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February 20, 2018

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, February 20th, 2018, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:07 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Councillor Ken Laffrenier

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

2

Members of Press Present:

0

3. Adoption of the Agenda

Resolution No. 18-02-21

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the regular meeting of February 5, 2018, be approved as amended.

Carried.

The Agenda was amended by the addition of the Temiskaming Speaker – Flag Order to Section 11.2, moving item 10.1 for discussion before Seciton7: Petitions and Delegations, and by moving item 11.3 and 11.4 for discussion after Section 7: Petitions and Delegations.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Perry declared a conflict of interest for the following agenda items:

– 11.2.2: Temiskaming Speaker – Visitors Guide

– 11.2.3: Temiskaming Speaker – Flag Order

5. Adoption of the Minutes

Resolution No. 18-02-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – February 5, 2018

Carried.

6. Accounts

Resolution No. 18-02-23

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $38,180.73 be passed and paid.

Carried. Regular Meeting Minutes February 20, 2018

2

7. Petitions and Delegations

7.1. Chitaroni Subdivision – Mario Chitaroni: Re: Letter from the Ministry of Municipal Affairs, dated February 9, 2018

Mr. Mario Chitaroni provided a timeline and the history of Portage Bay Road A beginning in the early 1970s, and on the roads development. In addition, history was provided on the original request to the Ministry of Municipal Affairs for the creation of a subdivision with water access. The Ministry declined this proposal, as there was access to the proposed subdivision by land. Councillor Lois Perry requested if the information could be provided to the Township. Mayor Cleroux commented that the Chitaroni’s could add the history to the timeline, and direct to the Ministry. Mr. Chitaroni inquired if the subdivision was completed with water access, would the Township take-over the road, as Council would no longer be assisting a private developer? Council will provide a response to the question.

8. Staff Reports

1. Works Department – No update

2. Fire Department – Councillor Susan Cote updated that the Fire Department’s involvement with the Canada Day Event is in the planning stages, and the Department looking into hosting a joint fundraising event by raffling an ATV.

3. Administration – The CAO provided an update to Council on the meeting and webinar participation since the last meeting, as well as presented a billing rate change letter from the municipal solicitor. The Township received a letter from Bell exercising their right to exercise an option of extending the Telecommunications Site Agreement for premises located at the municipal office, and will extend the term for an additional five years commencing October 1, 2018. Lastly, construction repairs on the Larose Bridge will commence on February 26, 2018.

Staff Report No. 2018-02-03 – Amendment No. 1 to By-law No. 17-37 funding for the Water Freezing Mitigation Project under the Clean Water and Wastewater Fund

Resolution No. 18-02-25

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the Council of the Township of Coleman hereby acknowledges receipt of Staff Report No. 18-02-03; and

That Council approves Amendment No. 1 to By-law No. 17-37 being a by-law for Transfer Payment under the Clean Water and Wastewater Fund for the Water Freezing Mitigation Project to extend the agreement to March 31, 2020.

Carried.

Staff Report No. 2018-02-04 – Municipal Tax Policy

Resolution No. 18-02-26

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of the Township of Coleman hereby acknowledges receipt of Staff Report No. 18-02-04; and

That Council directs staff to prepare the necessary By-laws to adopt the Township of Coleman’s Municipal Tax Policy for consideration at the February 20, 2018 regular meeting of Council.

Carried. Regular Meeting Minutes February 20, 2018

3

4. Animal Service Provider – no update.

Resolution No. 18-02-27

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Municipal Tax Policy

Resolution No. 18-02-28

Moved By: Councillor Cathy Marcella Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 18-10 being a by-law to adopt a Municipal Tax Policy be read a first and second time.

Carried.

Resolution No. 18-02-29

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 18-10 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1 Chitaroni Subdivision – Letter from Ministry of Municipal Affairs, dated February 9, 2018 – Moved for discussion before Petitions and Delegations

Council reviewed the letter received from the Ministry of Municipal Affairs (MMA). The letter provided a history/timeline on the file, listed the outstanding conditions, outlined the developer’s responsibilities for ensuring the satisfaction of the conditions for approval, and that the Township is required to notify the Ministry on how the conditions have been satisfied. The letter concluded by stating that the MMA is open to receiving requests from the applicant regarding the subdivision application and the conditions of approval.

Council directed the CAO to submit a letter to the applicant requesting a plan to move the file forward.

Resolution No. 18-02-24

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman directs the CAO to prepare and submit a letter to the applicants of the Chitaroni Subdivision file requesting a plan to finalize the outstanding conditions on the file within 15 days from submission.

Carried.

10.2 Eartlton Timiskaming Airport Authority – Update. Council received a copy of the presentation made at the February 15th airport meeting. Councillor Perry provided a review of the presentation and details about the business plan. Council was impressed by the proposal, and directed the CAO to prepare the motion to support the airport for the next regular meeting.

Regular Meeting Minutes February 20, 2018

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11. New Business

11.1. Conferences:

11.1.1. AMCTO – 2018 Municipal Leaders Forum

11.1.2. AMO – AGM and Annual Conference 2018

11.1.3. Ministry of the Environment and Climate Change – Watershed Planning Guidance Webinar

11.1.4. NOSM Laurentian University Francophone Symposium 2018

11.2. Motions:

11.2.1. AMO – Fire Medic Protection Needed for Municipal Governments – Not Approved

11.2.2. Temiskaming Speaker – Visitors Guide

Resolution No. 18-02-30

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that Council directs the CAO to purchase a . page advertisement in the Temiskaming Speaker’s annual Visitors Guide for $229.00

Carried.

11.2.3 Temiskaming Speaker – Flag Order

Resolution No. 18-02-30

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Be it resolved that Council directs the CAO to purchase 25 flags from the Temiskaming Speaker for $37.95, plus HST each (includes set-up).

Carried.

