9.2.7.     AMO: Federal Infrastructure Phase 2 Incrementality Tabled

Carried.

9.2.8.      Municipal Property Assessment Corporation: Re.Request for Consideration Minutes of Settlement 2016 – Assessment Roll No.001-20001

Resolution No. 16-12-17

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that the Council for the Township of Coleman hereby accepts the Request for Reconsideration Minutes of Settlement, from the Municipal Property Assessment Corporation for the following property and taxation year:

Roll No.: 5401 000 001 20001 0000

Taxation Year

Property Classification

Assessment Reduction

Amount of Tax Adjustment

2016

No Change – (RT)

$17,600

$192.37

Carried.

9.2.9.      Municipal Property Assessment Corporation: Re.Request for Consideration Minutes of Settlement 2016 – Assessment Roll No.004-00400

Resolution No. 16-12-16

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Taxation Year

Property Classification

Assessment Reduction

Amount of Tax Adjustment

2016

No Change – (RT)

$50,000

$546.50

Carried.

9.2.10.    Passenger Rail Service Resolution No. 16-12-18

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Whereas the Temiskaming Municipal Association discussed passenger rail service on Northern Ontario at their regular meeting on November 24, 2016; and

Whereas passenger rail service in Northern Ontario is an essential infrastructure for economic development of our resource based industries including agriculture, forestry and mining together with tourism and access to health care, and

Whereas access to health care beyond our immediate communities is critical and dependent on bus passenger service is both unreliable during inclement weather with frequent highway 11

4

Regular Meeting Minutes

December 12, 2016

closures delaying vehicular traffic close to 200 times between Muskoka and Hearst during the past three years with an average delay of six and one half hours thereby rendering it an unacceptable option for travel on; and

Whereas this unreliability of transportation not only impacts patients requiring appointments but also medical practitioners travelling to our area to provide needed specialty support or to operate their practices; and

Whereas the Northern and Eastern Ontario Rail Network (NEORN) is endeavouring to bring the issue of rail passenger service for our and other areas to the attention of Queen’s Park and Parliament Hill so as to restore it;

Therefore be it resolved that Council for the Township of Coleman supports the Temiskaming Municipal Association’s resolution to support the efforts of NEORN in their quest to restore needed rail passenger service to our and other areas of the north; and

Further, that this resolution be forwards to the TMA, FONOM, MPs Charlie Angus, Anthony Rota and MPP John Vanthof for their endorsement and support.

9.2.11.    Electricity Prices Resolution No. 16-12-19

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Carried.

Whereas the Temiskaming Municipal Association discussed the price of electricity at their regular meeting on November 24, 2016; and

Whereas the price of electricity in Ontario has escalated to the level where the essential utility has become almost a luxury for many; and

Whereas this has resulted in hospitals, schools municipalities, businesses, farms and industry being faced with unbudgeted and unanticipated increases in costs for this essential utility and forcing many residential users to actually ration the use of electricity; and

Whereas here in Temiskaming this has further resulted in valuable farmland being covered in solar panels and denied the vital agricultural crops that it would provide because of the excessive prices paid for this “green energy” produced by these panels; and

Whereas much of the Temiskaming District has to pay the highest rate of delivery charge for this needed service because of the low density levels in many areas of the District; and Whereas we are forced to watch as our primary highways are burdened and prematurely fatigued with heavy transports carrying mine concentrates out of Ontario into Quebec so as to benefit from the much lower hydro rates in that Province; and

Therefore Be It Resolved that Council for the Corporation of the Township of Coleman supports the Temiskaming Municipal Association’s resolution that implores the Province of Ontario and the Minister of Energy, the Honourable Glenn Thibeault, to reduce the rates of this very essential utility to a level that will once more be affordable and predictable for the aforementioned users; and

Furthermore that this resolution be forwarded to the TMA, MPP John Vanthof and FONOM for support.

Carried.

9.3.    Asset Management Plan Update

Resolution No. 16-12-20

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Whereas to meet the asset management requirements, municipalities must:

  • Improve existing asset management plans to include all tangible capital assets reported in Schedule 51 of the Financial Information Return (FIR) that are eligible for Gas Tax funding;
  • Adhere to the guidelines set out in Ontario’s Building Together: Guide for Asset Management Plans;

5

Regular Meeting Minutes

December 12, 2016

  • Demonstrate progress by reporting annually on asset management outcome indicators; Therefore be it resolved that the Council for the Township of Coleman approves an Asset Management Plan Update by J.L. Richards in the amount of $7,940.00, plus HST, according to the attached proposal.

Carried.

10.     Committee Reports

    1. Public Works, Dan Cleroux – No update
    2. Finance, Cathy Marcella – No update
    3. Government Liaison, Dan ClerouxNo update
    4. Tourism & Recreation, Lois Perry – No update

11.      Correspondence

    1. AMO Policy Update: Bill 151 Waste Free Ontario Act
    2. Employment and Social Development Canada – Canada’s Volunteer Awards
    3. Emergency Management Ontario – ON Ready Issue 1 – December 2016
    4. Northern Ontario Business December 2016
    5. Northern Policy Institute
    6. Notice of Confirmation of Staking – Pin #61388-0019
    7. Public Safety Canada 0 Flood Ready Campaign
    8. OGRAReport of the OGRA Nominating Committee
    9. The Voice December 22, 2016

Resolution No. 16-12-21

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 11.1 to 11.9 be noted, filed and recorded in the minutes of this meeting.

12.      Notice of Motion

Carried.

None

13.      In camera (closed) session

Resolution No. 16-12-05

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board. Be it resolved that Council agrees to convene in closed session at 6:49 p.m. to discuss the following matters:

  1. Sharpe Lake
  2. Portage Bay Road A

Resolution No. 16-12-06

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Carried.

Be it resolved that Council agrees reconvene in open session at 7:30 p.m. without a report.

Carried.

6

Regular Meeting Minutes

December 12, 2016

14.      Confirmatory By-law

Resolution No. 16-12-22

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 16-36 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Resolution No. 16-12-23

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Carried.

Be it resolved that By-Law No. 16-36 be read a third and final time and be passed and enacted.

Carried.

15.      Adjournment

Resolution No. 16-12-24

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:55 p.m.

Carried.

7

Regular Meeting Minutes

December 12, 2016

8

General Accounts

CAO                                                                              Mayor

 

November 28, 2016

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, November 28th, 2016, at 6:00 p.m.

Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

Roll Call Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

Jean-Pierre Breton, Miller Paving Northern

Britt Herd, Miller Paving Northern

1. Adoption of the Agenda

Resolution No. 16-11-23

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the regular meeting of November 28, 2016, be approved as amended.

Carried.

2. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

3. Adoption of the Minutes

Resolution No. 16-11-24

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – November 14, 2016

Carried.

4. Accounts

Resolution No. 16-11-25

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $29,184.79 be passed and paid.

Carried.

5. Staff Reports

1. Works Department – No Update

1. Fire Department –– Councillor Ken Laffrenier updated that the department received two false alarm calls; the fire was related to the burning of brush. To help mitigate, it was recommended that the Department consider/ discuss a year-round burning permit process.

Regular Meeting Minutes November 28, 2016

2

2. Administration – Logan Belanger, CAO updated that the complex’s outdoor lighting has been fixed. The Town of Cobalt was contacted to discuss snow removal arrangements on the Larose Bridge. Due to equipment requirements, the Township plows the roadway; and it was requested that Cobalt clear the sidewalk of snow. The Mayor and CAO attended the OPG Emergency Preparedness & Response Plan Stakeholder Meeting for the Montreal and Matabitchuan River on November 25th, 2016. Logan provided a reminder of the annual Emergency Tabletop meeting scheduled on Thursday, December 1, 2016 at 6:00 p.m. The Cobalt Classic Theatre provided the Township with tickets to four shows; Council directed the CAO to dontate to the Cobalt Golden Age Club.

3. Animal Service Provider – No update.

Resolution No. 16-11-26

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

6. Delegations

6.1. Miller Paving – Coleman Township Road Program 2012-2016

Mr. Britt Herd, Miller Paving Northern, distributed a copy of a presentation regarding a summary of the Township’s five year road program; as well as reviewed via PowerPoint. The content of the presentation included a review of the Request for Tender, the proposal, the agreement, the proposed verses the actual work program, a program summary, and concluded with questions by Council.

