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June 19, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, June 19th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:02 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Brian Bigelow, Public Works Foreman

Regrets:

Don Laitinen, Fire Chief

Members of the Public Present:

16

Members of Press Present:

Jim Patrick, CJTT

3. Adoption of the Agenda

Resolution No. 17-06-07

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the regular meeting of June 19, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-06-08

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – May 29, 2017

2. Special Meeting – June 12, 2017

Carried.

6. Accounts

Resolution No. 17-06-09

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $7,691.61 be passed and paid.

Carried.

Resolution No. 17-06-10

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that payroll in the amount of $27,856.38 for the month of May be passed and paid.

Carried. Regular Meeting Minutes June 19, 2017

2

7. Petitions and Delegations

7.1 Bernadette Bearisto & Jeannette Robertson – Bass Lake Lodge Rental 2017:

Ms. Bearisto and Ms. Robertson were in attendance to request that Mayor and Council consider renting the lodge at Bass Lake for their regular vacation weeks without the use of water or sewer facilities in the building, as well as to offer at a discounted rate. It was offered to move out of the lodge if the work on the septic systems was scheduled to begin.

The CAO contacted the Timiskaming Health Unit regarding the request. The Health Inspector provided an excerpt from the Health Protection and Promotion Act that we must provide a designated water source and sanitary facilities or a privy; as well as stated that it would be up to the Township to make these arrangements. Council directed the CAO to look into the request and report back to Council.

8. Staff Reports

1. Works Department – Work in the Public Works Department is going well, and staff are scheduled to work at Bass Lake next week in preparation for Canada Day activities. The brushing along Murphy Mill Road has been completed.

2. Fire Department – Councillor Laffrenier commented that the Ontario Fire Marshall training held on June 17, 2017 went well.

3. Administration: The CAO updated that the Township was successful in their project submission to the Clean Water and Wastewater Fund (CWWF); Council recommended scheduling a meeting with OCWA to discuss. The Bass Lake committee discussed the idea of a Rental Agreement for the Bass Lake Ball Field, and recommended a $400 damage/cleaning deposit for use; however, the field remains rentable at no fee. A draft Bass Lake Baseball Field Request Form and Agreement was presented to Council for consideration. Council agreed with the implementation of the agreement and recommended some changes. It will be presented back to Council for approval at the next regular meeting. OCWA informed the Township that the flow meter on Peter Street which totalizes flow to feed the east end of the distribution is not working. The technician assessed the unit and recommended its replacement. There are costs associated with quoting the work, and Council approved the preliminary costs.

Resolution No. 17-06-11

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of the Township of Coleman approves the preliminary costs for OCWA to quote the supply and install of a replacement ABB Flow Meter for the Coleman Water Distribution System.

Carried.

Letters from the Temiskaming Nordic Ski Club and the Temiskaming Foundation were reviewed at the last regular Council meeting, requesting entering into a sponsorship agreement. Following receipt of the letters, the Township was sent the associated documents for review, and Council approved the proposed agreement.

Resolution No. 17-06-12

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council of the Township of Coleman hereby acknowledges receipt of Staff Report No. 2016-06-01 regarding the Temiskaming Foundation Sponsorship Agreement between the Township of Colman and the Temiskaming Nordic Ski Club; and Regular Meeting Minutes June 19, 2017

3

That Council directs staff to prepare the necessary by-law for consideration at the June 19, 2017 Regular Council meeting.

Carried.

4. Animal Service Provider – No update.

Resolution No. 17-06-13

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Amend the Hours of Work Policy for the Township of Coleman

Resolution No. 17-06-14

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-25 being a by-law to amend the Hours of Work Policy for the Township of Coleman be read a first and second time.

Carried.

Resolution No. 17-06-15

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-25 be read a third and final time and be passed and enacted.

Carried.

9.2 Temiskaming Foundation Sponsorship Agreement – Sponsor the Temiskaming Nordic Ski Club for the Doug Worth Youth Fund grant

Resolution No. 17-06-16

Moved By: Councillor Susan Cote

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-26 being a by law to enter into the Temiskaming Foundation Sponsorship Agreement between the Corporation of the Township of Coleman and the Temiskaming Nordic Ski Club, to act as a sponsor for the grant from the Doug Worth Fund be read a first and second time.

Carried.

Resolution No. 17-06-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-26 be read a third and final time and be passed and enacted

Carried.

9.3 Waterfront Guidelines Manual for Bass Lake

Resolution No. 17-06-18

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-27 being a by-law to adopt a Waterfront Guidelines Manual for Bass Lake Beach be read a first and second time.

Carried.

Resolution No. 17-06-19

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-27 be read a third and final time and be passed and enacted

Carried. Regular Meeting Minutes June 19, 2017

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10. Business Arising from the Minutes

10.1. Support for Crown Land Purchase

The CAO updated that the planner reviewed the Application for Crown Land Purchase through the Ministry of Natural Resources and Forestry (MNRF), and found no concerns with the municipality submitting the application in partnership with Mr. Shane Hartzke in his effort to purchase a section of Crown Land adjoining his property. The MNRF does not accept applications directly from an individual to purchase standalone parcels for private recreation or residential purposes; therefore, the partnership was proposed.

Resolution No. 17-06-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman approves the submission of the Application for Crown Land in partnership with Mr. Shane Hartzke in support of his request to purchase a portion of Crown Land on Bass Lake from the Ministry of Natural Resources and Forestry.

Carried.

11. New Business

11.1 Conferences:

11.1.1 Breathe in a Fresh New Life in Northeastern Ontario – Invitation to the Launch of the Northeastern Immigration Portal

11.2 Motions:

11.2.1 2017 Canada Day Ad Hoc Committee Minutes – May 11, 2017

Resolution No. 17-06-23

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council for the Township of Coleman accepts the minutes from the 2017 Canada Day Ad Hoc Committee, from the meeting on May 11, 2017.

Carried.

11.2.2 Municipality of Brockton – Oppose Amendment to the Conservation Authorities Act – Not Approved

11.3 Bass Lake UV Filtration System – Quotation – The CAO requested four quotations which included a deadline for submission of end of business June 19th. To date, one quotation has been received. Council requests additional quotations be presented to Council for consideration due to the cost of the unit.

11.4 Bass Lake Bunkie Foundation

Resolution No. 17-06-24

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman accepts the quote received by Armand Maurice Construction for the supply and install of Postech Screw Piles for the Bunkie at Bass Lake in the amount of $1,550.00 plus HST.

Carried Regular Meeting Minutes June 19, 2017

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12. Committee Reports

12.1. Public Works Dan Cleroux – No Update.

12.2. Finance, Cathy Marcella – The CAO updated the May financials will be forthcoming.

12.3. Government Liaison, Dan Cleroux – No update.

12.4. Tourism & Recreation, Lois Perry – Council discussed that the septic system installation is required no later than Friday to begin the tendering process.

13. Correspondence

13.1. The College of Physicians and Surgeons of Ontario – Nominate an Outstanding Ontario Physician in your Community

13.2. DTSSAB – Making Application Forms and Applicant Guides Available for Applicants of the Ontario Renovates Component (ORC) of the Investment in Affordable Housing for Ontario program.

13.3. Ministry of Municipal Affairs – Proposed Building Better Communities and Conserving Watersheds Act

13.4. Ministry of Natural Resources and Forestry – Notification of Environmental Registry Posting Regarding the Proposed Outcome of the Conservation Authorities Act Review.

13.5. Municipal Employer Pension Centre Ontario – MEPCO Board Supports Proposal to Strengthen Plan Health

13.6. Municipal World – June 2017

13.7. Moose Call, Volume 41, Issue 43

13.8. Notice of Confirmation of Staking – Lot 7, Con 6

13.9. Notice of Confirmation of Staking – Lot 13, Con 4

13.10. Northern Ontario Business – June 2017

13.11. Government of Ontario – Canadian Free Trade Agreement

13.12. Ombudsman Ontario – May Newsletter

13.13. Ontario Power Generation – Ensuring a Safe, Permanent Solution to Manage Nuclear Waste

13.14. The Voice – Volume 14, No.12

Resolution No. 17-06-25

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.14 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-06-20

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

Be it resolved that Council agrees to convene in closed session at 6:47 p.m. to discuss the following matters:

1. Chitaroni Subdivision

Regular Meeting Minutes June 19, 2017

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2. Development Agreement – Pamela Grenier

Carried.

Resolution No. 17-06-21

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council agrees reconvene in open session at 8:08 p.m. with a report.

Carried.

Council directed the CAO to arrange a public meeting regarding the plan of subdivision at Portage Bay on Tuesday, June 27, 2017 at 6:30 p.m. in the Community Hall, as well as to advertise in the Community Bulletin and hand-delivered letters to residents along Portage Bay Road A. Council also directed the CAO to prepare and send a letter to Pamela Grenier regarding the development agreement.

16. Confirmatory By-law

Resolution No. 17-06-26

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-28 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-06-21

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-28 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-06-28

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that this meeting do now adjourn at 9:00 p.m.

Carried.

June 12, 2017

Minutes of a Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, June 12th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

3. Adoption of the Agenda

Resolution No. 17-06-01

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the agenda for the special meeting of June 12, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Accounts

Resolution No. 17-06-02

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $21,731.95 be passed and paid.

Carried.