11.3 Request for Brushing Along Portage Bay Road and Possible Increase in Road Maintenance in 2018 – Council reviewed the letter and approved the brushing along Portage Bay Road. Council directed the CAO to include in the 2018 Budget.

11.4 Portage Bay Developments – Letter regarding services provided by the Township of Coleman to the PBD Community. The CAO was directed to prepare a response for Council review at the next meeting. Mayor Cleroux requested that the Township receive a letter outlining the spokesperson for Portage Bay Developments.

11.5 Metals Tech Bay Lake Project – Mayor Cleroux discussed a promotional map distributed for the project, and requested that the Company keep the Township updated on its progress.

11.6 First Cobalt Corp. – Notice to Surface Rights Owner. Council reviewed the notice and had no objections.

11.7 Latchford Medical Clinic Meeting Update – Councillor Marcella provided an update from meeting, including a review on the yearend budget.

11.8 Summer Employment Positions. Council accepted a staff report to discuss the summer employment requirements for Bass Lake.

Regular Meeting Minutes February 20, 2018

5

Resolution No. 18-02-32

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Council for the Township of Coleman acknowledges receipt of Administrative Report 2018-02-05; and

That Council directs staff to advertise for the following summer employment opportunities:

a. Bass Lake Operator (1) at the agreed upon contract rate

b. Head Swim Instructor/Lifeguard (1)

c. Swim Instructor/Lifeguards and Recreation Coordinator (3)

Further that Council directs staff to apply to the 2018 Summer Experience Program for the Head Swim Instructor/Lifeguard.

Carried.

12 Committee Reports

12.2 Public Works Dan Cleroux – No Update

12.3 Finance, Cathy Marcella – The Finance Committee arranged a meeting on February 26, 2018 at 6:00 p.m. in Council Chambers to work on the municipal budget.

12.4 Government Liaison, Dan Cleroux – No Update

12.5 Tourism & Recreation, Lois Perry – Councillor Perry requested arranging a Bass Lake Committee in March 2018.

13 Correspondence

13.1 Accessibility Directorate of Ontario – Review of Ontario’s Accessibility Laws

13.2 AMO Policy Update – AMO Makes Submission of Policing Bill 175 Safer Ontario Act

13.3 FONOM – Call for Nominations

13.4 FONOM – Environmental Bill of Rights Submission – Endangered Species Act

13.5 FONOM – Winter Newsletter 2018

13.6 FONOM – Expecting Increase in Number of Long Term Care Beds in the North

13.7 Moose Call – February 2018

13.8 OMERS – Protecting the pension promise

13.9 OPP- Municipal Policing Bureau Calendar

13.10 Timiskaming Health Unit – Minutes, December 6, 2017

13.11 Timiskaming Health Unit – Report to the Board of Health, Quarter 4 2017

13.12 The Voice – Vol 15 No 04

Resolution No. 18-02-33

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.12 be noted, filed and recorded in the minutes of this meeting.

Carried.

14 Notice of Motion

None Regular Meeting Minutes February 20, 2018

6

15 In camera (closed) session

Resolution No. 18-02-34

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local board employees;

Be it resolved that Council agrees to convene in closed session at 8:45 p.m. to discuss the following matters:

1. HR Update

Carried.

Resolution No. 18-02-35

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council agrees to reconvene in open session at 9:50 p.m. without a report. Carried.

16 Confirmatory By-law

None

17 Adjournment

Resolution No. 18-02-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 9:52 p.m.

Carried. Regular Meeting Minutes February 20, 2018

General Accounts CAO

Mayor

February 5, 2018

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, February 5th, 2018, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:06 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

Members of Press Present:

0

January 22, 2018

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, January 22nd, 2018, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

1

Members of Press Present:

0

3. Adoption of the Agenda

Councillor Perry requested the addition of By-law Officer update under New Business, item 11.5.

Resolution No. 18-01-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of January 22, 2018, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 18-01-23

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – January 8, 2018

2. Special Meeting – January 15, 2018

Carried.

6. Accounts

Resolution No. 18-01-24

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the general accounts in the amount of $27,731.48 be passed and paid.

Carried. Regular Meeting Minutes January 22, 2018

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7. Petitions and Delegations

7.1. None

8. Staff Reports

1. Works Department – No update

2. Fire Department – Councillor Susan Cote updated that the next Fire Department meeting is scheduled for this Thursday.

3. Administration – The CAO provided an update on the Bleeder Station Installation project; EXP is finalizing drawings and will likely tender the construction phase in February. Council previously requested an update regarding the founding member participation for the Temiskaming Geopark proposal; Mr. Graham Gambles provided an update that the Temiskaming Metis Community Council has agreed to be a Founding Member; however, there is no municipal participation to date. Council directed the CAO to table the request until further information is received.

4. Animal Service Provider – No Update.

Resolution No. 18-01-25

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1 Fire Communication Agreement

Resolution No. 18-01-26

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 18-05 being a by-law to authorize the Timmins Police Services Board to provide for the benefit of the Township of Coleman and its Fire Department a twenty four hour emergency Fire Call Response System be read a first and second time.

Carried.

Resolution No. 18-01-27

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 18-05 be read a third and final time and be passed and enacted

Carried.

9.2 Establishment of a Heritage Committee

Resolution No. 18-01-28

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 18-06 being a by-law to establish a Municipal Heritage Committee and provide for the appointment of members thereto be read a first and second time.

Carried.

Resolution No. 18-01-29

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella Regular Meeting Minutes January 22, 2018

3

Be it resolved that By-Law No. 18-06 be read a third and final time and be passed and enacted

Carried.