Council inquired about a maintenance program. Mr. Herd will prepare a schedule for consideration.

7. By-laws

7.1. Agreement with Willard Bus Lines Inc.

Resolution No. 16-11-27

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 16-34 being a by-law to enter into an Agreement with Willard Bus Lines Inc. for the use of the Corporation of the Township of Coleman’s Municipal Parking lot located at 937907 Marsh Bay Road.

Carried.

Resolution No. 16-11-28

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 16-34 be read a third and final time and be passed and enacted.

Carried.

8. Business Arising from the Minutes

8.1. Gillies Lake Culvert Replacement

Regular Meeting Minutes November 28, 2016

3

Resolution No. 16-11-29

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Whereas on September 29th, 2016; the Township of Coleman sent the Ministry of Transportation (MTO) a resolution passed at the regular meeting of Council on September 28th, 2016 regarding the restoration of water levels on Gilles Lake to the elevation that existed before the culvert replacement; and

Whereas on Thursday, November 17, 2016, the Township received notification from the MTO that a berm was installed in front of the culvert on Gillies Lake North; and

Whereas the Township of Coleman is not in agreement with the berm in its current condition, as the structure can be modified; i.e. by removing and/or by adding rocks;

Therefore be it resolved that the Council for the Township of Coleman request that the MTO take the necessary actions to create a permanent solution for the restoration of original water levels in Gillies Lake.

Carried.

9. New Business

9.1. Conferences:

9.1.1. 2016 Ontario West Municipal Conference

9.1.2. OMSSA – Promoting Culture of Accessibility and Inclusion

9.1.3. Municipal Forum on Bill 151 Waste Free Ontario Act

9.1.4. Lemons to Lemonade – Community Consensus Building Workshop

9.2. Motions:

9.2.1. Payment of Accounts

Resolution No. 16-11-30

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the CAO be authorized to pay all accounts presented to the Township up to and including December 31, 2016.

Carried.

9.2.2. Payment of Honorarium for Property Standards Committee

Resolution No. 16-11-31

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the CAO be authorized to pay the honorarium to the Property Standards Committee for the year 2016.

Carried.

9.2.3. Appointment of Weed Inspector

Resolution No. 16-11-32

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council for the Township of Coleman appoints Mr. Brian Bigelow as Weed Inspector for the year 2017.

Carried. Regular Meeting Minutes November 28, 2016

4

9.2.4. Instructions to Township of Coleman’s Auditor

Resolution No. 16-11-33

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the Township of Coleman’s Auditors be instructed to transfer surplus, if any, for 2016 to working capital reserve account, any deficit be withdrawn from working capital reserve account.

Carried.

9.2.5. Appointment of Municipal Solicitor

Resolution No. 16-11-34

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Whereas Section 8 of the Municipal Act, 2001 states a Municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;

Be it resolved that the Council for the Township of Coleman appoints the firm Kemp Pirie Crombeen as municipal solicitor for the Corporation of the Township of Coleman.

Carried.

9.2.6. Appointment of Fire Wardens

Resolution No. 16-11-35

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council for the Township of Coleman appoints the following Fire Wardens for the Township of Coleman for the year 2017:

1. Brian Bigelow and Peter Monk

2. Logan Belanger, Brian Bigelow, Dianne Desormeaux, Don Laitinen, and Christine Gagnon to issue burning permits.

Carried.

9.2.7. Cancel Council Meeting

Resolution No. 16-11-36

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman cancels the regular meeting of Council on Monday, December 26th, 2016, due to the Boxing Day, and directs the CAO to advertise in the Community Bulletin; and

Further that the regular meeting schedule will resume on Monday, January 9, 2017, at 6:00 p.m.

Carried.

9.2.8. Municipal Holiday Hours

Resolution No. 16-11-37

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman approves the following holiday hours for municipal operations:

1. The Municipal Office and Public Works Department will be closed from Monday, December 26, 2016, and will reopen with regular hours on Tuesday, January 3rd, 2017;

2. The Municipal Waste Site will be closed on Tuesday, December 27, 2016

Regular Meeting Minutes November 28, 2016

5

3. The Municipal Waste Site will be open with regular hours on Saturday, December 31st, 2016, from 9:00 a.m. until 4:00 p.m.;

4. The garbage and recycling collection schedule will remain unchanged; and

Further that Council for the Township of Coleman directs the CAO to advertise the holiday hours in the Community Bulletin.

Carried.

9.2.9. Snow Plow Operator – 2016/2017 Winter Season

Resolution No. 16-11-38

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman approved hiring Mr. Scott Dufresne as the Snow Plow Operator for the 2016/2017 winter season.

Carried.

9.2.10. Support for Bill 9

Resolution No. 16-11-39

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas On September 29th, 2016, Bill 9, entitled, End Age Discrimination Against Stroke Recovery Patients Act, 2016., the legislation that MPP Lorne Coe earlier introduced, was debated and passed second reading in the Ontario Legislature. It has now been referred to the Standing Committee on Social Policy for its consideration; and

Whereas the Bill is short and to the point, and simply states:

1. Subsection 6(1) of the Ministry of Health and Long-Term Care Act is amended by adding the following paragraph:

12. To ensure that any treatment recommended by a physician for a patient who is recovering from a stroke is provided to that patient promptly, regardless of the patient’s age.

Whereas this makes it mandatory that any treatment recommended by a physician, for a patient recovering from a stroke, be provided to that patient promptly, regardless of the patient’s age. Under current Regulations, stroke survivors are not entitled to publicly funded treatment, if they are between the ages of nineteen and sixty-four;

Therefore be it resolved that Council for the Township of Coleman supports Bill 9 which states that all stroke victims receive care regardless of their age; and

Further that a copy of this resolution be sent to the Minister of Health and Long Term Care.

Carried.

9.2.11. Website Update

Resolution No. 16-11-40

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman approves the quotation from Temiskaming Printing in the amount of $389.00, plus HST for an update to the Township of Coleman’s website.

Carried.

9.2.12. Township of South Stormont – PAR Review

Resolution No. 16-11-41

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that Council for The Corporation of the Township of Coleman supports the Township of South Stormont’s resolution that demands that the PAR (Pupil Accommodation Review) being undertaken by the Upper Canada District School Board be Regular Meeting Minutes November 28, 2016

6

suspended for a period of one year to allow adequate time to complete the work necessary (motion attached); and

Further that a copy of this resolution be forward to the Township of South Stormont.

Carried.

9.3. Realty Circulation Publication – Surplus Notification – Council requesting tabling this item until the next regular council meeting.

9.4. Aggregate Pit Proposed in the Ministry of Natural Resources & Forest North Bay District – Public Notice Requesting Input to a Screening Process – Council requesting tabling this item until the next regular council meeting.

9.5. FIT 5 Application:

Resolution No. 16-11-42

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Whereas Council for the Township of Coleman passed a resolution at the October 31, 2016 regular meeting to support the construction and operation of a hydroelectric generating installation at the Latchford Dam under the Provinces FIT Program; and

Whereas it is recommended that the Communities of the Montreal River Power Corp. (CMR) submit a bid security deposit of $7,500 as per Section 5.1 (f) iii. (A) (1) of the FIT rules, to be split amongst the four partners/ owners of CMR (i.e. $1,875 each), which would support the application and gain Priority Points; and

Whereas if the application is successful, the bid security deposit would be returned, and if the application is successful, and the CMR proceeds with the project, the deposit will be transferred to a contract security deposit and returned when the project is completed;

Be it resolved that Council for The Corporation of the Township of Coleman approves the contribution of $1,875.00 towards the Bid Security Deposit to support the FIT 5 Application.

Carried.

10. Committee Reports

10.1. Public Works, Dan Cleroux – No update

10.2. Finance, Cathy Marcella – A budget meeting has been scheduled for the Finance Committee on Monday, December 5, 2016 at 6:00 p.m.

10.3. Government Liaison, Dan Cleroux – No update

10.4. Tourism & Recreation, Lois Perry – Councillor Perry requested tendering the construction of the Bass Lake gazebo in early January, 2017.

