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October 30, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, October 30th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:03 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Brian Bigelow, Public Works Foreman

Members of the Public Present:

3

Members of Press Present:

N/A

3. Adoption of the Agenda

Councillor Lois Perry requested the deferral of item 11.3 under new Business until the next regular meeting. Councillor Marcella requested the addition of item 11.4 Private Plowing under New Business.

Resolution No. 17-10-40

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the agenda for the regular meeting of October 30, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Lois Perry declared a conflict of interest with respect to the following items under Section 11.2 Motions:

11.2.4 Temiskaming Speaker – Remembrance Day Advertisement

11.2.5 Temiskaming Speaker – 2018 Calendar

11.2.6 The Voice – Remembrance Day Advertisement

5. Adoption of the Minutes

Resolution No. 17-10-41

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – October 16, 2017

Carried.

6. Accounts

Resolution No. 17-10-42

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $34,833.31 be passed and paid.

Carried. Regular Meeting Minutes October 30, 2017

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7. Petitions and Delegations

None

8. Staff Reports

1. Works Department – Winterization work is well underway. Interviews for a seasonal snow plow operator (on-call) will be scheduled.

2. Fire Department – Effective November 1st, burning permits are no longer issued until April 1st, 2018. The Fire Chief reviewed the options for paging systems, and recommended continuing with the Timmins-based service. The CAO will prepare the necessary by-law for the next regular meeting. The Fire Department will participate in services for November 11th ceremony. The Fire Chief prefers chipping brush at the landfill rather than burning the material; Council directed the CAO to contact service providers for quotes. The Fire Chief commented that the Community Hall has been requested to host the second annual bazaar in support of the Fire Department on March 10, 2018; Council approved the donation of the Hall, providing the Hall rental agreement is completed. The Department will participate in the Santa Clause Parade in Cobalt on December 5th, 2017. The Fire Chief reviewed protocol for response on private roads within the Township; municipal fire protection services will be provided if personnel and equipment can safely access the site; meaning private roadways must be accessible and passable for the volunteers and equipment. The Fire Chief will prepare information for Council to consider ice water rescue services, as well as noted that the Department’s Standard Operating Guidelines are nearing completion, and nine bunker suits have been ordered this year (made possible through the generous donation from TransCanada).

3. Administration – The CAO commented that the Bazaar in support of PRATH was occurring at the Community Hall, and the applicant requested the donation of the hall; Council approved the request. The Request for Proposal regarding engineering services for the CWWF funding project was posted and closes on Wednesday, November 8th, 2017, and will be presented at the next regular meeting. Council discussed Remembrance Day, and Councillor Cote will lay the wreath during the service. The Timiskaming Hospice Palliative Care provided an invite to the Time to Remember service on November 23rd, 2017 and welcomed donations; the request will be considered during budgetary review.

4. Animal Service Provider – No Update.

Resolution No. 17-10-43

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

None

10. Business Arising from the Minutes

10.1. Communities for the Montreal River Power Corporation – FIT Application. Mayor Cleroux reviewed a letter submitted to the IESO from Mayor George Lefebvre regarding the application to the FIT Program. It was requested that the connection capacity and the scoring of the application with respect to ownership structure be reviewed.

Regular Meeting Minutes October 30, 2017

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10.2. Hydro One Easement Agreement – The CAO distributed the documents prepared by the solicitors for Hydro One Networks Inc. regarding the transfer easement. Council reviewed and found no concerns with the documents. The CAO was directed to proceed by notifying the solicitors, for the registration of the easement.

10.3. Victor’s Way, Private Road – Request – The CAO reviewed two requests from landowners on Victor’s way. The letters requested a statement from the municipality regarding future road availability/ access, fire protection services, future economic development, road maintenance and to address future mining activity. As this is a private road, Council directed the CAO to review the matter with legal/ planning prior to responding to the requests.

10.4. District Social Services Accountability Board Governance and Accountability Review – Council reviewed the information, and had no further questions.

11. New Business

11.1. Conferences:

11.1.1. AMO – 2017 Ontario West Municipal Conference

11.1.2. Ministry of the Environment and Climate Change – Risk Management Official/ Risk Management Inspector Training

11.1.3. Knox Insurance Brokers Ltd. – MIS/JLT Insurance Roadshow and Seminar

11.1.4. Ministry of Municipal Affairs (Northeast)

11.1.5. Northern Ontario Tourism Summit

11.2 Motions:

11.2.1 CGIS – Integration of Elevation Data

Resolution No. 17-10-44

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman approves the quotation from CGIS for the integration of elevation data (including contours and hillshade modelling) into the Township’s mapping program, for $380.00, plus HST; and

Further that Council directs the CAO to claim the invoice to the NEOnet funding, as the Township is eligible for a 92 percent return.

Carried.

11.2.2 Municipal World Magazine – Subscriptions 2018 – Not approved

11.2.3 Ontario Association of Fire Chiefs

Resolution No. 17-10-45

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman approves the 2018 Membership to the Ontario Association of Fire Chiefs, for Don Laitinen, in the amount of $245.00.

Carried. Regular Meeting Minutes October 30, 2017

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11.2.4 Temiskaming Speaker – Remembrance Day Advertisement

Resolution No. 17-10-46

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that the Council for the Township of Coleman approves a Remembrance Day advertisement in the Temiskaming Speaker for $95.00, plus applicable taxes.

Carried.