6. New Business

6.1. Open House Information Session – Metals Tech

The CAO reviewed an invitation from MetalsTech for an open house occurring at the Coleman Community Hall on Tuesday, June 13th from 4:00 p.m. until 6:00 p.m. Representatives will be in attendance to answer any questions regarding mineral exploration in the Bay Lake area. They are in the early stages of exploration to evaluate the geological potential of the mineral claims.

7. In camera (closed) session

Resolution No. 17-06-03

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board Special Meeting Minutes June 12, 2017

2

Be it resolved that Council agrees to convene in closed session at 6:25 p.m. to discuss the following matters:

1. Sale of Surplus Municipal Land – Appraisal Review

Resolution No. 17-06-04

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 6:43 p.m. with a report.

Carried.

The Township did not receive any tenders in response to the advertisement for the sale of surplus land at a minimum tender amount; therefore, Council approved the re-advertisement of the properties with no minimum amount, by inviting tenders for Council review.

Resolution No. 17-06-05

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman authorizes the CAO to re-advertise the Sale of Land of the attached properties, using the same advertisement; however, removing the minimum bid price for inviting tenders, for 10 days.

Carried.

8. Adjournment

Resolution No. 17-06-06

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that this meeting do now adjourn at 6:45 p.m.

Carried. CAO

Mayor

May 29, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, May 29th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:04 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Brian Bigelow, Public Works Foreman

Members of the Public Present:

1

3. Adoption of the Agenda

Councillor Cathy Marcella requested the addition of item 11.5 – FONOM Report, and Mayor Cleroux requested the addition of item 11.6 – Mining Update, as well as to add Chitaroni Subdivision to Section 15. Closed Section, as the matters is about personal matters about an identifiable individual.

Resolution No. 17-05-43

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the agenda for the regular meeting of April 18, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-05-44

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – May 15, 2017

Carried.

6. Accounts

Resolution No. 17-05-45

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the general accounts in the amount of $251,644.49 be passed and paid.

Carried. Regular Meeting Minutes May 29, 2017

2

7. Petitions and Delegations

None

8. Staff Reports

1. Works Department –

2. Fire Department – Don Laitinen, Fire Chief, updated

3. Administration:

4. Animal Service Provider – No update.

Resolution No. 17-05-48

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Tax Rate

Resolution No. 17-05-49

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-24 being a By-law to provide for the adoption of tax rates, and to further provide for penalty and interest in default of payment thereof for 2017 to adopt the current estimates for the year 2017, and set a cut-off date for the frozen assessment listing be read a first and second time.

Carried.

Resolution No. 17-05-50

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-24 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

None

11. New Business

11.1 Conferences:

11.1.1 Provincial Emergency Management Conference

11.2 Motions:

11.2.1 Bass Lake Camping Rates – 2017

Resolution No. 17-04-32

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman approves the Bass Lake Camping Rates for 2017 as follows: Regular Meeting Minutes May 29, 2017

3

Carried.

11.2.2 Bass Lake Swimming and Recreation Program Rates – 2017

Resolution No. 17-04-33

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman approves the Bass Lake Swim and Recreation Program Rates for 2017 as follows:

Carried.

11.2.3 Municipality of Port Hope – Incineration of Waste – Not Approved

11.2.4 Municipality of Dutton Dunwich – Halt Wind Power Approvals in Unwilling Host Communities

Resolution No. 17-04-34

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman supports the Municipality Dutton Dunwich resolution no. 2017-06-27passed at their meeting of Council on April 12, 2017 supporting the Private Member’s Bill of Sam Oosterhoff, MPP for Niagara-West Glanbrook proposing the government halt all wind power approvals in unwilling host communities; and Regular Meeting Minutes May 29, 2017

4

Further that this resolution of support be circulated to the Honourable Kathleen Wynne, Premier of Ontario; the Honourable Minister of Energy, Glenn Thibeault; the Association of Municipalities of Ontario (AMO), the MPP Timiskaming-Cochrane; and the Municipality of Dutton Dunwich.

Carried.

11.2.5 Francois Choquette, MP (Drummond) – Support of Bill C-203 – Not Approved

11.2.6 2016 Financial Statements

Resolution No. 17-04-34

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council accepts the 2016 Audited Financial Statements for The Corporation of the Township of Coleman.

Carried.

11.3 FONOM – Notice to Membership to Amend the FONOM Constitution – Council accepted for information.

11.4 Town of Kirkland Lake – DTSSAB Surplus Reserve – Council reviewed the letter and tabled until an upcoming meeting.

11.5 Temiskaming Transit – Donation Request – Council directed the CAO to include the donation in the 2017 budget.

11.6 Lions Club of Cobalt and Coleman – Donation Request for After School Recreational Opportunity – Council directed the CAO to contact the Lions Club to discuss applying to the Temiskaming Foundation Kids Sake Fund.

11.7 Explornet – Mayor Cleroux invited an Explornet representative to attend a public meeting to discuss the installation of towers for increased internet service coverage.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update.

12.2. Finance Cathy Marcella – The CAO commented that the 2017 budget presentation to Council has been postponed until a response is received for the use of OCIF funding, as it may modify the allocation of revenue for the payment of road infrastructure.

12.3. Government Liaison Dan Cleroux – No update.

12.4. Tourism & Recreation Lois Perry – The Bass Lake Committee will meet on April 20, 2017 to review candidates for the positions at Bass Lake.

13. Correspondence

13.1. Hydro One Joint Use Alert – Potential Hazard Wood Poles

13.2. BNE Contractors Inc. – Introduction Letter

13.3. Forests Ontario – Launch of Two Initiatives (Heritage Tree Program and Ontario’s Green Leaf Challenge)

13.4. Haliburton Solar & Wind

13.5. Moose Call – April 2017

13.6. Municipal World, April 2017

13.7. Notice of Confirmation of Staking – April 18, 2017 – Any work completed on our land

13.8. 2017 Premier’s Award for Agri-Food Innovation Excellence

13.9. TDG Safety Awareness – First Responder Safety Awareness Kit

Regular Meeting Minutes May 29, 2017

5

Resolution No. 17-04-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.9 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-05-46

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

Be it resolved that Council agrees to convene in closed session at 6:30 p.m. to discuss the following matters:

1. Chitaroni Subdivision

2. Sharp Lake

Carried.

Resolution No. 17-05-47

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council agrees reconvene in open session at 8:00 p.m. with a report.

Carried.

Council directed the CAO to contact the municipal planner regarding the Chitaroni Subdivision.

16. Confirmatory By-law

None

17. Adjournment

Resolution No. 17-04-37

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 8:12 p.m.

Carried. Regular Meeting Minutes May 29, 2017

6

General Accounts CAO

Mayor

May 15, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, May 15th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:01 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Regrets:

N/A

Members of the Public Present:

Mary Church, Remax Real Estate

Members of the Press Present:

Jim Patrick, CJTT

3. Adoption of the Agenda

Mayor Dan Cleroux requested the addition of 11.6 – Dahrouge Geological Consulting Ltd. under New Business.

Resolution No. 17-05-25

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of May 15, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-05-26

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – May 1, 2017

Carried.

6. Accounts

Resolution No. 17-05-27

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $34,305.26 be passed and paid.

Carried.

7. Petitions and Delegations

None Regular Meeting Minutes May 15, 2017

2

8. Staff Reports

1. Works Department – Brian Bigelow, Foreman, stated that work is going well and the playground equipment at Bass Lake has been installed.

2. Fire Department – Don Laitinen, Fire Chief, updated that the Ontario Fire Marshall (OFM) course held at the Coleman Community Hall was a success, and that they are interested in hosting more classes at the facility. The Fire Chief discussed the possibility of constructing a fire training facility, and inquired if a quote could be submitted for potential funding opportunities. The facility could be used for training and could also generate revenue from renting the unit. Council directed the CAO to investigate procedures for the Fire Chief when time is taken from work to attend courses/ training. Two highway clean-up activities may be scheduled in 2017 – dates to be determined. Councillor Cote requested developing a sign-in and sign-out protocol for the Fire Department.

3. Administration – Logan Belanger, CAO, received a letter from the Ministry of Natural Resources and Forestry regarding the Water Management Plan (WMP) resolution. It stated that the WMP for the Montreal River is currently under development with efforts being made to finalize. Once finalized, a Standing Advisory Committee (SAC) may be established to review and advise on matters relating to its implementation, assist in the monitoring and to assist in communications of a WMP. The CAO provided feedback received from a resident regarding the review of private plowing costs. A letter was received from St. Patrick School regarding a donation for the Female Athlete of the Year Award. Council included $150.00 in the budget and staff will present the award during the ceremony on June 26th. A letter was received from the Ontario Provincial Police regarding Motor Vehicle Collision reports. Council is not interested in registering for the information at this time. Mr. Graham Gambles provided supporting documentation to follow-up on his presentation to Council on May 15, 2017, and the CAO distributed for Council review. The CAO presented Staff Report No. 2017-05-01 to amend by-law no. 17-17 to include the addition of a metal/ tin ceiling on the Bass Lake Gazebo construction.

Resolution No. 17-05-28

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Whereas the Council of the Township of Coleman hereby acknowledges receipt of Staff Report No. 2016-05-01 regarding the amendment to by-law No, 17-17 to include the installation of a metal/tin ceiling in the Bass Lake Gazebo;

Be it resolved that Council directs staff to prepare the necessary by-law for consideration at the May 15, 2017 Regular Council meeting.