11. Correspondence

11.1. AMO Communications – Policy update 2017 OMPF Allocations

11.2. AMO Communications – Policy Update Province Releases Discussion Paper on Expanding Medical Responses through Fire Services

11.3. Environment and Land Tribunals Ontario – ARB Fee Increase

11.4. FONOM – Fall Newsletter 2016

11.5. Ombudsman – 2015-2016 Annual Report

11.6. OMERS Update

11.7. Minister of Finance – Ontario Municipal Partnership Fund Municipal Allocation for 2017

11.8. Municipal Monitor – Q4 2016

11.9. Seneca Municipal Tax Administrator Program

11.10. Timiskaming Health Unit Board of Health Minutes –October 5, 2016

Regular Meeting Minutes November 28, 2016

7

11.11. Timiskaming Health Unit – Report to the Board of Health Q3 Board Repor

11.12. THU – Support of a comprehensive approach to addressing overweight and obesity, including exploration of taxation of sugar sweetened beverages

11.13. The Working Forest Fall #2 2016, Vol 20 #7

11.14. The Voice Vol 13, Nov 24

Resolution No. 16-11-43

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 11.1 to 11.14 be noted, filed and recorded in the minutes of this meeting.

Carried.

12. Notice of Motion

None

13. In camera (closed) session

Resolution No. 16-11-44

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board.

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 8:22 p.m. to discuss the following matters:

1. Request for Lease Agreement related to Municipal Property – Update

2. Request to Purchase Municipal Property

3. Sharpe Lake

Carried.

Resolution No. 16-11-45

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council agrees reconvene in open session at 8:45 p.m. without a report.

Carried.

14. Confirmatory By-law

None

15. Adjournment

Resolution No. 16-11-46

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 8:46 p.m.

Carried. Regular Meeting Minutes November 28, 2016

8

General Accounts CAO

Mayor

November 14, 2016

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, November 14th, 2016, at 6:00 p.m.

Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

Roll Call Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Brian Bigelow, Public Works Foreman

Regrets:

Don Laitinen, Fire Chief

Members of the Public Present:

0

1. Adoption of the Agenda

Mayor Dan Cleroux requested the addition of a Delegation regarding the Cobalt Public Library presented by Anita Koza.

Resolution No. 16-11-04

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of October 17, 2016, be approved as amended.

Carried.

2. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

3. Adoption of the Minutes

Resolution No. 16-11-05

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – October 31, 2016

2. Special Meeting – November 9, 2016

Carried.

4. Accounts

Resolution No. 16-11-06

Moved By: Councillor Sue Cote

Seconded By: Councillor Lois Perry

Be it resolved that the general accounts in the amount of $37,773.24 be passed and paid.

Carried.

Resolution No. 16-11-07

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Sue Cote

Be it resolved that payroll accounts in the amount of $26,364.00 for the month of October be passed and paid.

Carried. Regular Meeting Minutes November 14, 2016

2

5. Staff Reports

1. Works Department – Brian Bigelow, Public Works Foreman updated that temporary shop lighting is in place until new overhead lights are installed, and the new tires for the equipment has been installed. Mayor Cleroux updated that the Township should receive an update from Mr. Gordan Rennie, MTO regarding the solution for the Gillies Lake water levels.

2. Fire Department –– Councillor Susan Cote updated that the Department held a meeting on November 10, 2016, and Councillor Ken Laffrenier stated that the volunteers visited approximately 150 homes during their Smoke Detector and Carbon Monoxide Detector campaign.

3. Administration – Logan Belanger, CAO updated that she attended a webinar on amendments to the Aggregate Resources Act; noted that the Emergency Management Annual Tabletop exercise has been scheduled on December 1st at 6:00 p.m. at the Municipal complex; and that the Private Plowing Agreements for Private Roads were distributed. Council discussed holiday hours for the municipal complex; and directed the CAO to prepare a motion for the next regular meeting of Council. Councillor Cathy Marcella requested scheduling a date for a 2017 budget meeting. The CAO presented staff report 16-11-01 regarding updating the Township’s website to comply with AODA requirements, as well as updating its content to improve functionality for users. The CAO also presented staff report 16-11-02 regarding a proposal to update the Township’s procedural by-law to meet new mandatory requirements.

Resolution No. 16-11-09

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that the Chief Administrative Officer be authorized and directed to receive a quotation for updating Township’s website to comply with AODA requirements, and for updating the website’s content and format according to the site map presented in Staff Report No. 2016-11-01.

Carried.

Resolution No. 16-11-10

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that The Chief Administrative Officer be authorized and directed to publish a Public Notice in the November 23, 2016 edition of the Temiskaming Speaker proposing to pass a new Procedural By-Law to govern the Calling, Place and Proceedings of Council at the December 12, 2016 Regular Meeting of Council, as presented in Staff Report No. 2016-11-02.

Carried.

4. Animal Service Provider – No update.

Resolution No. 16-11-11

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

6. Delegations

6.1. Michelle Anderson, CCL Economic Development Officer – Update

Regular Meeting Minutes November 14, 2016

3

Michelle provided a synopsis regarding a Canada Day celebration to Council for review, and Council support the proposal. The Canada 150 grant application for the event will be submitted on Monday, November 21st, 2016.

Resolution No. 16-11-08

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman approves the submission of an application to the Canada 150 Fund to celebrate Canada’s 150th anniversary of Confederation in partnership with the Town of Cobalt.

Carried.

6.2. Anita Koza – Library. Mrs. Anita Koza distributed and reviewed a presentation to provide an update on the Cobalt Public Library Paul Penna Library. The Library will be planning and hosting activities this summer and the Economic Development Officer will attend an upcoming planning meeting.

7. By-laws

7.1. Workplace Anti-Violence, Harassment and Sexual Harassment Policy

Resolution No. 16-11-12

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 16-31 being a By-Law to establish a policy with respect to Violence, Harassment and Sexual Harassment for The Corporation of the Township of Coleman be read a first and second time.

Carried.

Resolution No. 16-11-13

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 16-31 be read a third and final time and be passed and enacted.

Carried.

7.2. Health & Safety Policy

Resolution No. 16-11-14

Moved By: Councillor Lois Peery Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 16-32 being a by-law for the adoption of a Health and Safety Policy for the Corporation of the Township of Coleman be read a first and second time.

Carried.

Resolution No. 16-11-15

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 16-32 be read a third and final time and be passed and enacted.

Carried.

8. Business Arising from the Minutes

8.1. Municipality of East Ferris – Concurrent Session Regarding Community Hubs

Regular Meeting Minutes November 14, 2016

4

9. New Business

9.1. Conferences:

9.1.1. 64th Annual OSUM Conference & Trade Show

9.1.2. Promoting a Culture of Accessibility and Inclusion

9.2. Motions:

9.2.1. None

9.3. Ministry of Indigenous Relations and Reconciliation – Inaugural Treaties Recognition Week – Council accepted for information

9.4. NSF Audit Report – DWQMS Verification Audit Report Resolution No. 16-11-16 Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella Be it resolved that Council for the Township of Coleman accepts the NSF International Strategic Registrations Audit Report, prepared by the NSF as a result of the DWQMS Verification Audit.

Carried.

10. Committee Reports

10.1. Public Works, Dan Cleroux – No update

10.2. Finance, Cathy Marcella – Logan Belanger updated that the October month-end financials will be prepared this week. Councillor Marcella requested scheduling a date to begin budget discussions.

10.3. Government Liaison, Dan Cleroux – No update

10.4. Tourism & Recreation, Lois Perry – No update

11. Correspondence

11.1. AMO Communications – AMO Member Update

11.2. AMO Federal Gas Tax Fund – 2015 Annual Expenditure Report

11.3. Municipal World – November 2016

11.4. OGRA – Weekly Detour

11.5. OPP – Reconciliation of Municipal Policing Costs

11.6. Ontario Wildlife Damage Compensation Program

11.7. Moose Call, November 2016

Resolution No. 16-11-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that correspondence items 11.1 to 11.7 be noted, filed and recorded in the minutes of this meeting.

Carried.