10. Business Arising from the Minutes

10.1 Establishment of a Municipal Heritage Committee – Appointment of Members

11. New Business

11.1. Conferences

11.1.1. AMCTO Municipal Licensing and Law Enforcement Forum

11.1.2. District School Board Ontario North East – Community Consultation Sessions

11.1.3. ROMA Conference 2018

11.2 Motions:

11.2.1 OGRA – Reforms to the Municipal Class Environmental Assessment (MCEA) Process

Resolution No. 18-01-30

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Whereas a coalition of the Municipal Engineers Association (MEA) and the Residential and Civil Construction Alliance of Ontario have successfully applied to have a review of the Municipal Class Environmental Assessment process conducted under Part IV (Section 61) of the Environmental Bill of Rights Act, 1993 (EBR Act); and

Whereas impact studies and public meetings required by the MCEA process often take two years or more to complete before construction can commence; and

Whereas the MCEA requirements to evaluate alternatives are often not well aligned with prior or municipal land use planning decisions; and

Whereas analysis by the Residential and Civil Construction Alliance of Ontario (RCCAO) has demonstrated that the time to complete an EA rose from 19 months to 26.7 months and costs went from an average of $113,300 to $386,500; and

Whereas the Auditor General of Ontario has tabled recommendations for modernizing the MCEA process; and

Whereas in spite of written commitments made by the Ministry of the Environment between 2013-2015, no action has been taken; and

Whereas local projects that do not have the necessary approvals could lose out on the next intake of Build Canada funding;

Therefore be it resolved that Township of Coleman requests that the Minister of the Environment and Climate Change take immediate steps to expedite the response process for Part II Orders or Bump-Up requests, as part of the s.61 review to improve MCEA process times and reduce study costs; and

Further that the Minister of the Environment and Climate Change support changes to better integrate and harmonize the MCEA process with processes defined under the Planning Act; and

Further that the Minister of the Environment and Climate Change amend the scope of MCEA reports and studies to reduce duplication with existing public processes and decisions made under municipal Official Plans and provincial legislation

Carried.

11.2.2 TSACC 2018 Membership Renewal

Regular Meeting Minutes January 22, 2018

4

Resolution No. 18-01-31

Moved By: Councillor Susan Cote Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman approves the renewal of the 2018 Temiskaming Shores and Area Chamber of Commerce membership for $169.50.

Carried.

11.3 Golden Age Club – 45th Anniversary Support Request – The CAO read an email received from a representative from the Golden Age Club. Council directed the request to the finance committee for consideration in the 2018 municipal budget preparation.

11.4 Temiskaming Nordic Ski Club – Request to flow donated funds. The CAO read an email received from a representative from the Temiskaming Nordic Ski Club outlining that they will be applying to the One Foot Forward Foundation to purchase team ski race uniforms. Should they be successful, they respectfully request if the Township could accept the funds on their behalf.

Resolution No. 18-01-32

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman approved/authorizes that grant funds through application to the One Foot Forward Foundation flow through the Township to the Temiskaming Nordic Ski Club.

Carried.

11.5 By-law Officer Update – Councillor Lois Perry commented that the Temiskaming Municipal Association is in the process of investigating the details of a joint municipal by-law officer for interested participating municipalities.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update

12.2. Finance, Cathy Marcella –. The CAO distributed the December 2017 financial reports to Council. Pending the receipt of quotations, a budget meeting will be scheduled.

12.3. Government Liaison, Dan Cleroux – No Update

12.4. Tourism & Recreation, Lois Perry – Councillor Perry stated that additional Bunkie units will be required for the 2018 summer season at Bass Lake. The CAO commented that the construction and installation of the Bunkie units are included in the 2018 budget discussions.

13. Correspondence

13.1. OESC Municipal & School Board Elections Resources

13.2. ROMA – PC Caucus Reception

13.3. The Voice, Vol 15 No 02 – Friday, January 19, 2018

13.4. Watson & Associates – Ontario Regulation 588/17 – Asset Management Planning for Municipal Infrastructure

Resolution No. 18-01-33

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote Regular Meeting Minutes January 22, 2018

5

Be it resolved that correspondence items 13.1 to 13.4 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 18-01-34

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 6:50 p.m. to discuss the following matters:

1. HR Update – Item tabled until the next regular meeting due to inclement weather

2. Sharp Lake

Carried.

Resolution No. 18-01-35

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council agrees to reconvene in open session at 7:03 p.m. without a report.

Carried.

16. Confirmatory By-law

None

17. Adjournment

Resolution No. 18-01-36

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that this meeting do now adjourn at 7:05 p.m.

Carried. Regular Meeting Minutes January 22, 2018

General Accounts CAO

Mayor

January 15, 2018

Minutes of a Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, January 15th, 2018, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Susan Cote, Ken Laffrenier Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Councillors Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

1

Members of Press Present:

None

3. Adoption of the Agenda

Resolution No. 18-01-19

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the special meeting of January 15, 2018, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. New Business

5.1. Timber Harvesting RFP No. 2017-12-01 – Tender Opening

The CAO stated that two submissions were received in response to RFP No. 2017-12-01, Timber Harvesting. The submissions were opened, reviewed and Council awarded the tender to Resource Tech Management Inc.

Resolution No. 18-01-20

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman accepts the RFP submission from Resource Tech Management Inc., dated January 15, 2018, in response to RFP No. 2017-12-01, for Timber Harvesting; and

That Council directs the CAO to contact Resource Tech Management Inc. to identify as the successful proponent, subject to the execution of a written contract.

Carried.

6. Adjournment

Resolution No. 18-01-21

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that this meeting do now adjourn at 6:20 p.m.

Carried. CAO

Mayor

December 18, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, December 18th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:09 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Councillors Susan Cote and Ken Laffrenier Brian Bigelow, Public Works Foreman

Members of the Public Present:

None

Members of Press Present:

None

3. Adoption of the Agenda

Mayor Dan Cleroux requested the addition of Fire Department under Staff Reports, item 5.1.

Resolution No. 17-12-37

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the special meeting of December 18, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Staff Reports

5.1. Fire Department – Don Laitinen, Fire Chief, updated that the Deputy Chief resigned from the Department, and he will hold election early in the New Year to fill the position. The Chief will meet with Councillor Cote to complete the 2018 departmental budget, and asset management material.