Carried.

4. Animal Service Provider – no update

Resolution No. 17-05-29

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried. Regular Meeting Minutes May 15, 2017

3

9. By-laws

9.1. Amend By-law No. for the Gazebo/ Lifeguard Shack Construction

Resolution No. 17-05-30

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-22 being a by-law to amend By-law No. 17-17 to enter into an Agreement with Armand Maurice Construction to supply all services, equipment, labour, supervision, tools and materials that are necessary for the Construction of a Gazebo/ Lifeguard Shack at Bass Lake Beach be read a first and second time.

Carried.

Resolution No. 17-05-31

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-22 be read a third and final time and be passed and enacted.

Carried.

9.2. 2017 Municipal Budget

Resolution No. 17-05-33

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-23 being a by-law to adopt the 2017 Municipal Budget for The Corporation of the Township of Coleman be read a first and second time.

Carried.

Resolution No. 17-05-34

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-23 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1. 2017 Municipal Budget

The CAO presented Council with the 2017 municipal budget for review. The revenues and proposed expenses were reviewed. Notably, policing costs increased by $20,914, and the following projects/ purchases were budgeted: approximately six sets of bunker gear for the fire department; a new plow for the Ford 450 (required for private plowing); $12,500 to complete a joint water project with the Town of Cobal; a UV filtration system for Bass Lake, and $57,966 of infrastructure work at Bass Lake (including a new cabin, two septic systems, a gazebo/ lifeguard shack and associated electrical work). The 2017 wage grid was presented with a one (1) percent increase, and the 2017 municipal tax rates have been maintained. The donation schedule included $15,000 to various agencies.

Resolution No. 17-05-32

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Be it resolved that Council reviewed and approved the 2017 Municipal budget with was a zero percent increase to the municipal tax rate, and a one percent increase in wages for municipal employees; and

That Council directs staff to prepare the necessary by-law for consideration at the May 15, 2017 Regular Council meeting.

Carried. Regular Meeting Minutes May 15, 2017

4

10.2. Town of Kirkland Lake – DTSSAB Surplus Reserve – Tabled

.

11. New Business

11.1 Conferences:

11.1.1 LAS 2017 Town Hall Sessions

11.2 Motions:

11.2.1 Township of North Frontenac – Hydro Reduction of 25% Not Applicable to Seasonal Residents

Resolution No. 17-05-39

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman supports the Township of North Frontenac’s resolution No. 222-17 regarding that the Hydro reduction of 25 percent is not applicable to seasonal residents; and

Further that this resolution of support be circulated to the Premier of Ontario; the Minister of Energy; MPP Timiskaming-Cochrane; and the Township of North Frontenac.

Carried.

11.2.2 Township of Lakeshore – Request to Province of Ontario to Ease Restrictions of Surplus Dwelling Severances in Areas Zoned Agriculture – Not Approved

11.2.3 Approval – 2017 Township of Coleman Wage Grid

Resolution No. 17-05-40

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman adopt the attached 2017 Chief Administrative Officer Salary, and the Staff Wage Grid (inclusive of a 1% increase), retroactive to January 1, 2017.

Carried.

11.3 Request from Nordic Ski Club & Temiskaming Foundation – Direction of Funds for the Doug Worth Developing Skiers Bursary.

Council reviewed the letters, and the CAO will contact the Temiskaming Foundation to request a letter from the auditor prior to approval.

11.4 Town of Latchford – Latchford 110/ Canada 150 Parade/ Contribution

Council reviewed the correspondence and supported the Fire Department participating in the Parade to celebrate Latchford’s 110 and Canada’s 150 anniversary on July 15, 2017.

11.5 Development of Municipal Land for Residential Lots

Mayor Cleroux identified an area of municipally owned land for potential development, and Council directed the CAO to contact the Planner to investigate if a subdivision could be a possibility. Regular Meeting Minutes May 15, 2017

5

11.6 Dahrouge Geological Consulting Ltd.

The Township received a letter from the consulting group who have been engaged by a mineral exploration company, MetalsTech Ltd. to explore the mineral claims that were recently staked. The potential work in the typical exploration timeline would be to conduct ground geophysical surveys, stripping of overburden to expose bedrock, and core-drilling. Council requested that no exploration activities begin until a meeting has been set with Council to discuss work on municipally owned land.

12. Committee Reports

12.1. Public Works, Dan Cleroux – No Update

12.2. Finance, Cathy Marcella – Councillor Marcella attended the FONOM conference in North Bay from May 10-12, 2017, and will provide Council with a report at the next regular council meeting.

12.3. Government Liaison, Dan Cleroux – No update

12.4. Tourism & Recreation, Lois Perry – Council recommended contacting the Timiskaming Health Unit to begin the process to replace the septic systems in the lower part of Bass Lake Park. Mayor Cleroux provided an update on the activities scheduled as Bass Lake for Canada Day.

13. Correspondence

13.1 CCL Economic Development Initiative Committee Meeting Minutes – March 14, 2017

13.2 CCL Economic Development Initiative Committee Meeting Minutes – April 11, 2017

13.3 Cheryl Gallant – Newsletter April 12, 2017

13.4 Earlton-Timiskaming Regional Airport – March 2017 Financials

13.5 FONOM – 2015-2016 Audited Financial Statements

13.6 Knox – Risk Reporter Magazine

13.7 Ministry of Citizenship and Immigration – Lincoln M. Alexander Award

13.8 Ministry of Municipal Affairs and Housing – Proposed Building Code – Septic Pump Out – Not moving forward

13.9 Ministry of the Environment and Climate Change – Revisions to Ontario’s Drinking Water Quality Management Standard

13.10 Ministry of Tourism Culture and Sport – Cycling Update from MTO and MTCS Ministers

13.11 Municipal World May 2017

13.12 Temiskaming Municipal Building Association – 2016 Financial Statements

13.13 Timiskaming Health Unit – 2016 Audited Financial Statements

13.14 Union Gas – Ontario Energy Board Notice to Customers of Union Gas Limited

13.15 Notice of Confirmation of Staking – Dated May 4, 2017

13.16 Notice of Confirmation of Staking – Dated May 8, 2017

13.17 The Voice – Friday May, 12, 2017

13.18 The Working Forest – Spring #2 2017

Resolution No. 17-05-41

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.18 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None Regular Meeting Minutes May 15, 2017

6

15. In camera (closed) session

Resolution No. 17-05-35

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local board employees;

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

Be it resolved that Council agrees to convene in closed session at 7:05 p.m. to discuss the following matters:

1. Request to Purchase Municipal Property – Appraisal Review

2. Severance Application – Chitaroni

Carried.

Resolution No. 17-05-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council agrees reconvene in open session at 7:57 p.m. with a report.

Carried.

Council directed the CAO to prepare a motion to accept the appraisals provided by Mary Church, Remax Real estate, and to proceed with the procedure for sale. Council directed the CAO to submit a letter to the Chitaroni’s regarding the severance application.

Resolution No. 17-05-37

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Whereas the Council for the Township of Coleman considers it desirable and expedient that the described lands (declared surplus at the May 1, 2017 regular meeting of Council) be sold directly to the adjacent land owners, Mr. William Caverly and to Mr. George Shortreed;

Be it resolved that the Council for The Corporation of the Township of Coleman approves the appraisal of fair market value as provided by Mary Church, Remax Real Estate for the real property owned by the Township, as described below:

 Part 1, Plan 54R-5913; Part of Lot 23, Con 1; Geographic Township of Coleman (shown as Road Allowance on a Plan by H.W. Sutcliffe dated June 17, 1926) – $1,500

 Part 2, Plan 54R-5913; Part of Lot 23, Cons 1 & 2; Geographic Township of Coleman (shown as Road Allowance on a Plan by H.W. Sutcliffe dated June 17, 1926) – $2,500

Further that Council for the Township of Coleman directs the CAO to provide notice to the public of the proposed sale per conditions outlined in the Township’s Sale of Real Property by-law No. 04-34, and to begin with the proceedings to stop up and close the portion of municipal road allowances for the subject lands described above, in accordance with By-law No. 03-01.

Carried.

Resolution No. 17-05-38

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas the Council for the Township of Coleman considers it desirable and expedient that the described lands (declared surplus at the April 3, 2017 regular meeting of Council) be sold directly to the adjacent land owner, Mr. Steve Jacksic;

Be it resolved that the Council for The Corporation of the Township of Coleman approves the appraisal of fair market value as provided by Mary Church, Remax Real Estate for the real property owned by the Township, as described below: Regular Meeting Minutes May 15, 2017

7

1. COLEMAN CON 5 S PT LOT 12 PCL 13604SST – $4,000

Further that Council for the Township of Coleman directs the CAO to provide notice to the public of the proposed sale per conditions outlined in the Township’s Sale of Real Property by-law No. 04-34.

Carried.

3. Confirmatory By-law

None

4. Adjournment

Resolution No. 17-05-42

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:35 p.m.

Carried. Regular Meeting Minutes May 15, 2017

8

General Accounts CAO

Mayor

May 1, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, May 1st, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:04 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Brian Bigelow, Public Works Foreman

Members of the Public Present:

2

Members of the Press Present:

Jim Patrick, CJTT

 

3. Adoption of the Agenda

Mayor Dan Cleroux requested the addition of 11.6 – Still Standing under New Business.