12. Notice of Motion

None Regular Meeting Minutes November 14, 2016

5

13. In camera (closed) session

Resolution No. 16-11-18

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board.

Be it resolved that Council agrees to convene in closed session at 7:50 p.m. to discuss the following matters:

1. Request for Lease Agreement related to Municipal Property

Carried.

Resolution No. 16-11-19

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council agrees reconvene in open session at 8:35 p.m. without a report.

Carried.

14. Confirmatory By-law

Resolution No. 16-11-20

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 16-33 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Resolution No. 16-11-21

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 16-33 be read a third and final time and be passed and enacted.

15. Adjournment

Resolution No. 16-11-22

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 8:55 p.m.

Carried.

2016-11-14-reg

November 9, 2016

Special Meeting Minutes November 9, 2016

1

Minutes of the Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Wednesday, November 9th, 2016, at 6:00 p.m.

Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

Roll Call Present:

Mayor Dan Cleroux

Councillors Cathy Marcella & Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Councillors Sue Cote & Ken Laffrenier

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

Members of the Press Present:

0

1. Adoption of the Agenda

Resolution No. 16-11-01

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the special meeting of November 9, 2016, be approved as presented.

Carried.

2. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

3. Business Arising from the Minutes

3.1. Private Plowing Request Update – Portage Bay Road A

The CAO distributed a copy of a draft agreement prepared in response for a request for snow removal services on a private roadway. The document will be a standard agreement for private roads approved for service in the Township of Coleman. Council reviewed and approved the agreement for use.

Resolution No. 16-11-02

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas Council directed the CAO to contact the municipal lawyer to discuss creating a private plowing agreement to send to the owners of private roads at the October 17, 2016 regular meeting of Council, in response to request for snow removal service on a private roadway;

Be it resolved that Council for The Corporation of the Township of Coleman approves the 2016/2017 Private Plowing Agreement for Private Roads within the Township of Coleman.

Carried.

4. In camera (closed) session

4.1. None

Special Meeting Minutes November 9, 2016

2

5. Adjournment

Resolution No. 16-11-03

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 6:25 p.m.

Carried. CAO

Mayor

October 31, 2016

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, October 31st, 2016, at 6:00 p.m.

Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

Roll Call Present:

Mayor Dan Cleroux

Councillors Sue Cote, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Councillor Ken Laffrenier

Brian Bigelow, Public Works Foreman

Members of the Public Present:

0

1. Adoption of the Agenda

Mayor Dan Cleroux requested that the Cobalt Refinery be removed from the Closed Session in Section 13, and add Property Matter – Savarie to Section 13. Logan Belanger, CAO requested the addition of 9.2.13 destruction of records.

Resolution No. 16-10-42

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the agenda for the regular meeting of October 17, 2016, be approved as amended.

Carried.

2. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Lois Perry declared a conflict of interest with matters related to Motions, under Section 9.2.6 – Temiskaming Speaker – Remembrance Day Advertisement.

3. Adoption of the Minutes

Resolution No. 16-10-43

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – October 17, 2016

2. Special Meeting – October 20, 2016

Carried.

4. Accounts

Resolution No. 16-10-44

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $52,448.69 be passed and paid.

Carried. Regular Meeting Minutes October 31, 2016

2

5. Staff Reports

1. Works Department – Logan Belanger, CAO updated that the Public Works Foreman is reviewing resumes for the Seasonal Snow Plow Operator position. Council discussed cleaning up trailer sites in the lower lots at Bass Lake. Councillor Lois Perry updated that an unknown individual painted a line on Portage Bay Road to divide the roadway going up the hill; Council directed the Foreman to ensure the spray painted line is covered or removed. Public Works equipment is in the process of being winterized.

1. Fire Department – Fire Chief Don Laitinen requested a motion to purchase activation devices; Council approved the purchase of five units.

Resolution No. 16-10-45

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella Be it resolved that Council for the Township of Coleman approves the purchase of five (5) Superpass II – SP2-H-A-30 Heat, Motion Auto Activation devices from Hazmasters, for the Coleman Fire Department at $408.00 per unit, or $2,040.00 plus applicable taxes.

Carried.

2. Administration – Logan Belanger, CAO received correspondence from the TMA inquiring if the Township would be interested in sharing the cost of a By-law Official; Council would be interested in reviewing a proposal. The Animal Control Officer provided a quote for an on-call service compared to a full-service agreement; Council agreed to remain with the existing contract. The Economic Development Officer requested ideas for the 2017 Canada Day festivities for a funding application. Mayor Dan Cleroux updated Council on a CINO Interim Project Review Meeting with FedNor representatives to discuss CCL Economic Development initiatives. Lastly, the CAO and the Administrative Assistant attended a Municipal Clerk-Treasurer Update hosted by Kemp, Elliott & Blair.

1. Animal Service Provider – No update.

Resolution No. 16-10-46

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

6. Delegations

None

7. By-laws

7.1. Ontario Northland – Crossing Signal Protection Agreement, Bass Lake Road

Resolution No. 16-10-47

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 16-29 being a By-Law to enter into a Crossing Signal Protection Agreement with Ontario Northland be read a first and second time.

Carried. Regular Meeting Minutes October 31, 2016

3

Resolution No. 16-10-48

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 16-29 be read a third and final time and be passed and enacted.

Carried.

7.2. Ontario Community Infrastructure Fund – Formula-Based Component Agreement – passed

Resolution No. 16-10-49

Moved By: Councillor Susan Cote Seconded By: Councillor Lois Perry Be it resolved that By-Law No. 16-30 being a by-law to enter into a Funding Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs for the Ontario Community Infrastructure Fund – Formula Based Component be read a first and second time.

Carried.

Resolution No. 16-10-50

Moved By: Councillor Cathy Marcella Seconded By: Councillor Lois Perry Be it resolved that Be it resolved that By-Law No. 16-30 be read a third and final time and be passed and enacted.

Carried.

8. Business Arising from the Minutes

8.1. Snow Plowing Agreement – Logan Belanger, CAO updated that the Breault agreement is the only agreement on file regarding using a portion of private land for the purpose of allowing Coleman’s equipment to plow snow onto private land. The CAO will contact the landowner on the road to discuss arrangements.

9. New Business

9.1. Conferences:

9.1.1. AMO – Energy Symposiums – Energy Now and Into the Future

9.1.2. AMO – Ontario West Municipal Conference

9.1.3. Building Ties Temiskaming Committee – Sharing the Tastes of Temiskaming

9.1.4. MMAH – OMB Review Town Hall Meeting

9.1.5. MFOA – Financing Water One Drop at a Time

9.1.6. OGRA Conference – Small Town Forum III

9.1.7. OGRA Conference – Leadership Matters

9.1.8. OGRA – Fall Courses

9.1.9. Rural Education Symposium

Regular Meeting Minutes October 31, 2016

4

9.2. Motions:

9.2.1. Christmas Order

Resolution No. 16-10-53

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that the CAO be authorized to purchase (20 lbs.) turkeys and/or hams for all members of Council, Township Employees, Volunteer Firemen, and the Bass Lake Committee Volunteers;

Be it further resolved that one (1) Independent Grocery Store gift card of equivalent value will also be purchased in lieu of a turkey.

Carried.

9.2.2. NEORN – Retention of rails and return of passenger rail services

Resolution No. 16-10-54

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Whereas passenger rail in Northern Ontario is an essential infrastructure for economic development, resource-based industries, tourism, access to health care, sustainability and socio-economic connectivity, the Corporation of the Township of Coleman supports the Northern and Eastern Ontario Rail Network (NEORN) in their advocacy for reliable and affordable passenger train service throughout Northern Ontario;

Be it Resolved that Council for The Corporation of the Township of Coleman also requests the Northern Ontario Multimodal Transportation Study (NOMTS) recommends to the Province of Ontario to retain existing passenger rail services, reinstate recently cut train services and provide interconnectivity with corresponding bus & marine shuttles; and

Further that a copy of this motion be sent to the Northern and Eastern Ontario Rail Network; the Honourable Steven Del Duca, Minister for the Ministry of Transportation; the Honourable Michael Gravelle, Minister for the Ministry of Northern Development and Mines; the Honourable Eleanor McMahon, Minister for the Ministry of Tourism, Culture and Sport; and the Norther Ontario Multimodal Transportation Study.