5.2. Administration – The CAO distributed staff report no. 2017-12-05 regarding a revision to the Emergency Management Program and Emergency Response Plan By-law.

Resolution No. 17-12-38

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman acknowledges receipt of Administrative Report 2017-12-05 adopting Emergency Management Program and Emergency Response Plan B-law; and

That Council directs staff to prepare the necessary by-law for consideration at the December 18, 2017 Special Council meeting.

Carried.

The CAO distributed staff report no. 2017-12-06 regarding a revision to the cost sharing agreement for the Town of Cobalt’s CWWF projects to the Cobalt Water Plant. Special Meeting Minutes December 18, 2017

2

Resolution No. 17-12-39

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman acknowledges receipt of Administrative Report 2017-12-06 regarding Cost Sharing for the Town of Cobalt’s CWWF Projects related to the capital improvements to the Cobalt Water Plant; and

That Council approves increasing Coleman’s municipal contribution towards the Return Line for CT Establishment project from $12,500.00 to $21,132.62.

Carried.

Resolution No. 17-12-40

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the Staff Reports be noted and listed in the minutes of this meeting.

Carried.

6. By-laws

6.1. Emergency Management Program and Emergency Response Plan (Repeals By-law No. 17-57)

Resolution No. 17-12-41

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that By-law No. 17-59 being a by-law to adopt an Emergency Management Program and Emergency Response Plan and to meet other Requirements under the Emergency Management and Civil Protection Act be read a first and second time.

Carried.

Resolution No. 17-12-42

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-59 be read a third and final time and be passed and enacted.

Carried.

7. Business Arising from the Minutes

7.1. Library Service Agreement – The CAO distributed Staff report no. 2017-12-07 regarding the Library agreement, as the method of household counts was confirmed with the Town of Cobalt. Council discussed possible options (donations versus per household fee), and directed the CAO to table further discussion until January 2018.

7.2. Larose Bridge Renovation – The CAO distributed Staff report no. 2017-12-08 regarding the Larose Bridge renovation.

Resolution No. 17-12-43

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-12-08 regarding the Larose Bridge Renovation Project administered through the Town of Cobalt; and

That Council approves increasing Coleman’s municipal contribution towards the project from $11,250 to $15,000.

Carried. Special Meeting Minutes December 18, 2017

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8. New Business

8.1. Motions:

8.1.1. City of Timmins – Noront Ferrochrome Processing Facility

Resolution No. 17-12-44

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Corporation of the Township of Coleman supports the City of Timmins in its bid for the Noront Ferrochrome Processing Facility; and

That Council encourages Noront to locate their FPF in Timmins Ontario.

Carried.

8.1.2. Municipality of East Ferris – Extension of Two-Way Radio Exemption

Resolution No. 17-12-45

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas the exemption for municipal snow plow operators and other public utility employees to use two-way radios while operating a vehicle, as provided under section 11 of regulation 366/09, is set to expire at the end of 2017;

Be it resolved that the Council of The Corporation of the Township of Coleman supports the submission of a letter to the Honorable Steven Del Duca, Minister of Transportation, requesting the exemption be extended.

Carried.

8.1.3. AMO 2018 Membership

Resolution No. 17-12-46

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman authorizes the CAO to renew the AMO 2018 membership for $714.77, plus HST.

Carried.

8.1.4. FONOM Membership

Resolution No. 17-12-47

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the Council of The Corporation of the Township of Coleman authorizes the CAO to renew the 2018 FONOM membership for $168.00.

Carried.

8.1.5. NOHFC Application Submission – Support for Green Mining Conference lead by the Cobalt Coleman Latchford Economic Development Initiative Committee

Resolution No. 17-12-48

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the Council of The Corporation of the Township of Coleman authorizes the CAO to renew the 2018 FONOM membership for $168.00.

Carried.

8.1.6. FedNor Application Submission – Support for Green Mining Conference lead by the Cobalt Coleman Latchford Economic Development Initiative Committee. Council approved the submission of the application and directed the CAO to allocate $5,000 in the 2018 budget for contingency expenses.

Special Meeting Minutes December 18, 2017

4

Resolution No. 17-12-49

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman supports the submission of an application to FEDNOR, to host a Green Mining Conference lead by the Cobalt Coleman Latchford Economic Development Initiative Committee.

Carried.

9. Correspondence

9.1. Ernie Hardeman, MPP – Critic for Municipal Affairs and Housing. Policies Impacting Municipalities

9.2. Ministry of the Environment and Climate Change – Changes to Ontario’s Drinking Water Regulations

9.3. Ministry of Municipal Affairs – Bill 59, Putting Consumers First Act, 2017

9.4. Ministry of Municipal Affairs – Passing of Bill 139 – the Building a Better Communities and Conserving Watersheds Act, 2017

9.5. Ministry of Municipal Affairs – Protecting Water for Future Generations – Public Consultation

9.6. Ministry of Natural Resources and Forestry – Forest Tenure Modernization

9.7. Municipal World, December 2017

9.8. Timiskaming Health Unit Board of Health – Minutes, November 1, 2017

Resolution No. 17-12-50

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 9.1 to 9.8 be noted, filed and recorded in the minutes of this meeting.

Carried.

10. Adjournment

Resolution No. 17-12-51

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 7:40 p.m.

Carried. CAO

Mayor

December 11, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, December 11th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:03 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, and Cathy Marcella

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Councillor Lois Perry

Brian Bigelow, Public Works Foreman

Members of the Public Present:

0

Members of Press Present:

N/A

3. Adoption of the Agenda

Mayor Cleroux requested the addition of the Cobalt Water Commission, under item 12. Committee Reports.

The CAO commented that the delegates were unable to attend the meeting; therefore, recommended the removal of item 7.1 Mario Chitaroni, Portage Bay – Fire Protection and Private Snow Plowing.

Resolution No. 17-12-01

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of December 11, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-12-02

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – November 27, 2017

Carried.