Resolution No. 17-05-01

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the regular meeting of May 1, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-05-02

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – April 18, 2017

Carried.

6. Accounts

Resolution No. 17-05-03

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $61,740.69 be passed and paid.

Carried.

Resolution No. 17-05-04

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that payroll accounts in the amount of $15,373.52 for the month of April 2017 be passed and paid.

Carried. Regular Meeting Minutes May 1, 2017

2

7. Petitions and Delegations

7.1 Marsh Bay Association – Water Management Plan, Represented by Mr. Jim O’Brien –

Mr. O’Brien provided an update to Council following the last regular meeting. He received a contact name from the Ministry of Natural Resources and Forestry, and provided the contact with the history on the Water Management Plan, the easements, as well as reminded that the committee should have a representative from the Township and from the Marsh Bay Association in accordance with the Plan. Council directed the CAO to arrange a meeting with the MNRF and the Association.

7.2 Rock Walk Park Inc. Represented by Mr. Graham Gambles – Global Geo Park.

Mr. Gambles provided a package to council consisting of a PowerPoint presentation regarding Global Geoparks in Canada; a “scoping study” evaluation report; as well as a Map Attractions List. The intent of the project is to attract and improve tourism. In May 2016, the group was provided with Aspiring Geopark Status. To proceed and to gain UNESCO branding, they require municipal founding members and at least one “flagship” organization, and are currently approaching municipalities in the Timiskaming District (Ontario and in Quebec). These members will decide on the management, constitution and associated by-laws. The founding members would have a financial contribution towards gaining the UNESCO stamp (expected 2020). Council thanked Mr. Gambles for the information.

8. Staff Reports

1. Works Department – Mayor Cleroux commented that there has been some damage to lawns from winter maintenance, and directed the Public Works Department to begin repair work. Mayor Cleroux noticed some brushing on municipal road ways, and inquired if the Foreman could investigate.

2. Fire Department – Don Laitinen, Fire Chief, updated that the CAO is looking into PTSD training and the cost associated for the fire department. The Coleman Fire department will participate in the Canada Day parade in Cobalt, and will transition to Bass Lake. The Rural Firefighter course through the Ontario Fire Marshall is scheduled in the Community Hall this weekend. SMC will be donating three children’s “bunker gear” to the Fire Department.

3. Administration – The CAO received a Comment Form regarding the condition of a section of sidewalk on Montreal Avenue. Council directed the Public Works Department to remove this section. The Provincial Emergency Operation Centre inquired if the Township would consider being a Host Community for evacuees. Council directed the CAO to review the Red Cross report regarding how many displaced community members the Township could host in the Community Hall. The Township received a letter from the Friends of Yogart Exception Kids Camp, requesting a donation for the Yogart Exceptional Kids Summer Camp. Unfortunately, the Finance Committee members have allocated 2017 donations based on requests submitted during budget review. Following the April 3, 2017 meeting, Council requested a list of roads to be graded as part of the Town of Latchford’s road maintenance sharing agreement proposal. The roadways would include Anamanip Road and Dump Road; Council approved contacting Latchford to finalize the arrangements.

4. Animal Service Provider – no update

Regular Meeting Minutes May 1, 2017

3

Resolution No. 17-05-05

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. To Enter into an Agreement to Hire a Bass Lake Operator for the 2017 Summer Season

Resolution No. 17-05-06

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-18 being a by-law to enter into an Agreement with an Independent Operator for the Operation of Bass Lake Park be read a first and second time.

Carried.

Resolution No. 17-05-07

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-18 be read a third and final time and be passed and enacted.

Carried.

9.2. Post-Traumatic Stress Disorder (PTSD) Policy

Resolution No. 17-05-08

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-19 being a by-law to adopt a Post-Traumatic Stress Disorder Policy be read a first and second time.

Carried.

Resolution No. 17-05-09

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-19 be read a third and final time and be passed and enacted.

Carried.

9.3. Agreement with Still Standing 4 Productions Ontario Inc.

Resolution No. 17-05-10

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-21 being a by-law to enter into a Location Release Agreement with Still Standing 4 Productions Ontario Inc. regarding filming on Municipal Property for the Production of Still Standing (EPS: 401-413) be read a first and second time.

Carried.

Resolution No. 17-05-11

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-21 be read a third and final time and be passed and enacted.

Carried. Regular Meeting Minutes May 1, 2017

4

10. Business Arising from the Minutes

10.1. Surplused Lands Update – Prior to advertisement, the CAO is currently waiting on the reports prepared by the Ministry of Northern Development and Mines (MNDM) for the review with regard to mineral potential and human health and safety. The Mine Rehabilitation and Compliance section was consulted during the review

10.2. Town of Kirkland Lake – DTSSAB Surplus Reserve – Tabled

10.3. 2017 Municipal Budget – The Finance Committee will meet on Thursday, May 4th at 6:00 p.m. in Council Chambers to finalize the 2017 draft municipal budget in anticipation of presenting to Council at the regular meeting on Monday, May 15, 2017, beginning at 6:00 p.m.

.

11. New Business

11.1 Conferences:

11.1.1 AMCTO Spring Workshops & Webinars

11.2 Motions:

11.2.1 Volunteer Firefighter Appointment – Kayla Kirkland

Resolution No. 17-05-12

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman hereby appoints Kayla Kirkland as a Volunteer Firefighter to the Coleman Fire Department.

Carried.

11.2.2 Seniors’ Month Proclamation

Resolution No. 17-05-13

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas Seniors’ Month is an annual province-wide celebration;

Whereas seniors have contributed and continue to contribute immensely to the life and vibrancy of this community;

Whereas seniors continue to serve as leaders, mentors, volunteers and important and active members of this community;

Whereas their contributions past and present warrant appreciation and recognition and their stories deserve to be told;

Whereas the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community;

Whereas the knowledge and experience seniors pass on to us continues to benefit all;

Be it resolved that Council for the Township of Coleman do hereby proclaim June 1-30, 2017 Seniors’ Month in the Township of Coleman and encourage all citizens to recognize and celebrate the accomplishments of our seniors.

Carried.

11.2.3 Hire Summer Students

Resolution No. 17-05-14

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman approves hiring of the following summer student positions for the 2017 Summer Season:

 Two Labourers for the Public Works Department

 One Head Lifeguard/ Swim Instructor

 Three Swim Instructors/ Recreation Coordinators

Carried. Regular Meeting Minutes May 1, 2017

5

11.2.4 Canada Day Event Committee Members

Resolution No. 17-05-15

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman appoints the following Council members to the 2017 Canada Day Event planning committee: Mayor Dan Cleroux, Councillor Lois Perry and Logan Belanger, CAO.

Carried.

11.3 CIBC – Client Meet and Greet – Council accepted for information; and will confirm attendance at a later date.

11.4 Temiskaming Shores & Area Chamber of Commerce – Annual Dinner/ Business Awards – Council accepted for information.

11.5 Town of Latchford – 110th Anniversary/ Canada 150 Event – Council accepted for information.

11.6 Still Standing – Mayor Cleroux commented that Still Standing Productions will be in the area next week to begin filming for a CBC television show, and require a signed Location Release Agreement to publicize Coleman property on television. Council directed the CAO to prepare the necessary by-law at the May 1, 2017 regular meeting of Council to enter into an agreement with Still Standing 4 Productions Inc. to film municipally owned property within the Township of Coleman.

12. Committee Reports

12.1. Public Works, Dan Cleroux – No Update

12.2. Finance, Cathy Marcella – The March 2017 financial reports were presented to Council for review.

12.3. Government Liaison, Dan Cleroux – No update

12.4. Tourism & Recreation, Lois Perry – The CAO updated that the Chief Building Official inspected the concession stand and cabins at Bass Lake and determined that four cabins are not structurally sound for rental. Council also discussed that Cabin 1 has not been rented due to a reoccurring insect problem that has been persisting since Kiwanis Club ownership. Despite efforts to fumigate, it has remained in a non-rentable state. Council discussed, and determined that the cost to repair the cabins is not a feasible long-term solution. For the short term, Council instructed the CAO to develop a plan to demolish the cabins, and to obtain a quote to modify the sites for potential trailer rentals.

Resolution No. 17-05-16

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas the Chief Building Official inspected the Cabins at Bass Lake Park and determined that Cabins No. 2,3,4 and 7, are not structurally sound for rental; and

Whereas, the Chief Building Official determined that Cabins No. 1 and 5 are in fair condition; and

Whereas historically Cabin No. 1 has not been rented due to insect infestation;

Be it resolved that Council for the Township of Coleman hereby authorizes that Cabins No. 1,2,3,4 and 7 at Bass Lake Park to be declared surplus and properly disposed of and/or discarded (demolished and cleared from the property).