Carried.

9.2.3. NSF Audit Report – DWQMS System Audit

Resolution No. 16-10-55

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman accepts the Corrective Actions Report, dated October 21, 2016, prepared by the NSF as a result of the DWQMS Verification Audit held from October 18, 2016 to October 19, 2016.

Carried.

9.2.4. NSF DWQMS Verification Audit – Corrective Actions Report

Resolution No. 16-10-56

Moved By: Councillor Cathy Marcella Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman accepts the NSF International Strategic Registration Audit Report, dated October 13, 2016, prepared by the NSF as a result of the DWQMS System Audit.

Carried. Regular Meeting Minutes October 31, 2016

5

9.2.5. Tax Adjustment under Section 357 and 358 of the Municipal Act, 2001 – Roll No. 5401 000 001 17300

Resolution No. 16-10-57

Moved By: Councillor Susan Cote Seconded By: Councillor Lois Perry

Be it resolved that the Council for the Township of Coleman approves the write-off of taxes in the amount of $446.48 (2015), and $867.97 (2016) for Roll No.5401 000 001 17300 as a result of the reduction or cancellation of taxes, pursuant to Sections 357 and 358 of the Municipal Act, 2001.

Carried.

9.2.6. Temiskaming Speaker – Remembrance Day Advertisement

Resolution No. 16-10-58

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the CAO be authorized to purchase an advertisement space in the Temiskaming Speaker for Remembrance Day in the amount of $90.00.

Carried.

9.2.7. Municipality of Charlton and Dack – Re-evaluation of nomination signature requirement

Resolution No. 16-10-59

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for The Corporation of the Township of Coleman supports the Municipality of Charlton and Dack’s resolution (attached) requesting the Province to re-evaluate the requirement for 25 signatures to support nominations, and allowing it to be an optional local decision to avoid negative consequences to many municipalities; and

Further that a copy of this resolution be forward to the Minister of Municipal Affairs and Housing; the Critics of Municipal Affairs, the Association of Municipalities of Ontario; the Federation of Northern Ontario Municipalities, and the Municipality of Charlton and Dack.

Carried.

9.2.8. Township of the Archipelago – Autism Spectrum Disorder

Resolution No. 16-10-60

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Whereas Autism Spectrum Disorder is now recognized as the most common neurological disorder affecting 1 in evert 94 children, as well as their friends, family and community; and

Whereas Applied Behaviour Analysis (ABA) is the scientific process based on objective evaluation and empirically based interventions used to achieve meaningful, generalizable and enduring behavioural change. Intensive Behavioural Intervention (IBI) is an application of the principles of ABA in an intensive setting used to affect behaviour change and improvement; and

Whereas the current waiting list for children for IBI is over 2,000 and more than 13,000 children await ABA; and

Whereas the Province of Ontario has announced it intends to discontinue IBI services to children over the age of four and provide a one-time payment to assist with services, thereby abandoning thousands who have been wait-listed for years; and Regular Meeting Minutes October 31, 2016

6

Whereas there are two service models for affected children to be treated 1) the Direct Service Offering (DSO) where children receive services directly from trained staff at Ontario’s nine regional service providers, and 2) the Direct Funding Offering (DFO) where parents receive funding directly in order to purchase services; and

Whereas the DFO model to provide services is used in Alberta, British Columbia and imminently Saskatchewan. Such a model is clinically rigorous and has been identified by the Auditor General of Ontario as being less expensive than Ontario’s DSO model;

Therefore, be it resolved that a letter be sent to the Hon. Tracy MacCharles, Minister of Children and Youth Services; Alexander Bezzina, Deputy Minister; Hon. Eric Hoskins, Minister of Health; and Hon. Kathleen Wynne, Premier; requesting the Province to:

1. Amend its policy to one that will allow all children on the current waiting list to receive the IBI services promised to them; and

2. Remove the age limit for IBI therapy and replace it with a program that provides ongoing IBI services based on need and individual development, not age; and

3. Ensure oversight by professionals and parents on development progress criteria and milestones; and

4. Adopt a Direct Funding Offering model in lieu of the current Direct Service Offering (DSO) model.

Carried.

9.2.9. Grey County – Re-evaluate the structure of Hydro in terms of access and delivery

Resolution No. 16-10-61

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council for The Corporation of the Township of Coleman supports

Grey County’s resolution (attached) requesting the Province to re-evaluate the structure of hydro in terms of access and delivery and implement structural changes to address the unfair practice of charging more for delivery for rural residents; and

Further that a copy of this resolution be forward the Ontario Small Urban Municipalities (OSUM), the Association of Municipalities of Ontario (AMO), and Grey County.

Carried.

9.2.10. Township of North Frontenac – Ontario’s Electrical Bills

Resolution No. 16-10-62

Moved By: Councillor Susan Cote

Seconded By: Councillor Lois Perry

Be it resolved that Council for The Corporation of the Township of Coleman supports the Township of North Frontenac’s resolution (attached) requesting the that changes be removed from consumer electrical bills to make it more affordable and more comparative to other Provinces; and

Further that a copy of this resolution be forward the Minister of Energy; the Premier of Ontario; and the Township of North Frontenac.

Carried.

9.2.11. Grey Highlands – Moratorium on Accommodation Review Process – Not Approved

Regular Meeting Minutes October 31, 2016

7

9.2.12. FIT Program – Hydroelectric generating installation at the Latchford Dam

Resolution No. 16-10-63

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Whereas capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 5.0.; and

Whereas The Communities of the Montreal River (or equivalent community based entity) (the “Applicant”) proposed to construct and operate a Hydroelectric generating installation (the “Project”) on the South shore of the Montreal River at the Latchford Dam (the “Lands”) in the Town of Latchford under the Provinces FIT Program; and

Whereas the Applicant has requested that Council of The Corporation of the Township of Coleman indicate by resolution Council’s support for the construction and operation of the Project on the Property; and

Whereas pursuant to the FIT Rules, Version 5.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts;

Now therefore be it resolved that Council of The Corporation of the Township of Coleman supports the construction and operation of Project on the Lands; and

That this resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose.

Carried.

9.2.13. Destruction of Records

Resolution No. 16-10-64

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that that the following records be destroyed:

– Correspondence for the years – 2006, 2007, 2008 & 2009

– Accounts Payable – 2006, 2007, 2008, 2009

– Interim Billing: 2013, 2014, 2015, 2016

– Final Billing – 2003, 2004, 2005, 2006

Carried.

9.3. Dibrina Sure Group – Renewal 2016 – Council accepted for information.

9.4. Municipality of East Ferris – Concurrent Session Regarding Community Hubs – Council requested additional information on Community Hubs and tabled the letter.

9.5. Timiskaming Hospice Palliative Care – Invitation for Celebration of Life Service – Council accepted as information and requested that a copy be sent electronically.

9.6. Le Conseil des arts Temiskaming Arts Council – Request for Support. Council requested that the letter be included in the 2017 budget file for consideration.

9.7. Cobalt Public Library Board – Service Agreement – The Cobalt Library Board passed a motion to repeal the service agreement enacted in 1985 providing it was agreeable with both parties. Council is in favour of the proposal as the agreement is no longer reflective of current operations and the Library is mandated by the Public Libraries Act.

Regular Meeting Minutes October 31, 2016

8

10. Committee Reports

10.1. Public Works, Dan Cleroux – Mayor Cleroux updated that the work to correct water levels in Gillies Lake is anticipated to begin this week.

10.2. Finance, Cathy Marcella – Logan Belanger, CAO, reviewed the Budgetary Control report with Council regarding financial position as of October 2016.