6. Accounts

Resolution No. 17-12-03

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $37,824.40 be passed and paid.

Carried. Regular Meeting Minutes December 11, 2017

2

Resolution No. 17-12-04

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that payroll in the amount of $16,774.12 for the month of November 2017 be passed and paid.

Carried.

7. Petitions and Delegations

7.1. Mario Chitaroni, Portage Bay – Fire Protection and Private Snow Plowing Removed

8. Staff Reports

1. Works Department – No update

2. Fire Department – Don Laitinen, Fire Chief, distributed a Fire Marshall’s communique regarding establishing and regulating by-laws, and encouraging a regulation by-law for ice/cold water rescue services. The Fire Department’s draft Standard Operating Guidelines (SOGs), have been completed, and will be presented to Council in the New Year. The SOGs outline that the Township does not provide ice/cold rescue services. The Department responded to four calls during the month of November. On December 5th, the volunteers attended the Santa train in Cobalt. Three new sets of bunker gear have arrived and are in service. The Fire Department will be hosting a New Year’s Dance on December 31st for their volunteers.

3. Administration – The CAO recommended posting signs on the mining equipment placed at the headframe, requesting not to climb on the equipment displays. OCWA recommended the installation of a sump pump in the chamber holding the flow meter to help keep the unit dry. Quotes will be received for Council’s review and consideration. FONOM updated that they did not support the proposed initiative from the Canadian Stimulus Fund Ltd., due to a lack of information. A resident reported damage due to private plowing; the Township will reimburse for repair to the structure. The Economic Development Officer provided a summary of funding opportunities for consideration during the first quarter of 2018. Council recommended the submission of an application to the Agri-Spirit fund for an accessible washroom/change room facility at Bass Lake.

Council was provided with an administrative report regarding an amendment to the EXP Agreement for the Water Distribution System Bleeder Stations.

Resolution No. 17-12-05

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-12-01 regarding the amendment to by-law No, 17-51 to amend the terms of payment based on the receipt of periodic invoices for said work, from the Contractor for services performed under this Agreement; and

That Council directs staff to prepare the necessary by-law for consideration at the December 11, 2017 Regular Council meeting.

Carried.

Council was provided with an administrative report regarding the adoption of an updated Accessibility Policy and Multi-Year Accessibility Plan for the Township. Regular Meeting Minutes December 11, 2017

3

Resolution No. 17-12-06

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-12-02; and

That Council directs staff to prepare the necessary By-laws to adopt the Township of Coleman’s Accessibility Policy and Multi-Year Accessibility Plan for consideration at the December 11, 2017 regular meeting of Council.

Carried.

Council was provided with an administrative report regarding a proposed update to the Township’s existing User Fees by-law.

Resolution No. 17-12-07

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-12-03; and

That Council directs staff to prepare the necessary notices per by-law 03-01, schedule a date for a public meeting, and prepare the necessary By-law to adopt a User Fees for the Township of Coleman, for consideration at an upcoming regular Council meeting.

Carried.

Lastly, Council was provided with an administrative report regarding the adoption of an Emergency Management Program and Emergency Response Plan for the Township.

Resolution No. 17-12-08

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-12-04; and

That Council directs staff to prepare the necessary By-law to adopt an Emergency Management Program and Emergency Response Plan for the Township of Coleman, for consideration at the December 11, 2017 regular Council meeting.

Carried.

1. Animal Service Provider – No Update.

Resolution No. 17-12-09

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Amend By-law No. 17-51 (EXP Services Inc. Agreement)

Resolution No. 17-12-10

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that By-law No. 17-54 amends By-law 17-51, being a by-law to enter into an Agreement with EXP Services Inc. to provide engineering services for the Coleman Water Distribution System Bleeder Stations be read a first and second time.

Carried. Regular Meeting Minutes December 11, 2017

4

Resolution No. 17-12-11

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-54 be read a third and final time and be passed and enacted.

Carried.

9.2. Multi-Year Accessibility Plan

Resolution No. 17-12-12

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that By-law No. 17-55 being a By-law to adopt a Multi-Year Accessibility Plan for the Township of Coleman be read a first and second time.

Carried.

Resolution No. 17-12-13

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-55 be read a third and final time and be passed and enacted.

Carried.

9.3. Municipal Accessibility Policy

Resolution No. 17-12-14

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that By-law No. 17-56 being a By-law to adopt a Municipal Accessibility Policy for the Township of Coleman be read a first and second time.

Carried.

Resolution No. 17-12-15

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-56 be read a third and final time and be passed and enacted.

Carried.

9.4. Emergency Management Program and Emergency Response Plan

Resolution No. 17-12-16

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that By-law No. 17-57 being a By-law to adopt an Emergency Management Program and Emergency Response Plan and to meet other Requirements under the Emergency Management and Civil Protection Act be read a first and second time.

Carried.

Resolution No. 17-12-17

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-57 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1 Chitaroni Subdivision Update – Council directed the CAO to respond to the correspondence received by the Chitaroni Family, and update that their letters have been directed to the Ministry of Municipal Affairs and Housing for their review.

Regular Meeting Minutes December 11, 2017

5

10.2 Victor’s Way Road – Request – The CAO presented Council with draft letters, and were approved for distribution.

10.3 UNESCO Global Geoparks – Council received an email from Mr. Graham Gambles requesting Coleman Township provide representation on the Founding Members Board for their initiative. Prior to making a decision, Council inquired if the various stages of the initiative can be outlined (such as a flow chart), and to identify the associated costs for founding members at the various stages.

10.4 Timber Harvesting – Council approved Request for Proposal for the Timber Harvesting, pending the completion of the parcel registry review. The RFP will be posted on Wednesday, December 20, 2017 and will close on Monday, January 15th, 2018.

10.5 Establishment of a Municipal Heritage Committee – The CAO distributed the draft terms of reference prepared for the establishment of a Municipal Heritage Committee for the Township. Council approved the document and directed the CAO to prepare the necessary by-law for presentation to Council in the New Year.