Carried. Regular Meeting Minutes May 1, 2017

6

13. Correspondence

13.1 AMO Policy Update – Federal Cannabis Legislation Tabled

13.2 AMO policy Update – Provinces Announces Fair Housing Plan for Ontario

13.3 AMO Policy Update – Waste Diversion – Blue Box Today and Tomorrow

13.4 AMO Communications – Province Announces Details of Basic Income Pilot

13.5 FONOM – Pleased with Federal Governments Commitment to Northern Ontario

13.6 FONOM – Spring Newsletter 2017

13.7 Focus NORTH – Showcasing Business Success in 2017

13.8 Ministry of Citizenship and Immigration – Call for Nominations for the Champion of Diversity Award

13.9 Ministry of Government and Consumer Services – New Parentage and Legal Name Rules

13.10 Ministry of Community Safety and Correctional Services – Emergency Preparedness (EP) Week

13.11 Northern Ontario Business – May 2017

13.12 PLUSDELTA – Consulting Engineers of Ontario

13.13 Timiskaming Health Unit – Bill S-228 – Prohibiting Food and Beverage Marking Directed at Children

13.14 Timiskaming Health Unit – Small Drinking Water Systems Newsletter

13.15 Township of James – Montreal River Water Management Plan Resolution of Support

13.16 The Voice, Vol 14, No. 09

Resolution No. 17-05-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that correspondence items 13.1 to 13.16 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-05-18

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local board employees;

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

Be it resolved that Council agrees to convene in closed session at 9:20 p.m. to discuss the following matters:

1. Request to Purchase Municipal Property

Carried.

Resolution No. 17-05-19

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 9:24 p.m. with a report.

Carried. Regular Meeting Minutes May 1, 2017

7

Council directed the CAO to prepare a motion to surplus a parcel of land owned by the Township of Coleman to begin the procedure for sale.

Resolution No. 17-05-20

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Whereas pursuant to Section 268 of the Municipal Act before selling any land Council shall by by-law or resolution at a meeting open to the public declare land to be surplus; and

Whereas the Township of Coleman defines the process and procedure for the sale of real property owned by the Municipality in By-law No. 04-34; and

Whereas the Township of Coleman defines the process to provide notice for Highway Closings in By-law No. 03-01; and

Therefore be it resolved that the Council for The Corporation of the Township of Coleman declares the following land surplus to the Corporation’s municipal requirements and may be disposed of by sale, subject to compliance with the provisions of the Municipal Act, and in accordance with By law No 04-34 respecting the land sale procedures:

 Part 1, Plan 54R-5913; Part of Lot 23, Con 1; Geographic Township of Coleman (shown as Road Allowance on a Plan by H.W. Sutcliffe dated June 17, 1926)

 Part 2, Plan 54R-5913; Part of Lot 23, Cons 1 & 2; Geographic Township of Coleman (shown as Road Allowance on a Plan by H.W. Sutcliffe dated June 17, 1926)

And Further that the CAO be authorized to begin the proceedings to stop up and close the portion of municipal road allowances for the subject lands described above, in accordance with By-law No. 03-01.

Carried.

16. Confirmatory By-law

Resolution No. 17-05-21

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-20 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-05-22

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-22 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-04-23

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 9:27 p.m.

Carried. Regular Meeting Minutes May 1, 2017

8

General Accounts CAO

Mayor

April 18, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Tuesday, April 18th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:04 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Brian Bigelow, Public Works Foreman

Members of the Public Present:

6

3. Adoption of the Agenda

Mayor Cleroux requested the addition of item no. 11.7 Explornet under New Business.

Resolution No. 17-04-22

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the agenda for the regular meeting of April 18, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-03-23

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – April 3, 2017

Carried.

6. Accounts

Resolution No. 17-03-24

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $55,738.48 be passed and paid.

Carried.

7. Petitions and Delegations

7.1 Michelle Anderson, CCL Economic Development Officer – Update – Michelle Anderson provided a copy of the Connect to Innovate funding application with the Council package. She inquired if there were any questions. Council approved the submission of the application.

Regular Meeting Minutes April 18, 2017

2

Resolution No. 17-04-25

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas the Connect to Innovate program will invest $500 million by 2021, to bring high-speed Internet to rural and remote communities in Canada; and

Whereas, in these communities, challenging geography and smaller populations present barriers to private sector investment in building, operating and maintaining infrastructure; and

Whereas, this program will support new “backbone” infrastructure to connect institutions like schools and hospitals with a portion of funding for upgrades and “last-mile” infrastructure to households and businesses;

Be it resolved that Council for the Township of Coleman supports the submission of the Connect to Innovate funding application as a partnership with the Town of Latchford and a local Internet Service Provider (Parolink) in an effort to improve internet service availability throughout both municipalities; and

Further that Council for the Township of Coleman commits to a municipal contribution of $12,500.00.

Carried.

7.2 Cobalt Historical Society – Update

It was with great sadness that Council received news of the passing of Ms. Viviane Hylands. Council offered their deepest sympathy to her family and friends, and expressed their highest respect for Ms. Hylands, as she was a dedicated resident of her community.

7.3 Marsh Bay Association – Water Management Plan – Mr. Jim O’Brien provided the draft terms of reference for the Montreal River Water Management Plan Standing Advisory Committee; to date, the Plan or the Committee has not been implemented. He expressed concerns regarding the opportunity to participate and communicate with the Ministry of Natural Resources and Forestry (MNRF), since (under the 2002 guidelines), land owners along the Montreal River signed easement agreements under the pretense of the above-noted agreement. Mr. O’Brien has contacted the MNRF; however, has not been able to reach a representative. Mayor Cleroux recommended submitting a letter to Council, and the Township will invite the MNRF to a meeting.

8. Staff Reports

1. Works Department – The Public Works Department is working on spring maintenance, including monitoring water levels of local lakes and culverts. The Foreman contacted Miller Paving to discuss maintenance on the municipal parking lot.

2. Fire Department – Don Laitinen, Fire Chief, updated that the Fire Department received an application for membership from Kayla Kirkland; Council directed the CAO to prepare a motion for the next regular meeting. The Fire Chief will be organizing Post Traumatic Stress Disorder (PTSD) training for the Department, as well as reminded Council of the Ontario Fire Marshall (OFM) training scheduled in the Community Hall on May 5-7, 2017. The Department will be completing carbon monoxide detector inspections at camping businesses this summer, as well as participating in the Canada Day event at Bass Lake. An executive committee has been meeting to update the departments Standard Operating Guidelines (SOGs); when the draft documents are complete, they will be presented to Council for review and endorsement. The Fire Chief noted that it is expected to be a very dry summer, and urges residents to exercise caution while burning. The Township will not issue Fire Permits for the burning of brush during the months of July and August, and will be maintaining a zero tolerance policy for those who do not follow the burning by-law.

3. Administration: The CAO discussed the road maintenance sharing agreement proposal between the Town of Latchford and the Township of Coleman. Council approved the proposal and directed the CAO speak with Latchford to arrange the terms of agreement.

Regular Meeting Minutes April 18, 2017

3

4. Animal Service Provider – No update.

Resolution No. 17-04-29

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Agreement for Gazebo/ Lifeguard Shack Construction

Resolution No. 17-04-30

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-17 being a by-law to enter into an Agreement with Armand Maurice Construction to supply all services, equipment, labour, supervision, tools and materials that are necessary for the Construction of a Gazebo/ Lifeguard Shack at Bass Lake Beach be read a first and second time.

Carried.

Resolution No. 17-04-31

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-17 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

None

11. New Business

11.1 Conferences:

11.1.1 Provincial Emergency Management Conference

11.2 Motions:

11.2.1 Bass Lake Camping Rates – 2017

Resolution No. 17-04-32

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman approves the Bass Lake Camping Rates for 2017 as follows: Regular Meeting Minutes April 18, 2017

4

Carried.

11.2.2 Bass Lake Swimming and Recreation Program Rates – 2017

Resolution No. 17-04-33

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman approves the Bass Lake Swim and Recreation Program Rates for 2017 as follows:

Carried.

11.2.3 Municipality of Port Hope – Incineration of Waste – Not Approved

11.2.4 Municipality of Dutton Dunwich – Halt Wind Power Approvals in Unwilling Host Communities

Resolution No. 17-04-34

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman supports the Municipality Dutton Dunwich resolution no. 2017-06-27passed at their meeting of Council on April 12, 2017 supporting the Private Member’s Bill of Sam Oosterhoff, MPP for Niagara-West Glanbrook proposing the government halt all wind power approvals in unwilling host communities; and Regular Meeting Minutes April 18, 2017

5

Further that this resolution of support be circulated to the Honourable Kathleen Wynne, Premier of Ontario; the Honourable Minister of Energy, Glenn Thibeault; the Association of Municipalities of Ontario (AMO), the MPP Timiskaming-Cochrane; and the Municipality of Dutton Dunwich.

Carried.

11.2.5 Francois Choquette, MP (Drummond) – Support of Bill C-203 – Not Approved

11.2.6 2016 Financial Statements

Resolution No. 17-04-34

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council accepts the 2016 Audited Financial Statements for The Corporation of the Township of Coleman.

Carried.

11.3 FONOM – Notice to Membership to Amend the FONOM Constitution – Council accepted for information.

11.4 Town of Kirkland Lake – DTSSAB Surplus Reserve – Council reviewed the letter and tabled until an upcoming meeting.

11.5 Temiskaming Transit – Donation Request – Council directed the CAO to include the donation in the 2017 budget.

11.6 Lions Club of Cobalt and Coleman – Donation Request for After School Recreational Opportunity – Council directed the CAO to contact the Lions Club to discuss applying to the Temiskaming Foundation Kids Sake Fund.

11.7 Explornet – Mayor Cleroux invited an Explornet representative to attend a public meeting to discuss the installation of towers for increased internet service coverage.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update.