10.3. Government Liaison, Dan Cleroux – No update

10.4. Tourism & Recreation, Lois Perry – No. Update.

11. Correspondence

11.1. AMO Communications – Policy Update

11.2. CN – Environmental Update

11.3. Consulting Engineers of Ontario – Volume 11 2016

11.4. Haliburton Solar & Wind – October 2016

11.5. Heritage Matters – September 2016

11.6. Northern Ontario Business – October 2016

11.7. Notice of Confirmation of Staking – PIN 61389-0003 & 61389-0001

11.8. Ministry of Transportation – Ontario’s Climate Change Action Plan

11.9. Temiskaming Municipal Building Association – Minutes October 10, 2016

11.10. Union Gas Limited – Ontario Energy Board Notice

11.11. The Voice – October 28, 2016

11.12. The Working Forest – Fall 2016

Resolution No. 16-10-65

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that correspondence items 11.1 to 11.12 be noted, filed and recorded in the minutes of this meeting.

Carried.

12. Notice of Motion

None

13. In camera (closed) session

Resolution No. 16-10-51

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

Be it resolved that Council agrees to convene in closed session at 7:00 p.m. & 7:21 p.m.

to discuss the following matters:

1. Private Plowing Request – Portage Bay Road A – Update

2. Duval – Property Matter

3. Savarie – Property Matter

Carried. Regular Meeting Minutes October 31, 2016

9

Resolution No. 16-10-52

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 7:09 p.m. and 7:50 p.m. without a report.

Carried.

14. Confirmatory By-law

None

15. Adjournment

Resolution No. 16-10-66

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 8:45 p.m.

Carried.

2016-10-31-reg

October 20, 2016

Minutes of the Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Thursday, October 20th, 2016, at 6:00 p.m.

Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:05 p.m.

Roll Call Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella & Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

Members of the Press Present:

0

1. Adoption of the Agenda

Resolution No. 16-10-39

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the special meeting of October 20, 2016, be approved as presented.

Carried.

2. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

3. Delegations

3.1. None

4. Business Arising from the Minutes

4.1. Asset Management Plan

The CAO distributed the 2016 addendum to the Asset Management Plan for Council’s review. The amendment provided an update to the 2017 revenue/ funding sources, infrastructure priorities for 2017, and relevant asset tables for 2017.

Resolution No. 16-10-40

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council for The Corporation of the Township of Coleman approves the 2016 Addendum to the Asset Management Plan.

Carried.

5. In camera (closed) session

5.1. None

Special Meeting Minutes October 20, 2016

2

6. Adjournment

Resolution No. 16-10-41

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 6:20 p.m.

Carried. CAO

Mayor

 

October 20, 2016

Minutes of the Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Thursday, October 20th, 2016, at 6:00 p.m.

Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:05 p.m.

Roll Call Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella & Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

Members of the Press Present:

0

1. Adoption of the Agenda

Resolution No. 16-10-39

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the special meeting of October 20, 2016, be approved as presented.

Carried.

2. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

3. Delegations

3.1. None

4. Business Arising from the Minutes

4.1. Asset Management Plan

The CAO distributed the 2016 addendum to the Asset Management Plan for Council’s review. The amendment provided an update to the 2017 revenue/ funding sources, infrastructure priorities for 2017, and relevant asset tables for 2017.

Resolution No. 16-10-40

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council for The Corporation of the Township of Coleman approves the 2016 Addendum to the Asset Management Plan.

Carried.

5. In camera (closed) session

5.1. None

Special Meeting Minutes October 20, 2016

2

6. Adjournment

Resolution No. 16-10-41

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 6:20 p.m.

Carried. CAO

Mayor

October 17, 2016

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, October 17th, 2016, at 6:00 p.m.

Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

Roll Call Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Brian Bigelow, Public Works Foreman

Regrets:

Don Laitinen, Fire Chief

Members of the Public Present:

3

1. Adoption of the Agenda

Councillor Cathy Marcella requested the addition of 9.4 Road Program Update, and Councillor Susan Cote requested the addition of 9.5 Temiskaming Health Unit (THU) Update.

Resolution No. 16-10-21

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the agenda for the regular meeting of October 17, 2016, be approved as amended.

Carried.

2. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

3. Adoption of the Minutes

Resolution No. 16-10-22

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – October 3, 2016

2. Special Meeting – October 6, 2016

Carried.

4. Accounts

Resolution No. 16-10-23

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $64,670.21 be passed and paid.

Carried. Regular Meeting Minutes October 17, 2016

2

5. Staff Reports

1. Works Department – Brian Bigelow, Public Works Foreman stated that there were no notable updates. Mayor Dan Cleroux reported that the ONR crossing lights on Bass Lake Road were put into active service.

2. Fire Department – Councillor Ken Laffrenier updated that the Coleman Fire Department was in the process of completing their annual household inspection of smoke detectors throughout the Township.

3. Administration – Logan Belanger, CAO, received a request for the installation of a culvert grate on Victor’s Way to help mitigate beaver dams blocking the flow of water. Council discussed that although this was not a municipally maintained road or culvert, a grate will be installed for the benefit of residents along the road. However, noted that future maintenance will be the responsibility those who maintain the road. A revised private plowing agreement was presented to Council for review, and the revision was approved for distribution.

1. Animal Service Provider – No update.

Resolution No. 16-10-24

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

6. Delegations

6.1. Michelle Anderson, CCL Economic Development Officer – No update.

6.2. Cobalt Historical Society – Update – Deferred.

7. By-laws

7.1. Ontario Northland – Crossing Signal Protection Agreement, Bass Lake Road – Tabled

8. Business Arising from the Minutes

8.1. Request for Council to Support the Purchase of Crown Land on Bass Lake – As presented at the regular meeting of Council on October 3, 2016, the municipal Planner recommended to rezone the lands from Rural to Shoreline Residential to be consistent with the zoning of the adjacent lands. The CAO recommended sending an accompanying letter to the MNRF stating that the Township requests that this be incorporated into the terms of the potential purchase. Council approved the submission of the letter.

9. New Business

9.1. Conferences:

9.1.1. AMCTO Municipal Information Access & Privacy Forum

9.1.2. AMO – Energy Now and into the Future

9.1.3. MFOA – Mastering the Budget Process

Regular Meeting Minutes October 17, 2016

3

Resolution No. 16-10-25

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman authorizes the CAO to register

for the MFOA Mastering the Budget Process Workshop on November 2, 2016, in the

amount of $255.20.

Carried.

9.1.4. Ministry of Agriculture, Food and Rural Affairs – Minimum Distance Separation Information Session

9.1.5. MPAC – Municipal Gravel Pit Information Session

9.1.6. OMB Review – Regional Town Hall Sessions

9.2. Motions:

9.2.1. AMO – What’s Next for Ontario

Resolution No. 16-10-26

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Whereas recent polling, conducted on behalf of the Association of Municipalities of

Ontario indicates 76% of Ontarians are concerned or somewhat concerned property taxes

will not cover the cost of infrastructure while maintaining municipal services, and 90%

agree maintaining safe infrastructure is an important priority for their communities; and

Whereas infrastructure and transit are identified by Ontarians as the biggest problems

facing their municipal government; and

Whereas a ten-year projection (2016-2025) of municipal expenditures against inflationary

property tax and user fee increases, shows there to be an unfunded average annual need of

$3.6 billion to fix local infrastructure and provide for municipal operating needs; and

Whereas the $3.6 billion average annual need would equate to annual increases of 4.6%

(including inflation) to province-wide property tax revenue for the next ten years; and

Whereas this gap calculation also presumes all existing and multi-year planned federal

and provincial transfers to municipal governments are fulfilled; and

Whereas if future federal and provincial transfers are unfulfilled beyond 2015 levels, it

would require annual province-wide property tax revenue increases of up to 8.35% for ten

years; and

Whereas Ontarians already pay the highest property taxes in the country; and

Whereas each municipal government in Ontario faces unique issues, the fiscal health and

needs are a challenge which unites all municipal governments, regardless of size;

Now therefore be it resolved that this Council supports the Association of Municipalities

of Ontario in its work to close the fiscal gap; so that all municipalities can benefit from

predictable and sustainable revenue, to finance the pressing infrastructure and municipal

service needs faced by all municipal governments.

Carried.

9.2.2. Prism Publishing – Remembrance Day

Resolution No. 16-10-27

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the CAO be authorized to purchase an advertisement space in the

Voice for Remembrance Day, in the amount of $49.00.

Carried. Regular Meeting Minutes October 17, 2016

4

9.2.3. CIBC – Small Business Credit Agreement and Guarantee

Resolution No. 16-10-28

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman authorizes the Township of

Coleman Signing Authorizes to execute the CIBC Small Business Credit Agreement and

Guarantee.