10.6 Library Service Agreement – Tabled until household counts are received.

11. New Business

11.1. Conferences – None

11.2 Motions:

11.2.1 Payment of Accounts

Resolution No. 17-12-18

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that the CAO be authorized to pay all accounts presented to the Township up to and including December 31, 2017.

Carried.

11.2.2 Payment of Honorarium for Property Standards Committee

Resolution No. 17-12-19

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that the CAO be authorized to pay the honorarium to the Property Standards Committee for the year 2017.

Carried.

11.2.3 Appointment of Weed Inspector

Resolution No. 17-12-20

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman appoints Mr. Brian Bigelow as Weed Inspector for the year 2018.

Carried.

11.2.4 Instructions to Township of Coleman’s Auditor

Resolution No. 17-12-21

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that the Township of Coleman’s Auditors be instructed to transfer surplus, if any, for 2017 to working capital reserve account, any deficit be withdrawn from working capital reserve account.

Carried. Regular Meeting Minutes December 11, 2017

6

11.2.5 Appointment of Municipal Solicitor

Resolution No. 17-12-22

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Whereas Section 8 of the Municipal Act, 2001 states a Municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;

Be it resolved that the Council for the Township of Coleman appoints the firm Kemp Pirie Crombeen as municipal solicitor for the Corporation of the Township of Coleman.

Carried.

11.2.6 Appointment of Fire Wardens

Resolution No. 17-12-23

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Whereas Section 8 of the Municipal Act, 2001 states a Municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;

Be it resolved that the Council for the Township of Coleman appoints the firm Kemp Pirie Crombeen as municipal solicitor for the Corporation of the Township of Coleman.

Carried.

11.2.7 English Separate School Board Final Installment

Resolution No. 17-12-24

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that the CAO be authorized to pay the final 2017 installment for the English Separate School Board.

Carried.

11.2.8 English Public School Board Final Installment

Resolution No. 17-12-25

Moved By: Councillor Susan Cote Seconded By: Councillor Ken Laffrenier

Be it resolved that the CAO be authorized to pay the final 2017 installment for the English Public School Board.

Carried.

11.2.9 French Separate School Board Final Installment

Resolution No. 17-12-26

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that the CAO be authorized to pay the final 2017 installment for the French Separate School Board.

Carried.

11.2.10 French Public School Board Final Installment

Resolution No. 17-12-27

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that the CAO be authorized to pay the final 2017 installment for the English Public School Board.

Carried.

11.2.11 Canada Summer Jobs 2018 Program – Application

Resolution No. 17-12-28

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella Regular Meeting Minutes December 11, 2017

7

Be it resolved that Council for the Township of Coleman approves the submission of an application to the Canada Summer Jobs 2018 program, for up to four (4) summer students for the Swim and Recreation Program.

Carried.

11.2.12 MFOA – 2018 Municipal Membership Invoice

Resolution No. 17-12-29

Moved By: Councillor Susan Cote Seconded By: Councillor Cathy Marcella

Be it resolved that By- That Council for the Township of Coleman approved the renewal of the MFOA Municipal Membership for 2018, in the amount of $250.00, plus HST.

Carried.

11.2.13 Ontario Good Road – 2018 Membership Fee – Not approved

11.2.14 Quotation Review – Supply and Install Ice Guards

Resolution No. 17-12-23

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Whereas three quotations were requested to supply and install ice guards on the municipal complex roof;

Be it resolved that that Council for the Township of Coleman accepts the quotation from Toblers Contracting in the amount of $1,530 plus HST, to supply and install ice guards on the municipal roof over the three main entrances.

Carried.

11.2.15 Temiskaming Speaker – Honour Roll Advertisement – Not Approved

12. Committee Reports

12.1. Public Works Dan Cleroux – Cobalt Water Commission. Mayor Cleroux recommended submitting a letter to the Town of Cobalt requesting the appointment of a resident to represent Coleman Township on the Commission.

12.2. Finance, Cathy Marcella – Councillor Marcella updated that the 2018 budget preparation is well underway. The November financial reports will be prepared for distribution to Council.

12.3. Government Liaison, Dan Cleroux – No Update

12.4. Tourism & Recreation, Lois Perry – No update

13. Correspondence

13.1. FONOM – Ontario Government Investing in Transportation Services

13.2. Ministry of Natural Resources and Forestry – Sudbury Forest 2020-2030 Forest Management Plan

13.3. MPAC – Budget and Municipal Levy for 2018

13.4. Union Gas – EB-2017-0307- Application and Evidence

13.5. The Working Forest – Fall #2 2017

Resolution No. 17-12-31

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.5 be noted, filed and recorded in the minutes of this meeting.

Carried. Regular Meeting Minutes December 11, 2017

8

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-12-32

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 9:20 p.m. to discuss the following matters:

 HR Update

 Facebook Postings

Carried.

Resolution No. 17-12-33

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council agrees to reconvene in open session at 9:45 p.m. without a report.

Carried.

16. Confirmatory By-law

Resolution No. 17-12-34

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-58 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-12-35

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-58 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-12-36

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that this meeting do now adjourn at 9:50 p.m.

Carried. Regular Meeting Minutes December 11, 2017

9

General Accounts CAO

Mayor

November 27, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, November 27th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Councillor Cathy Marcella Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

6

Members of Press Present:

N/A

3. Adoption of the Agenda

Mayor Cleroux recommended item 10.5 – Establishment of a Municipal Heritage Committee, under New Business be moved up for discussion following Item 7- Petitions and Delegations.

Resolution No. 17-11-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of November 27, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-11-23

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – November 14, 2017

2. Special Meeting – November 8, 2017

Carried.

6. Accounts

Resolution No. 17-11-24

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $48,794.23 be passed and paid.