12.2. Finance Cathy Marcella – The CAO commented that the 2017 budget presentation to Council has been postponed until a response is received for the use of OCIF funding, as it may modify the allocation of revenue for the payment of road infrastructure.

12.3. Government Liaison Dan Cleroux – No update.

12.4. Tourism & Recreation Lois Perry – The Bass Lake Committee will meet on April 20, 2017 to review candidates for the positions at Bass Lake.

13. Correspondence

13.1. Hydro One Joint Use Alert – Potential Hazard Wood Poles

13.2. BNE Contractors Inc. – Introduction Letter

13.3. Forests Ontario – Launch of Two Initiatives (Heritage Tree Program and Ontario’s Green Leaf Challenge)

13.4. Haliburton Solar & Wind

13.5. Moose Call – April 2017

13.6. Municipal World, April 2017

13.7. Notice of Confirmation of Staking – April 18, 2017 – Any work completed on our land

13.8. 2017 Premier’s Award for Agri-Food Innovation Excellence

13.9. TDG Safety Awareness – First Responder Safety Awareness Kit

Regular Meeting Minutes April 18, 2017

6

Resolution No. 17-04-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.9 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-04-26

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

Be it resolved that Council agrees to convene in closed session at 6:55 p.m. to discuss the following matters: – Request to Purchase Municipal Property

Carried.

Resolution No. 17-04-27

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 7:04 p.m. with a report.

Carried.

Resolution No. 17-04-28

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the Council for The Corporation of the Township of Coleman approves the appraisal of fair market value as provided by Mary Church, Remax Real Estate for the real property owned by the Township, as described below:

1. COLEMAN CON 6 N PT LOT 1 PCL 10837SST

2. COLEMAN CON 6 N PT LOT 1 PCL 9023 9336SST

3. COLEMAN CON 6 N PT LOT 1 PCL 10726SST

4. COLEMAN CON 6 S PT LOT 1 PCL 5988NND

5. COLEMAN CON 6 N PT LOT 1 PCL 14246SST

6. COLEMAN CON 6 N PT LOT 2 PCL 17428SST

7. COLEMAN CON 3 S PT LOT 1 PCL 7776SST

8. COLEMAN CON 3 N PT LOT 1 PCL 2812NND

Further that Council for the Township of Coleman directs the CAO to provide notice to the public of the proposed sale per conditions outlined in the Township’s Sale of Real Property by-law No. 04-34.

Carried.

16. Confirmatory By-law

None

17. Adjournment

Resolution No. 17-04-37

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 8:12 p.m.

Carried. Regular Meeting Minutes April 18, 2017

7

General Accounts CAO

Mayor

April 3, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, April 3rd, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:02 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

6

3. Adoption of the Agenda

Mayor Dan Cleroux requested a TeMAG resolution be included as item 11.2.4, under Motions.

Resolution No. 17-04-01

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the agenda for the regular meeting of April 4, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-04-02

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – March 20, 2017

2. Special Meeting – March 27, 2017

Carried.

6. Accounts

Resolution No. 17-04-03

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the general accounts in the amount of $90,541.39 be passed and paid.

Carried.

Resolution No. 17-04-04

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that payroll accounts in the amount of $26,713.71 for the month of March 2017 be passed and paid.

Carried. Regular Meeting Minutes April 3, 2017

2

7. Petitions and Delegations

7.1 Aurele Miron, Miron Topsoil – Discussion of Firstbrook Quarry Application and to Address Concerns

Aurele Miron, Aurelda Ethier and Josee Ames were in attendance to discuss Miron Top Soil’s Aggregate Permit Application located in Firstbrook Township. A package was provided to Mayor and Council, which included a letter from the Ministry of Natural Resources and Forestry, a site plan and corresponding notes. Ms. Ethier commented that the viewscape for Loon Lake residents would not be affected. Mayor Cleroux inquired about procedures for blasting. Miron Top Soil would notify the Township, fire departments and the affected residents. Councillor Perry inquired which road would be used for access and for the hauling of material, as well as if the pit would affect any trails. Mr. Miron commented that Dump Road may be used; however, would like to utilize Moose Lake Road. Mr. Miron noted that they have been in contact with the Nordic Ski Club regarding trail concerns. Councillor Perry expressed concerns with the noise and dust generated from crushing activities. Mr. Miron commented that the hours of operation would be observed according to local by-laws and water is applied to keep dust down. The CAO will send a copy of the Township’s Pits and Quarries By-law.

7.2 Danielle Girard, CPA, CA – Kemp Elliott & Blaire LLP – Presentation of Consolidated Financial Statements for the year end December 31, 2016

Ms. Girard completed an overview of the 2016 financial statements for the Township of Coleman, as well as reviewed a letter to Council providing an overview of the most notable changes.

8. Staff Reports

1. Works Department – No update

2. Fire Department – The CAO updated that four members of the fire department attended the Northeastern Fire Education Conference. The Fire Chief inquired if the quotations for the bunker gear could be extended; unfortunately, not beyond an additional two week period. Council commented the Township will be begin replacing bunker gear suites this year and will arrange for a replacement schedule going forward.

3. Administration: The CAO reviewed a letter received from the Cobalt Public Library requesting an increase to their annual donation. The letter was directed to the Finance Committee for consideration in the budget. A letter from the Town of Latchford was received, regarding sharing road maintenance services. Council is interested and requested a list of roads included in the proposal. The CCL Committee awarded the tender to develop a comprehensive map (including ATV, Snowmobile trails, points of interest, etc.) to Heritage Technics. The project should be completed by June 15, 2017. Council discussed Spring Clean-Up Week – scheduled for Tuesday, May 23rd until Friday, May 26th, 2017. The CAO noted that an update of the Township’s Fees by-law will be presented to Council at an upcoming regular meeting for review and comment. Mayor Cleroux noted that April 9, 2017 is Vimy Ridge day, and the Municipal Office flags will be lowered to haft-mast. Four pieces of office equipment are no longer in working order; therefore, the CAO requested that they be declared surplus for disposal.

Regular Meeting Minutes April 3, 2017

3

Resolution No. 17-04-05

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Whereas, the Chief Administrative Office has requested that the following items in the Township Office be declared surplus so that they may be properly disposed of and/or discarded due to the working condition of the equipment:

 One (1) HP OfficeJet 6500 A Printer

 One (1) HP LaserJet P2035 Printer

 One (1) Brother MFC-J65100W Printer

 One (1) Acer Aspire 5920 Laptop

Be it resolved that the Council for the Township of Coleman hereby authorizes that the miscellaneous equipment from the Municipal Office be declared surplus and properly disposed of and/or discarded.

Carried.

4. Animal Service Provider – The animal control officer received two calls for dogs running at large.

Resolution No. 17-04-06

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. To Repeal By-law 16-34 to enter into an Agreement with Willard Bus Lines

The CAO was speaking with Willard Bus Lines, and due to low enrollment in the after school program this agreement is no longer required.

Resolution No. 17-04-07

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-15 being a by-law to repeal by-law no. 16-34 (Being a By-law to enter into an Agreement with Willard Bus Lines for the use of the Corporation of the Township of Coleman’s Municipal Parking Lot located at 937907 Marsh Bay Road) be read a first and second time.

Carried.

Resolution No. 17-04-08

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcelaa

Be it resolved that By-Law No. 17-15 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1. Bass Lake Gazebo/ Lifeguard Shack – Following the review of the RFP’s Council awarded the tender to Armand Maurice Construction.

Resolution No. 17-04-09

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman accepts the RFP submission from Armand Maurice Construction, dated March 24, 2017, in response to RFP No. 2017-03-01, to supply all the services, equipment, labour, supervision, tools and materials that are necessary for the construction of a Gazebo/ Lifeguard Shack; and Regular Meeting Minutes April 3, 2017

4

Further that Council directs the CAO to contact Armand Maurice Construction to identify as the successful proponent, subject to the execution of a written contract.

Carried.

11. New Business

11.1 Conferences:

11.1.1 Ontario Association of Fire Chiefs – OAFC 2017 Municipal Officials Seminar

11.2 Motions:

11.2.1 Northeastern Manitoulin & the Islands – Hydro One Delivery Fees

Resolution No. 17-04-11

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella Be it resolved that Council for the Corporation of the Township of Coleman supports the Northeastern Manitoulin & the Islands (NEMI) resolution No. 55-03-2017 regarding a the Hydro One delivery fees; and

Further that this resolution of support be circulated to Premier Wynne, Minister Thibeault and the Northeastern Manitoulin & the Islands.

Carried.

11.2.2 Town of Latchford – Water Management Plan for Montreal River

Resolution No. 17-04-10

Moved By: Councillor Cathy Marcella Seconded By: Councillor Lois Perry Be it resolved that Council for the Corporation of the Township of Coleman supports the Town of Latchford’s resolution No. 17/052 regarding a Water Management Plan for the Montreal River; and

Further that this resolution of support be circulated to the MNRF District Offices in North Bay and Kirkland Lake, and to the OPG Timmins Office for their information.

Carried.

11.2.3 FONOM/ MMA Conference

Resolution No. 17-04-12

Moved By: Councillor Cathy Marcella Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman approves two registrations to the 2017 FONOM/ MMA Northeastern Ontario Municipal Conference in North Bay from May 10-12, 2017, for $375, plus HST, per person.