Carried.

9.2.4. City of Bellville – Supporting Agriculture Experts in their fields – Not approved

9.2.5. CUPW – Public Review on Future of Canada Post – Not Approved

9.2.6. Fire Department Minutes – August 4, 2016

Resolution No. 16-10-29

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council for the Township of Coleman accepts the minutes of

Coleman Fire Department’s meeting held on August 4, 2016.

Carried.

9.2.7. Parole system and Bill 21, Private Members Bill – Not Approved

9.2.8. Quotation – Tires for the Public Works F-450

Resolution No. 16-10-30

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Whereas the Township of Coleman received three quotations for the replacement of the

tires for the F-450 Public Works Vehicle;

Be it resolved that Council for the Township of Coleman reviewed the three submissions

and approved the quotation from Fountain Tire in the amount of $1,892.57 plus HST.

Carried.

9.2.9. Quotation – Tires for the Public Works Kenworth

Resolution No. 16-10-31

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Whereas the Township of Coleman received three quotations for the replacement of the

tires for the Kenworth Public Works Vehicle;

Be it resolved that Council for the Township of Coleman reviewed the three submissions

and approved the quotation from Fountain Tire in the amount of $1,587.47 plus HST.

Carried.

9.2.10. Clean Water and Wastewater Fund (CWWF) Application

Resolution No. 16-10-32

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Whereas Council received correspondence from the Ministry of Infrastructure relating to

the notice that applications for eligible projects are now being received under the Clean

Water and Wastewater Fund (CWWF); and

Whereas The Township of Coleman is eligible to receive $75,000.00 which can represent Regular Meeting Minutes October 17, 2016

5

up to 75% of eligible project costs;

Be it resolved that The Corporation of the Township of Coleman approve submitting an

application under the Clean Water Wastewater Fund (CWWF) for the water freezing mitigation project which would be completed by March 31, 2018; and

Further that the Township commits to the municipal contribution of 25% of the proposed

project.

Carried.

Ontario Community Infrastructure Fund (OCIF) Application

Resolution No. 16-10-33

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Whereas On July 4, 2016 the Province of Ontario announced the expansion of the Ontario

Community Infrastructure Fund (OCIF) to more than $670 million over three years to help

build and repair more critical infrastructure;

Be it resolved that The Township of Coleman directs staff to submit an application for

the Larose Bridge Rehabilitation and Repair for an estimated total project cost of

$512,132.95; and

That Council recognizes that, if successful, the project put forward in the Application for

the Ontario Community Infrastructure Fund Top-up Support, represents a municipal

contribution of approximately $46,000.00 and the project will be completed by December

31, 2018.

Carried.

9.3 Consent Application No B6-16 (Estate of William Reinhold Gutzman)

Logan Belanger, CAO distributed the notice of public hearing to Council to review the purpose of the application. The applicants are seeking consent to correct title on two adjacent parcels which are under the same ownership, but were separate lots in the past. The result will be the technical separation of the two lots. The Township does not intend to have the severed parcel separated by the travelled road, and will impose a condition of the new deeds that will require the sale of the entire severed parcel in any future land sale, unless there is a future application to the Committee to separate the easterly portion from the westerly portion of the severed lot. The Timiskaming Health Unit, the Ministry of Transportation and the Ministry of Northern Development and Mines had no objection to the application; neighbouring property owners (Mrs. Elizabeth Hillman and Mr. Larry Hillman) provided a letter stating no objection to the application, and Mr. Shane Hartzke provided correspondence supporting the proposed severance.

Resolution No. 16-10-34

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council for the Township of Coleman approve consent (severance) application no. B6/16 (Estate of William Reinhold Gutzman), with the attached conditions.

Carried.

9.4 Roads Program – Councillor Cathy Marcella updated that Mr. Britt Herd, Miller Paving, provided a final summary for the five year roads program for the Township, and offered to present an overall summary of the work completed. Council directed the CAO to arrange a meeting.

9.5 THU – Councillor Susan Cote provided a schedule of the Flu Shot Clinic within the region, as well as noted that Dr. Marlene Spruyt, Medical Officer of Health/Chief Executive Officer for the Timiskaming Health Unit resigned.

Regular Meeting Minutes October 17, 2016

6

10. Committee Reports

10.1. Public Works, Dan Cleroux – Council discussed posting a complex sign providing direction to the community hall.

10.2. Finance, Cathy Marcella – No Update

10.3. Government Liaison, Dan Cleroux – No update

10.4. Tourism & Recreation, Lois Perry – No. Update.

11. Correspondence

11.1. FONOM – Travels to Greater Sudbury for Board of Directors Meeting

11.2. Haliburton Solar and Wind – September 2016 newsletter

11.3. Heritage Matters – September 2016 Publication

11.4. Minister Responsible for Accessibility – Toolkit for Creating Inclusive and Accessible Remembrance Day Ceremony

11.5. Ministry of Tourism, Culture & Sport – Ontario Support for the Framework for Recreation in Canada 2015

11.6. Ministry of Natural Resources and Forestry- Introduction of Legislation to Amend the Aggregate Resources Act

11.7. Moose Call – October 2016

11.8. MPAC- 2016 Assessment Update

11.9. Municipality of East Ferris – Clean Water and Wastewater Fund

11.10. Stewardship Ontario – Industry Funding for Municipal Blue Box Recycling Second Quarter of the 2016 Program Year

Resolution No. 16-10-35

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 11.1 to 11.10 be noted, filed and recorded in the minutes of this meeting.

Carried.

12. Notice of Motion

None

13. In camera (closed) session

Resolution No. 16-10-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

Be it resolved that Council agrees to convene in closed session at 7:15 p.m.

to discuss the following matters:

1. Private Plowing Request Update – Portage Bay Road A

Carried.

Resolution No. 16-10-37

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council agrees reconvene in open session at 8:02 p.m. with a report.

Carried. Regular Meeting Minutes October 17, 2016

7

Council directed the CAO to contact the municipal lawyer to discuss creating a private plowing agreement to send to the owners of the private road.

14. Confirmatory By-law

None

15. Adjournment

Resolution No. 16-10-38

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that this meeting do now adjourn at 8:03 p.m.

Carried. Regular Meeting Minutes October 17, 2016

2016-10-17-reg

8

General Accounts CAO

Mayor

October 6, 2016

Minutes of the Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Thursday, October 6th, 2016, at 6:30 p.m.

Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:31 p.m.

Roll Call Present:

Mayor Dan Cleroux

Councillors Sue Cote & Cathy Marcella

Also Present:

Logan Belanger, CAO

Regrets:

Councillors Ken Laffrenier & Lois Perry Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

Members of the Press Present:

0

1. Adoption of the Agenda

Resolution No. 16-10-18

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the agenda for the special meeting of October 6, 2016, be approved as presented.

Carried.

2. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

3. Delegations

3.1. None

4. Business Arising from the Minutes

4.1. Water Distribution System

Resolution No. 16-10-19

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Whereas The Corporation of the Town of Cobalt and the Township of Coleman currently have a written agreement under Section 5 of O. Reg. 170/03 regarding the operation of the Coleman Distribution System and its management;

Be it resolved that Council for The Corporation of the Township of Coleman has no objection with the Town of Cobalt entering into a two-month, temporary contract with the Ontario Clean Water Agency (OCWA) to provide DWQMS and Overall Responsible Operator services for the Town of Cobalt and the Township of Coleman.

Carried. Special Meeting Minutes October 6, 2016

2

5. In camera (closed) session

5.1. None

6. Adjournment

Resolution No. 16-10-20

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 6:44 p.m.

Carried. CAO

Mayor

October 3, 2016

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, October 3rd, 2016, at 6:00 p.m.

Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:02 p.m.

Roll Call Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Brian Bigelow, Public Works Foreman

Michelle Anderson, CCL Economic Development Officer

Regrets:

Don Laitinen, Fire Chief

Members of the Public Present:

2

1. Adoption of the Agenda

Mayor Cleroux requested the addition of Highway 11B – MTO Update as item 8.4.