Carried. Regular Meeting Minutes November 27, 2017

2

7. Petitions and Delegations

7.1. Consent Application No B4-17 (Agnico-Eagle Mines Limited) – Public Hearing

The CAO distributed the Notice of Public Hearing, including the key map, as well as the memorandum prepared by J.L Richards, date November 22, 2017. The memorandum recommended the consent application, as it is consistent with the intent and policies of the Provincial Policy Statement and the Official Plan, provided that if a mining operation proceeds, the appropriate approvals are received for the mining operation and the property is properly zoned for such use. Letters were received from the Timiskaming Health Unit, SMC Canada Ltd., and the Ministry of Transportation noting no objections. No comments were received from the attendees at the public hearing to support or oppose the application. Ms. Brigid Wilkinson requested clarification regarding the PIN numbers; the CAO will follow-up for response.

Resolution No. 17-11-25

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman approve consent (severance)

application B4/17 (Agnico-Eagle Mines Limited), per the attachment:

1. Conditions of planner (outlined in Notice of Decision)

Carried.

8. Staff Reports

1. Works Department – Continuing with winter Maintenance activities. Mayor Cleroux commented on the frequency of power outages in the community; and requested Mr. Kent Saxton to speak on the matter. Mr. Saxton expressed concerns over the increasing number of events where Bass Lake and Gillies Lake roads have been without power. He commented that preventative line maintenance activities should be increased. Councillor Perry commented that the concern will be discussed at the Temiskaming Municipal Association’s upcoming meeting..

2. Fire Department – Mayor Cleroux commented that the Number 6 Headframe was recently demolished and will be removed through a controlled burn. Arrangements have been made arrangements through dispatch, and the Fire Department has been notified.

3. Administration – A reminder was provided for the annual emergency exercise scheduled on December 6, 2017, hosted by the Town of Latchford. The article from the Temiskaming Speaker was presented to Council regarding utility bill payments to the Town of Cobalt. Council noted that the next negotiation meeting to discuss the new service agreement should be scheduled to finalize the details, and to update the service delivery changes from the Town to a contracted agency. The CAO presented Administrative Report no. 2017-11-02 regarding the amendment of By-law 17-51 (EXP Services Inc. to provide engineering services for the Coleman Water Distribution System Bleeder Stations); Council approved the amendment.

Resolution No. 17-11-27

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Lois Perry

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-11-02 regarding the amendment to by-law No, 17-51 to extend the deadline for project completion from December 31, 2017, to March 15, 2018; and Regular Meeting Minutes November 27, 2017

3

That Council directs staff to prepare the necessary by-law for consideration at the November 27, 2017 regular Council meeting.

Carried.

4. Animal Service Provider – No Update

Resolution No. 17-11-28

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Lois Perry Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Amend By-law No. 17-51 (EXP Services Inc. Agreement)

Resolution No. 17-11-29

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that By-law No. 17-53 amends By-law 17-51, being a by-law to enter into an Agreement with EXP Services Inc. to provide engineering services for the Coleman Water Distribution System Bleeder Stations be read a first and second time.

Carried.

Resolution No. 17-11-30

Moved By: Councillor Susan Cote Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-53 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1. Chitaroni Subdivision Update – Council acknowledged receipt of two letters from Nina (Chitaroni) Chamaillard, on behalf of the Chitaroni Family regarding severance applications and the subdivision file. Council discussed that a letter has been submitted to the Ministry of Municipal Affairs and Housing requesting assistance to resolve the outstanding items, and to take the lead on the file.

10.2. Timber Harvesting – The CAO presented an update regarding the Timber Harvesting Request for Proposal. The Township required assistance with identifying the reservations on title, and a reporting letter will be submitted with respect to the timber rights and pine tree reservations, together with the original patent instrument numbers.

10.3. Tax Sale Vesting – Roll 5401 000 003 17000 0000 – The CAO distributed Administrative Report No. 2017-11-03 to provide the background and history on the Roll, to review the zoning and mapping, as well as to review a letter from Kemp Pirie Crombeen outlining Council’s options. Council approved the vesting of the property.

Resolution No. 17-11-31

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that By- That Council for the Township of Coleman acknowledges receipt of Administrative Report No. 2017-11-03; and

That the property (Roll 5401 000 003 17000 0000) was processed through the tax arrears procedure and no tenders were submitted for the property; Regular Meeting Minutes November 27, 2017

4

That the CAO be Directed to write off the outstanding tax arrears that have accumulated on the property listed in Report 2017-11-03, plus any additional levies or penalties that may be added from the date of this report until the date of actual write-off, and prepare, sign, and register in the name of The Corporation of the Township of Coleman a Notice of Vesting, and sign all documents necessary to give effect to the vesting for Roll 5401 000 003 17000 0000; and

That staff investigate options for the vested property (Roll 5401 000 003 17000 0000).

Carried.

10.4. Cobalt Historical Society Request – Material for Headframe – Council accepted the material on loan from the Cobalt Historical Society for display at the Headframe (intersection of Highway 11 and 11B). Council directed the EDO to review funding opportunities to create displays with the material.

Resolution No. 17-11-32

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that that Council for the Township of Coleman accepts the following material on loan from the Cobalt Historical Society, for an indefinite period of time, for display at the Headframe location at the intersection of Highway 11 and 11B:

1) One sinking bucket

2) One sheave wheel

3) One skip

4) Three ore cars

5) One motor

6) One set of tracks for the cars and motor

Carried.

10.5. Establishment of a Municipal Heritage Committee – Council discussed the establishment of a Heritage Committee. Mayor Cleroux expressed interest in becoming the Council representative on the committee, as well as requested if Mr. Reiner Mielke would consider becoming a member and to provide recommendation for other committee members.

Resolution No. 17-11-26

Moved By: Councillor Susan Cote

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Corporation of the Township of Coleman supports the establishment of a Heritage Committee to advise and assist Council on associated matters within the jurisdiction, and directs the CAO to investigate and prepare a staff report for consideration at an upcoming Council meeting.