Carried.

11.2.4 TeMAG – Voter Signatures

Resolution No. 17-04-13

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman supports the Temiskaming Mayors Action Group’s (TeMAG) resolution dated March 25, 2017 regarding its petition to re-evaluate the requirement for 25 voter signatures supporting nominations of municipal council candidates; and

Further that this resolution of support be circulated to the Minister of Municipal Affairs, the Critics for Municipal Affairs; the Association of Municipalities of Ontario; and the Regular Meeting Minutes April 3, 2017

5

Federation of Northern Ontario Municipalities for consideration, as well as the Temiskaming Mayors Action Group.

Carried.

11.3 Canada Day Event – Mayor Cleroux updated that the joint Cobalt-Coleman Canada Day event will have activities in both communities. The event will transition to Bass Lake Park where the Cobalt/Coleman Lions Club will be hosting an event including activities and games for children and a Barbeque.

11.4 Request to extend Development Agreement – Council reviewed a letter received from Hearn Construction requesting an extension to the development agreement. Council approved the request to December 2018.

Resolution No. 17-04-14

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Whereas Council entered into a Development Agreement with Hearn Construction to develop the Lands and to construct thereon a residential building of at least 1,000 square feet; and

Whereas the Purchaser submitted a letter to Council requesting an extension;

Be it resolved that Council for the Township of Coleman approves the extension request to December 2018.

Carried.

12. Committee Reports

12.1. Public Works, Dan Cleroux – No Update

12.2. Finance, Cathy Marcella – The Finance Committee would like to present the 2017 Municipal Budget to Council at the Regular meeting on April 18th, 2017.

12.3. Government Liaison, Dan Cleroux Mayor Cleroux attended an information meeting regarding the federal budget presentation from Department of Finance Canada

12.4. Tourism & Recreation, Lois Perry – The Bass Lake Committee will be meeting on April 5, 2017 at 6:00 p.m. Municipal Council Chambers. The CAO inquired if the swim and recreation program rate should be reviewed, and include a non-resident rate. Council is in favour of the proposal.

13. Correspondence

13.1 AMCTO – Election Express – Keep Calm and Prepare

13.2 Earlton-Timiskaming Regional Airport Authority (ETRAA) Minutes – February 23, 2017

13.3 FONOM – Board of Directors Tours House of Kin

13.4 FONOM – Board of Directors Hold March Meeting in Sudbury

13.5 Ministry of Natural Resources and Forestry – Received Resolution regarding Black Bear Hunting License Validation Form

13.6 Ministry of Natural Resources and Forestry – Inspection of Approved 2017-2018 Annual Work Schedule Sudbury Forest

13.7 Ministtry of Citizenship and Immigration – Order of Ontario

13.8 Municipal Monitor – Q1 2017

13.9 Northern Ontario Business – April 2017

13.10 Sylvia Jones, MPP – PC Critic for Infrastructure

13.11 THU – Board of Health Minutes

Regular Meeting Minutes April 3, 2017

6

Resolution No. 17-04-15

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.11 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-04-16

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

Be it resolved that Council agrees to convene in closed session at 8:10 p.m. to discuss the following matters:

1. Request to Purchase Municipal Property

2. Tax Arrears Procedure

Carried.

Resolution No. 17-04-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 8:35 p.m. with a report.

Carried.

Council directed the CAO to prepare a motion to surplus a parcel of land owned by the Township of Coleman to begin the procedure for sale, as well as directed the CAO to advertise the tax sale property a second time.

Resolution No. 17-04-18

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Whereas pursuant to Section 268 of the Municipal Act before selling any land Council shall by by-law or resolution at a meeting open to the public declare land to be surplus; and

Whereas the Township of Coleman defines the process and procedure for the sale of real property owned by the Municipality in By-law No. 04-34;

Therefore be it resolved that the Council for The Corporation of the Township of Coleman declares the following land surplus to the Corporation’s municipal requirements and may be disposed of by sale, subject to compliance with the provisions of the Municipal Act, and in accordance with By law No 04-34 respecting the land sale procedures.

1. COLEMAN CON 5 S PT LOT 12 PCL 13604SST

Carried. Regular Meeting Minutes April 3, 2017

7

16. Confirmatory By-law

Resolution No. 17-04-19

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-16 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-04-20

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-16 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-04-21

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that this meeting do now adjourn at 8:48 p.m.

Carried. Regular Meeting Minutes April 3, 2017

8

General Accounts CAO

Mayor

March 27, 2017

Minutes of a Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, March 27th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:05 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Councillor Ken Laffrenier

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

3. Adoption of the Agenda

Mayor Dan Cleroux requested the addition of item 6.2 Sale of Municipal Property.

Resolution No. 17-03-38

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the agenda for the special meeting of March 27, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. New Business

5.1. Bass Lake Gazebo/ Lifeguard Shack Tender Opening

Four tender submissions were received in response to RFP No. 2017-03-01; received from Armand Maurice Construction; Hearn Construction; Mike’s Carpentry & Construction; and Jacque & Son General Carpentry. Each document was opened with the bid submissions recorded on the Tender Opening Form.

The submissions will be reviewed and brought back to Council at the next regular council meeting.

6. Unfinished Business

6.1. Bass Lake Park – Planning

Mary Church, Realtor returned the draft drawing completed by EXP in 2012, with an appraisal of the proposed lots to the east of the upper lot of Bass Lake Park. Council discussed that a survey may be discussed for budget consideration. The budget for Bass Lake will be finalized pending the decision of the Gazebo/ Lifeguard Shack construction, and Council requested that the draft budget be presented to Council on Monday, April 17, 2017.

6.2. Sale of Municipal Property

Special Meeting Minutes March 27, 2017

2

Mayor Cleroux updated that Mary Church was provided with the parcel information of the municipal property surplused by the Township for the development of an appraisal.

7. Adjournment

Resolution No. 17-03-39

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 7:35 p.m.

Carried. CAO

Mayor

March 20, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, March 20th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Brian Bigelow, Public Works Foreman

Members of the Public Present:

10

3. Adoption of the Agenda

Resolution No. 17-03-20

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of March 20, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-03-21

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – March 6, 2017

2. Special Meeting – March 8, 2017

Carried.

6. Accounts

Resolution No. 17-03-22

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the general accounts in the amount of $129,880.50 be passed and paid.

Carried.

7. Petitions and Delegations

7.1 Cobalt Mining Museum and Bunker Military Museum, Brit Griffin – Update on Activities and Future Plans

Ms. Brit Griffin stated that she was speaking on behalf of the Cobalt Mining Museum and the Bunker Military Museum, and thanked Mayor and Council for their ongoing support. Ms. Regular Meeting Minutes March 20, 2017

2

Griffin updated that the museums are working for a sustainable future by fundraising, reaching out to schools, expanding the gift shop, monetizing the collections, boosting their social media presence, and have a goal to incorporate the Heritage Silver Trail. The Museums have individual boards, but are working together on initiatives; such as complimentary exhibits. Council thanked Ms. Griffin and the attendees for the update.

8. Staff Reports

1. Works Department – The CAO updated that the plow on the truck used for private plowing requires significant repair or replacement. The Public Works Foreman received three quotes for budget consideration. Council directed the CAO to complete a review of the rates for the 2017/2018 private plowing services, as well as to explore a rate structure for the varying driveway lengths.

2. Fire Department – Don Laitinen, Fire Chief, updated that the Department responded to a call for a shed fire. The Fire Chief inquired how many bunker gear suits would be included in the budget; and Council discussed the requirements for bunker gear replacement. The Economic Development Officer (EDO) noted that TransCanada has an open intake grant application that can be used for fire department equipment. Council requested that the EDO submit an application for 16 suits.

3. Administration: The CAO presented the 2016 Statement of Remuneration and Expenses for Mayor, Council and Municipal Committee/Board members. Council reviewed and approved the report.

Resolution No. 17-03-23

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella Whereas the Treasurer of the Municipality is required under Section 284 of the Municipal Act, 2001, as amended, to provide to Council by March 31st a statement of remuneration and expenses paid in the previous year to members of Council and others appointed by Council as detailed in the Act;

Be it resolved that the Council of the Township of Coleman accepts the 2016 Statement of Remuneration and Expenses as presented.

Carried.

4. Animal Service Provider – No update.

Resolution No. 17-03-24

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Appoint Chief Building Official

Resolution No. 17-03-25

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-14 being a by-law to appoint a Chief Building Official be read a first and second time.

Carried. Regular Meeting Minutes March 20, 2017

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Resolution No. 17-03-26

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-14 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1. Public Notice Requesting Input to a Screening Process – Aggregate Pit Proposed in the Ministry of Natural Resources & Forestry North Bay District – Following the last regular council meeting, the CAO sent an email regarding road access and maintenance concerns, as well as to note that all aggregate operations should be subject to the same regulations of the Aggregate Resources Act south of North Bay. In response to the request, it was noted that the proponent accesses the site via Highway 11, the Cobalt Dump Road, that part of Moose Lake Road located in Firstbrook Township, and that part of the Firstbrook-Coleman Line Road which is north of and adjacent to the North Limits of Coleman Township.