Resolution No. 16-10-01

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the agenda for the regular meeting of October 3, 2016, be approved as amended.

Carried.

2. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

3. Adoption of the Minutes

Resolution No. 16-10-02

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – September 19, 2016

2. Special Meeting – September 28, 2016

Carried.

4. Accounts

Resolution No. 16-10-03

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the general accounts in the amount of $107,993.99 be passed and paid.

Carried.

Resolution No. 16-10-04

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the payroll in the amount of $21,451.62 for the month of September 2016 be passed and paid.

Carried. Regular Meeting Minutes October 3, 2016

2

5. Staff Reports

1. Works Department – Brian Bigelow, Public Works Foreman, inquired about who is responsible for road maintenance on the Cobalt Heritage Trail. Council recommended contacting the Historical Society. The CAO inquired about the plowing of snow on Douglas Pollard Drive; Council directed the CAO to look into the agreement. The Public Works Foreman, contacted three local electricians to request quotes for new lighting in the Public Works Shop. Council approved the LED lighting option from Campsall Electric, and to apply for the associated incentives.

Resolution No. 16-10-05

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman approved the purchase of lighting for the Shop in the amount of $7,915.00, plus HST from Campsall Electric, as described in option no. 3, quote dated September 13, 2016.

Carried.

2. Fire Department – The Fire Department has a regular meeting scheduled this Thursday. Volunteers attended the October 1st food drive for the Cobalt, Coleman, Latchford & Area Food Bank to collect donations.

3. Administration – Logan Belanger, CAO received an inquiry from TransCanada to access the old Ferguson Highway if their Right-of-Way access is inaccessible. Council approved the request. The office received a Ratepayer’s Comment Form with recommendations on plowing and cleaning the shoulders of Bass Lake Road; Council directed the recommendations to the Roads Department for review.

4. Animal Service Provider – No update.

Resolution No. 16-10-06

Moved By: Councillor Cathy Marcella Seconded By: Councillor Lois Perry Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

6. Delegations

6.1. Michelle Anderson, CCL Economic Development Officer – Update. Michelle reviewed the parameters for the Clean Water and Wastewater Fund (CWWF). Council requested if the funding could be used for the installation of blow-off values on the Township’s fire hydrants.

7. By-laws

7.1. Appoint Municipal Auditor for the Township of Coleman

Resolution No. 16-10-07

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 16-27 being a By-Law appoint a Municipal Auditor for the Township of Coleman for the 2016 fiscal year be read a first and second time.

Carried. Regular Meeting Minutes October 3, 2016

3

Resolution No. 16-10-08

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 16-27 be read a third and final time and be passed and enacted.

Carried.

8. Business Arising from the Minutes

8.1. City of Temiskaming Shores Environmental Assessment for New Waste Capacity – Council had no concerns with the Environmental Assessment.

8.2. FCM – Launch of the Canada 150 Community Leaders Network. Council accepted for information.

8.3. Request from North Tri-Board Student Transportation – Drop off Location – The CAO reviewed an email to provide detail and clarification on the request. Council approved, pending the approval and/or recommendations from the Township’s insurance provider.

8.4. Highway 11B – MTO Update. Mayor Cleroux commented that two culverts are slated to be changed this Fall. Mr. Gordan Rennie, Ministry of Transportation, contacted Mayor Cleroux to update that they received approval from the Ministry of Natural Resources and Forestry, for the construction of a berm in Gillies Lake North to restore water levels, and is scheduled to be completed by the end of October 2016.

9. New Business

9.1. Conferences:

9.1.1. Biomass North AGM and Forum

9.2. Motions:

9.2.1. Water Softener Purchase – Municipal Complex

Resolution No. 16-10-09

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Whereas three quotes were requested for the replacement of the water softener for the municipal complex;

Be it resolved that Council for the Township of Coleman accepts the quote from T.J. Adshead Inc. for a replacement water softener in the municipal complex in the amount of $2,289.01 plus tax, and authorizes the CAO to make arrangements for installation.

Carried.

9.2.2. Tire Purchase for the F-450 Public Works Vehicle – Tabled

Regular Meeting Minutes October 3, 2016

4

9.2.3. Purchase of Office Chairs – Municipal Office

Resolution No. 16-10-10

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman approves the purchase of two chairs for municipal office in the amount of $438.06, plus HST (each).

Carried.

9.2.4. Municipal Property Assessment Corporation: Re. – Request for Consideration Minutes of Settlement 2016 – Assessment Roll No.001-05301

Resolution No. 16-10-11

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the Council for the Township of Coleman hereby accepts the Request for Reconsideration Minutes of Settlement, from the Municipal Property Assessment Corporation for the following property and taxation year:

Roll No.: 5401 000 001 05301 0000 Taxation Year

Property Classification

Assessment Reduction

Amount of Tax Adjustment

2016

No Change – (RT)

$15,000

$163.95

9.3 Request for Council to Support the Purchase of Crown Land on Bass Lake – The Township received a request from Mr. Shane Hartzke to support a proposed purchase of crown land from the Ministry of Natural Resources and Forestry. In speaking with the MNRF, he was advised that it would be beneficial if the Township endorsed the sale of the land, to promote economic development of the region. Mr. Hartzke also presented letters of support from neighbouring property owners’, outlining that they have no objection to the sale. The request was reviewed by the Municipal planner, and it was noted that the transfer does not appear to have a negative impact on neighbouring owners of land (as only a portion of the lands are requested, and as demonstrated by the neighbours’ letters of support); it will not impact other adjacent land owners’ access to their property, and the use of the lands for cottage development is concert with the adjacent lot aligns with the Township’s planning policies. The Planner also noted that it would be recommended to rezone the lands from Rural to Shoreline Residential to be consistent with the zoning of the adjacent lands. Council provided Mr. Hartzke with their support.

9.4 Government of Canada – What does an Accessible Canada Mean to You? Council accepted as information.

10. Committee Reports

10.1. Public Works, Dan Cleroux – No update

10.2. Finance, Cathy Marcella – No Update

10.3. Government Liaison, Dan Cleroux – No update

10.4. Tourism & Recreation, Lois Perry – Councillor Lois Perry updated that she is working to schedule a carpenter to oversee the gazebo construction at Bass Lake, and has a list of volunteers who have offered to help.

Regular Meeting Minutes October 3, 2016

5

11. Correspondence

11.1. AMCTO – Board Meeting Highlights Express

11.2. AMO Construction Lien Act Review

11.3. Guide to Accessible Festivals and Outdoor Event

11.4. Hydro On – Acquisition of Woodstock Hydro Services Inc. and Haldimand County Hydro Inc.

11.5. Municipal World – October 2016

11.6. Notice of Confirmation of Staking – Pcl No. 14250

11.7. Notice of Confirmation of Staking – Pcl No. – 14246

11.8. Notice of Confirmation of Staking – Pcl No. 8269, 5098, 12922, 7775, 14251, 13860, 7773

11.9. ROMA – Municipal Delegations

11.10. TransCanada – One Pipeline. One Voice. Take a Stand

11.11. TransCanada Response Update

11.12. TransCanada Energy East Project Update

11.13. The Voice, Vol. 13 No. 20 – Friday, September 30, 2016

Resolution No. 16-10-12

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 11.1 to 11.13 be noted, filed and recorded in the minutes of this meeting.

Carried.

12. Notice of Motion

None

13. In camera (closed) session

Resolution No. 16-10-13

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 8:15 p.m.

to discuss the following matters:

1. Private Plowing Request Update – Portage Bay Road A

2. Mel’s Recycling

Carried.

Resolution No. 16-10-14

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council agrees reconvene in open session at 8:55 p.m. with a report.

Carried.

Council directed the CAO to contact the municipal lawyer to prepare a letter in response to the plowing of Portage Bay Road request. Regular Meeting Minutes October 3, 2016

6

14. Confirmatory By-law

Resolution No. 16-10-15

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 16-28 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 16-10-16

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 16-28 be read a third and final time and be passed and enacted.

Carried.

15. Adjournment

Resolution No. 16-10-17

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 9:00 p.m.

Carried. Regular Meeting Minutes October 3, 2016

2016-10-03-reg

7

General Accounts CAO

Mayor