Carried.

10.6. Library Service Agreement – The CAO provided an update on the Library Service Agreement. A report will be presented to Council for consideration following receipt of the methodology of household counts from the Town of Cobalt.

11. New Business

11.1. Conferences:

11.1.1. 2018 ROMA AGM and Annual Conference

11.1.2. Multicultural Community Capacity Grant and Ontario Sport and Recreation Fund Information Session

Regular Meeting Minutes November 27, 2017

5

11.2 Motions:

11.2.1 Canada Stimulus Fund Ltd. – Request for Support

Resolution No. 17-11-33

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman supports the letter of support to the Honourable John Vanthof, MPP (Timiskaming – Cochrane) outlining the Township`s support of the Canadian Stimulus Fund Ltd. Initiatives.

Carried.

11.2.2 Town of Tillsonburg – Landfill Projects – Not approved

11.2.3 Bill 148 – Fair Workplaces, Better Jobs Act, 2017 – Tabled for additional information

11.2.4 Snow Plow Operator for the 2017/2018 Winter Season

Resolution No. 17-11-34

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman approved hiring Mr. Cory Smith as the Seasonal Snow Plow Operator (On-Call) for the 2017/2018 winter season.

Carried.

11.3 Headframe Maintenance – Intersection of Highway 11 and 11B – A quotation for repair work to the Highway 11/11B headframe was presented for consideration, Council directed to include the quote in the 2018 budget.

11.4 Coleman Distribution System Operational Plan – Council received and accepted the Coleman Distribution System Operational Plan.

Resolution No. 17-11-35

Moved By: Councillor Susan Cote

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Corporation of the Township of Coleman accepts the Coleman Distribution System Operational Plan as presented, dated October 25, 2017, prepared by the Ontario Clean Water Agency (OCWA).

Carried.

11.5 TMA Proposal – Joint By-law Official

Resolution No. 17-11-36

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Corporation of the Township of Coleman accepts the Coleman Distribution System Operational Plan as presented, dated October 25, 2017, prepared by the Ontario Clean Water Agency (OCWA).

Carried.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update

12.2. Finance, Cathy Marcella –No Update

Regular Meeting Minutes November 27, 2017

6

12.3. Government Liaison, Dan Cleroux – No Update

12.4. Tourism & Recreation, Lois Perry – No Update

13. Correspondence

13.1. AMO 2016 Federal Gas Tax Fund Annual Report

13.2. Alcohol and Gaming Commission of Ontario – LLPM Update Fall 2017

13.3. AMO Legislation Update

13.4. Accessibility Directorate of Ontario – What’s Ontario Accessibility Laws Mean to You?

13.5. FCM – Partners for Climate Protection

13.6. FONOM – Forestry Coalition Asks Government to Support Sector

13.7. FONOM – Ontario Government Increases Financial Support to Communities through the Ontario Municipal Partnership Fund

13.8. FONOM – Fall Newsletter 2017

13.9. Ministry of Municipal Affairs – Fair Workplaces Better Jobs Act (Bill 148)

13.10. Ministry of Municipal Affairs – 2017 Ontario Budget

13.11. Ministry of Finance – Ontario Municipal Partnership Fund (OMPF) Municipal Allocations for 2018.

13.12. Northern Ontario Business – December 2017

13.13. Ontario Provincial Police – Updates

13.14. Timiskaming Health Unit – Report to the Board of Health, Q3 (2017)

13.15. Timiskaming Health Unit Board of Health Minutes – October 4, 2017

13.16. The Voice – Vol 14 No 24

Resolution No. 17-11-37

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that correspondence items 13.1 to 13.15 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-11-38

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 8:30 p.m. to discuss the following matters:

 Facebook Postings

Carried.

Resolution No. 17-11-39

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council agrees to reconvene in open session at 8:54 p.m. with a report:

Council directs the CAO to submit a letter to the poster of facebook messages as a follow-up to the letter sent following the November 14, 2017 Council meeting.

Carried. Regular Meeting Minutes November 27, 2017

7

16. Confirmatory By-law

None

17. Adjournment

Resolution No. 17-11-40

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that this meeting do now adjourn at 8:55 p.m.

Carried. Regular Meeting Minutes November 27, 2017

8

General Accounts CAO

Mayor

November 11, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Wednesday, November 8th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:04 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Councillor Ken Laffrenier Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

None

Members of Press Present:

None

3. Adoption of the Agenda

Councillor Susan Cote requested Ratepayer Concern be added to Section 6 In-Camera (Closed) Session as item.

Resolution No. 17-11-01

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the special meeting of November 8, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. New Business

5.1. Engineering Services – Coleman Water Distribution System Bleeder Stations RFP No. 2017-10-01 – Tender Opening

The Township received one tender in response to the above-noted RFP. The tender was opened, reviewed and awarded to EXP Services Inc.

Resolution No. 17-11-02

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman accepts the RFP submission from EXP Services Inc., dated November 8, 2017, in response to RFP No. 2017-10-01, for Engineering Services for the Coleman Water Distribution System Bleeder Stations; and

Further that Council directs the CAO to contact EXP Services Inc. to identify as the successful proponent, subject to the execution of a written contract.

Carried. Special Meeting Minutes November 8, 2017

2

6. In camera (closed) session

Resolution No. 17-11-03

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

Be it resolved that Council agrees to convene in closed session at 6:13 p.m. to discuss the following matters:

1. Chitaroni Subdivision – Update

2. Ratepayer Concern

Resolution No. 17-11-04

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees to reconvene in open session at 8:04 p.m. with a report:

Council has reviewed the confidential mediation report. Council directs and approves the submission of a letter to the MMAH regarding the Chitaroni Plan of Subdivision file and to the associated parties, in an effort to resolve the outstanding issues, and to have the Ministry take the lead on the file.

Carried.

7. Adjournment

Resolution No. 17-11-05

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:05 p.m.

Carried. CAO

Mayor