11. New Business

11.1 Conferences:

11.1.1 AMCTO 79th Annual Conference

11.1.2 AMO Asset Management Symposium

11.1.3 Community Accessibility Forums 2017

11.1.4 2017 Farmland Forum

11.1.5 2017 FONOM/ MMA Northeastern Municipal Conference

11.1.6 Provincial Emergency Management Conference

11.2 Motions:

11.2.1 Municipality of Peel – Regional Fluoridation – not approved

11.2.2 Municipality of Thames Centre – Automated External Defibrillators in Schools – not approved

11.2.3 Townships of Head, Clara & Maria – Building Code Changes (Septic Systems)

Resolution No. 17-03-27

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier Be it resolved that Council for the Corporation of the Township of Coleman supports the United Township’s of Head, Clara & Maria’s resolution no. 17/02/17/008 regarding a proposed change to the Building Code, B-08-09-03, requiring mandatory five year septic tank pump out and records retention by the owner; and Further that this resolution of support be circulated to the Honourable Bill Mauro, Minister of Municipal Affairs; the Honourable Kathleen Wynne, Premier of Ontario; Mr. Patrick Brown, Leader of the Progressive Conservative Party; Ms. Andrea Horwath, Leader of the New Democratic Party; John Vanthof, MPP Timiskaming-Cochrane, and the Township’s of Head, Clara & Maria.

Carried. Regular Meeting Minutes March 20, 2017

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11.2.4 Township of Lake of Bays – Schedules 5 of Bill 7 – An Act to Amend or Repeal Various Acts with respect to Housing and Planning (Property Standards)

Resolution No. 17-03-28

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman supports the Township of Lake of Bays’ resolution #5(f)(i)/02/21/17 regarding Schedule 5 of Bill 7 – An Act to Amend or Repeal Various Acts with respect to Housing and Planning (Property Standards) ; and

Further that this resolution of support be circulated to the Honourable Kathleen Wynne, Premier of Ontario; the Honourable Chris Ballard, Minister of Housing; Mr. Patrick Brown, Leader of the Progressive Conservative Party; Ms. Andrea Horwath, Leader of the New Democratic Party; John Vanthof, MPP Timiskaming-Cochrane; Association of Municipalities of Ontario (AMO); the Rural Ontario Municipal Association (ROMA), and the Township of Lake of Bays.

Carried.

11.2.5 Coleman Fire Department Meeting Minutes

Resolution No. 17-03-29

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman accepts the minutes of the Coleman Fire Department’s meeting on November 3, 2016, December 5, 2016 and January 5, 2017.

Carried.

11.2.6 Municipal Property Assessment Corporation: Re. – Request for Consideration Minutes of Settlement 2016 – Assessment Roll No.003-07700

Resolution No. 17-03-30

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman hereby accepts the Request for Reconsideration Minutes of Settlement, from the Municipal Property Assessment Corporation for the following property and taxation year:

Roll No.: 5401 000 003 07700 0000 Taxation Year

Property Classification

Assessment Reduction

Amount of Tax Adjustment

2017

No Change – (RT)

$29,000

$316.97

11.3 2016-2017 Inspection Report for the Coleman Distribution System, prepared by the Ministry of the Environment and Climate Change

Resolution No. 17-03-31

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman accepts the 2016-2017 Inspection Report for the Coleman Distribution System, Drinking Water System No. 260074321, Inspection Report No. 1-CNHIP, dated March 8, 2017 Report, prepared by the Ministry of the Environment and Climate Change.

Carried. Regular Meeting Minutes March 20, 2017

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11.4 Municipal Insurance Proposal(s) for 2017 – 2018 Term – The CAO commented that two proposals were received to quote for insurance coverage for the 2017-2018 term. The proposals were distributed as well as quotation comparison for Council’s review.

Resolution No. 17-03-32

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman has reviewed that insurance proposal and authorizes the Chief Administrative Officer to purchase the 2017/2018 Municipal Insurance from MIS Municipal Insurance Services/Knox Worldwide as per quote in the amount of $35,310.00 plus applicable provincial Sales tax.

Carried.

12. Committee Reports

12.1. Public Works Dan Cleroux – No update.

12.2. Finance Cathy Marcella – The CAO presented the February 2017 financial reports to Council. The Finance Committee met on March 15th, 2017 to work on the 2017 municipal budget; following the receipt of several quotes for Bass Lake, a date will be scheduled to present to Council.

12.3. Government Liaison Dan Cleroux – No update.

12.4. Tourism & Recreation Lois Perry – Following up on the Special meeting of Council to discuss Bass Lake Planning, Councillor Perry commented that the canteen/ living quarters is a solid concrete block structure and is situated in the correct location to welcome people into the park. Although the building is damp and there are moisture issues, she believes that the building can be fixed to resolve the issues for continued use. The Lodge generates upwards of $5,000 per year from its rental; Councillor Perry does not support the possible sale of the lodge, as the park benefits from the sustained revenue. Council discussed that user rates help operate the park, but currently do not support the capital costs that are required for infrastructure upgrades; therefore, a revenue source must be identified.

13. Correspondence

13.1. Hydro One Joint Use Alert – Potential Hazard Wood Poles

13.2. Kirkland Lake District – Declaration of Previously Scaled Crown/Timber 2017-2018 Season

13.3. Ministry of Natural Resources and Forestry – Inspection of Approved 2017-2018 Annual Work Schedule Temagami Management Unit

13.4. Ministry of Agriculture, Food and Rural Affairs – Premiers Award for Agri-Food Innovation Excellence

13.5. MPAC – Assessing Properties in Proximity to Industrial Wind Turbines

13.6. MPAC – 2017 Municipal Stakeholder Research

13.7. Ministry of Education – Pupil Accommodation Reviews

13.8. Moose Call – March 2017

13.9. Ontario Economic Report 2017 – Ontario Chamber of Commerce

13.10. Southern Ontario Library Service – Acknowledgement of receipt of resolution

13.11. The Voice, Vol 14 No 06

Resolution No. 17-03-33

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 13.1 to 13.11 be noted, filed and recorded in the minutes of this meeting.

Carried. Regular Meeting Minutes March 20, 2017

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14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-03-34

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

Be it resolved that Council agrees to convene in closed session at 8:07 p.m. to discuss the following matters: – Request to Purchase Municipal Property

Carried.

Resolution No. 17-03-35

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 8:44 p.m. with a report.

Carried.

Council directed the CAO to prepare a motion to surplus eight parcels owned by the Township of Coleman and proceed with the process and procedure to list the parcels for sale.

Resolution No. 17-03-16

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Whereas pursuant to Section 268 of the Municipal Act before selling any land Council shall by by-law or resolution at a meeting open to the public declare land to be surplus; and

Whereas the Township of Coleman defines the process and procedure for the sale of real property owned by the Municipality in By-law No. 04-34;

Therefore be it resolved that the Council for The Corporation of the Township of Coleman declares the following land surplus to the Corporation’s municipal requirements and may be disposed of by sale, subject to compliance with the provisions of the Municipal Act, and in accordance with By law No 04-34 respecting the land sale procedures.

1. COLEMAN CON 6 N PT LOT 1 PCL 10837SST

2. COLEMAN CON 6 N PT LOT 1 PCL 9023 9336SST

3. COLEMAN CON 6 N PT LOT 1 PCL 10726SST

4. COLEMAN CON 6 S PT LOT 1 PCL 5988NND

5. COLEMAN CON 6 N PT LOT 1 PCL 14246SST

6. COLEMAN CON 6 N PT LOT 2 PCL 17428SST

7. COLEMAN CON 3 S PT LOT 1 PCL 7776SST

8. COLEMAN CON 3 N PT LOT 1 PCL 2812NND

Carried.

16. Confirmatory By-law

None

17. Adjournment

Resolution No. 17-03-37

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:50 p.m.

Carried. Regular Meeting Minutes March 20, 2017

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General Accounts CAO

Mayor

March 8, 2017

Minutes of a Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Wednesday, March 8th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:03 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

March Church, Remax Real Estate

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Unfinished Business

5.1. Bass Lake Park – Planning

Mayor and Council reviewed the draft drawing completed by EXP in 2012, for the development of 15 lots to the east of the upper lot of Bass Lake Park. The development would be geared to senior living. Council inquired if Mary Church could develop an appraisal for the sale of individual lots, or as a singular parcel to tender as a package to a developer.

Council previously discussed revenue generation ideas with the lodge to help finance Bass Lake projects, and inquired if Mary Church could appraise the Bass Lake lodge. The revenue generated from the sale could be reinvested into park to upgrade infrastructure.

Council discussed the following infrastructure projects required:

 Upgrade holding tanks to septic systems in the lower park

 Installation of UV filtration system

 Gazebo/ Lifeguard Construction – Request for Proposal has been released and closes on March 24, 2017. Depending on time-frame for construction, look for a temporary structure for a shelter; Councillor Perry will seek quotes for a rental tent, and existing cabin could be used as an office for summer students.

 Concession stand upgrades – Inquire if the building can be relocated, fixed or remove due to location next to hill and the reoccurring spring flooding issues. Investigate

Special Meeting Minutes March 8, 2017

2

options for living quarters and concession building for Bass Lake Operator. Due to health unit requirements; Council approved the sale of pre-packaged goods only.

 Complete construction of one bunkie and rent June, July and August.

6. Adjournment

Resolution No. 17-03-19

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 8:00 p.m.

Carried. CAO

Mayor