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January 8, 2018

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, January 8th, 2018, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:02 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

Members of Press Present:

0

3. Adoption of the Agenda

Councillor Marcella requested the addition of Report on the Latchford Health Centre under New Business.

Resolution No. 18-01-01

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of January 8, 2018, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 18-01-02

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – December 11, 2017

2. Special Meeting – December 18, 2017

Carried.

6. Accounts

Resolution No. 18-01-03

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the payroll accounts in the amount of $16,320.89 for the month of December be passed and paid.

Carried.

Resolution No. 18-01-04

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $62,718.02 be passed and paid.

Carried. Regular Meeting Minutes January 8, 2018

2

7. Petitions and Delegations

7.1. None

8. Staff Reports

1. Works Department – No update

2. Fire Department – Councillor Susan Cote updated that the next Fire Department meeting is scheduled for this Thursday.

3. Administration – The CAO provided Council with an update from the office over the holiday, as well as an update regarding the incorporation status of the Temiskaming Municipal Building Association. Two donation requests were provided to Council for consideration, and were directed to the Finance Committee. Lastly an information session is scheduled in New Liskeard regarding the Canada Summer Jobs program; Council recommended providing the information to the Economic Development Officer.

4. Animal Service Provider – No Update.

Resolution No. 18-01-05

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Borrowing

Resolution No. 18-01-06

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 18-01 being a By-Law to authorize the borrowing of money to meet current expenditures of the Council of the Township of Coleman be read a first and second time.

Carried.

Resolution No. 18-01-07

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 18-01 be read a third and final time and be passed and enacted.

Carried.

9.2. Establishing Tax Ratios

Resolution No. 18-01-08

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 18-02 being a By-Law for establishing tax ratios for 2017 be read a first and second time.

Carried.

Resolution No. 18-01-09

Moved By: Councillor Cathy Marcella Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 18-02 be read a third and final time and be passed and enacted.

Carried. Regular Meeting Minutes January 8, 2018

3

9.3. Provide for an Interim Tax Levy

Resolution No. 18-01-10

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 18-03 being a By-Law to provide for an interim tax levy be read a first and second time.

Carried.

Resolution No. 18-01-11

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 18-03 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1 Library Service Agreement – The CAO redistributed the Staff Report No. 2017-12-07 from the December 18th meeting to discuss the proposed annual municipal contribution of $30.00 per household to eliminate the $50.00 household fee currently applied to non-resident users. Council recognizes the valued contributions of the library for our communities, as well as recognizes the need for many libraries to implement non-resident fees, to continue providing their levels of service and a variety of materials; therefore, Council wishes to continue with its annual donation, in addition to applying for the operating grant. Council directed the CAO to schedule a meeting with representatives from the Cobalt Library Board to revise the Service Agreement.

10.2 UNESCO Global Geoparks – Mr. Graham Gambles prepared a report for Council to outline the stages of the initiative, and to identify the associated costs for founding members at the various stages. Council wished to table discussion until additional information is received for the levels of support.

11. New Business

11.1. Conferences – None

11.2 Motions:

11.2.1 Appointment of Interim Deputy Fire Chief

Resolution No. 18-01-12

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman hereby appoints Mr. Darren Ridley as Interim Deputy Fire Chief for the Coleman Fire Department.

Carried.

11.2.2 2018 Membership – Northeastern Ontario Public Works Organization

Resolution No. 18-01-13

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman directs the CAO to renew the Northeastern Ontario Public Works Organization 2018 membership for $100.00.

Carried. Regular Meeting Minutes January 8, 2018

4

11.2.3 2018 Membership – Federation of Canadian Municipalities – Not approved

11.2.4 2018 Northeastern Fire Education Conference (NEFEC) and Trade Show

Resolution No. 18-01-14

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman approves the registration of four volunteer firefighters to the 2018 Northeastern Fire Education Conference (NEFEC) and Trade Show in Deerhurst from March 23 to 25, 2018, for $295 plus HST, per person, in addition to accommodation.

Carried.

11.3 Relocation of Dr. Sears Office in the Town of Cobalt – Mayor Cleroux updated that the medical office opened to the public today.

11.4 TransCanada – Routine Maintenance Scheduled – The CAO received correspondence regarding scheduled maintenance beginning after February 22, 2018. Council directed the letter to the Fire Chief for his information.

11.5 Too Far Too Fast Canada – Prevention of the Opening of Legalized Cannabis Stores. Council accepted as information.

11.6 Report on the Latchford Health Centre – Councillor Cathy Marcella provided an update on the Health Centre, from a report prepared from Dr. Roedde.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update

12.2. Finance, Cathy Marcella –. The CAO presented the financial indicators to Council, as prepared by the Ministry of Municipal Affairs and Housing, and noted that the December financial statements will be prepared for distribution this week. A budget meeting will be scheduled following the receipt of quotations for infrastructure upgrades.

12.3. Government Liaison, Dan Cleroux – No Update

12.4. Tourism & Recreation, Lois Perry – The Bass Lake annual operator report was presented to Council.

13. Correspondence

13.1. AMO – Office of the President, December 19, 2017

13.2. Classic Theatre – Thank you card

13.3. Communities in Bloom – Enhancing Green Spaces in Communities

13.4. Earlton-Timiskaming Regional Airport Authority Minutes – October 19, 2017

13.5. JLR Today – Issue No.29

13.6. Ministry of Finance – Update on Provincial Framework to establish a retail and distribution channel for legal cannabis

13.7. Office of the Fire Marshal and Emergency Management – Emergency Management Exemplary Service Awards

13.8. Ministry of Natural Resources and Forestry – Notification of Bill 139, Building a Better Communities and Conserving Watersheds Act, 2017 Receiving Royal Assent

13.9. Municipal Monitor, Q4 2017

13.10. Northern Ontario Business – January 2018

13.11. Stewardship Ontario – Industry Funding for Municipal Blue Box Recycling

13.12. Telpay – Electronic Payment Needs

Regular Meeting Minutes January 8, 2018

5

13.13. TransCanada – TransCanada PipeLines in Your Community

13.14. The Voice, Volume 15 No. 1; Volume 14 No. 26

13.15. The Working Forest, Winter #2 2017

Resolution No. 18-01-15

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 13.1 to 13.15 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

None

16. Confirmatory By-law

Resolution No. 18-01-16

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 18-04 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 18-01-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 18-04 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 18-01-18

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:16 p.m.

Carried. Regular Meeting Minutes January 8, 2018

 

General Accounts CAO

Mayor