11.2.5 Temiskaming Speaker – 2018 Calendar – Not Approved

11.2.6 The Voice – Remembrance Day Advertisement

Resolution No. 17-10-47

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman approves a Remembrance Day advertisement in The Voice for $49.00, plus applicable taxes.

Carried.

11.2.7 Grants Ontario Application – Public Library Operating Grant 2017-2018

Resolution No. 17-10-48

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the Council for the Township of Coleman approves the submission of the Grants Ontario Application for the Public Library Operating Grant 2017-2018; and shall pay the Cobalt Public Library Board any monies paid to the Township of Coleman by the Province for Library Services.

Carried.

11.3 Temiskaming Municipal Association Update – Councillor Perry requested this item be tabled until the next regular meeting of Council.

11.4 Private Plowing – Councillor Marcella received a call from a resident concerning the insurance requirement for the private plowing service. Council directed the CAO to review the request and to contact the resident.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update

12.2. Finance, Cathy Marcella –The CAO presented the year end projections to Council, as well as the September Financial Reports.

12.3. Government Liaison, Dan Cleroux – No Update

12.4. Tourism & Recreation, Lois Perry – The report from the Bass Lake Operator will be completed shortly, and a Bass Lake Committee will be scheduled.

13. Correspondence

13.1. AMO 2016 Federal Gas Tax Fund Annual Report

13.2. Earlton-Timiskaming Regional Airport Authority (ETRAA) Minutes – August 17, 2017

13.3. Moose Call – October 2017

13.4. NEORN – Update, October 13, 2017

Regular Meeting Minutes October 30, 2017

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13.5. Ministry of Agriculture, Food and Rural Affairs – Celebrating more than 150 years of farming

13.6. Ontario Heritage Trust – Heritage Matters, Autumn 2017

13.7. Recycling Product News – October 2017

13.8. Union Gas – 2018 Rates Application

13.9. The Voice – Vol 14 No. 20

13.10. The Working Forest – Fall #1 2017

13.11. TransCanada – Energy East Cancellation

Resolution No. 17-10-49

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that correspondence items 13.1 to 13.11 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-10-50

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local board employees;

Be it resolved that Council agrees to convene in closed session at 7:20 p.m. to discuss the following matters:

 Chitaroni Subdivision – Update

Carried.

Resolution No. 17-10-51

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council agrees to reconvene in open session at 8:40 p.m. with a report.

Carried.

Resolution No. 17-10-52

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman directs Councillor Perry to contact the Chitaroni families regarding mediation.

Carried.

16. Confirmatory By-law

None

17. Adjournment

Resolution No. 17-10-53

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 8:45 p.m.

Carried. Regular Meeting Minutes October 30, 2017

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General Accounts CAO

Mayor

October 16, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, October 16th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:03 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

18

Members of Press Present:

1

3. Adoption of the Agenda

Mayor Cleroux requested the addition of item 15.1 Sharp Lake, under the section 15. Closed Session

Resolution No. 17-10-23

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of October 16, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-10-24

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – October 2, 2017

Carried.

6. Accounts

Resolution No. 17-10-25

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $71,667.18 be passed and paid.

Carried.

7. Petitions and Delegations

7.1. Doug Shearer – Chair, District School Board Ontario North East – Update – Mr. Shearer provided a letter to Council for review, and explained that he was meeting with local councils to discuss school board concerns and future direction. He commented that communication between school boards and councils have deteriorated over recent years,

Regular Meeting Minutes October 16, 2017

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and they are seeking to enhance their Community Consultation and Partnership policy to ensure dialogues occur. He is seeking to engage in a discussion of current education conditions, and to provide Council with an understanding of the Boards’ capital planning intent in relation to schools in the coming years. He also noted that declining enrollment continues to be a problem.

7.2 Chitaroni Plan of Subdivision Review – Memorandum from J.L Richards – October 13, 2017. Ms. Sarah Vereault was in attendance to review a memorandum prepared by her, and reviewed by Mr. Timothy Chadder, Chief Planner with J.L. Richards. The memo provided their recommendations based on their professional planning opinions. It provided a summary of the action items from the June 27, 2017 special meeting; explained the extent of the required road; identified the location of the road on neighbouring lands, and described five options for Council consideration. Ms. Vereault provided an overview focussing on their recommendations to move forward. While it is not the Township’s responsibility to find a resolution, they would recommend option no. 5 – Agreement on a fair value of the lands, severance, and transfer of the lands between parties, so the Township can assume as part of the subdivision. She stated that the Township could assist by mediating the agreement and purchase process. This option would provide a fair and equitable resolution for all parties, as the remaining options, including use of the 5 percent reservation for road allowances and expropriation, are not fair mechanisms to resolve this issue.

Mayor Cleroux called a 15 minute recess.

7.3 Chitaroni Subdivision Update, Mario Chitaroni – Mr. Chitaroni provided Council and Ms. Vereault with history on the file. He inquired if the memorandum was a planner’s opinion or a legal opinion; Ms. Vereault commented that it was a professional planner opinion. Mr. Chitaroni requested Council to seek a legal opinion, as their family sought an opinion from Mr. Russell Christie regarding the 5 percent reservation for road allowances. Councillor Marcella commented that in 1989, Council received a legal opinion regarding the resolutions previously discussed, and it was the lawyer’s opinion that the Township did not accept the road by way of resolution. Mr. Chitaroni commented that Portage Bay Road A has been long used for the public, and noted that resolving the Subdivision does not just benefit the Chitaroni’s, it would assist residents of the Township as well. The Chitaroni’s referred to their planning consultant from Miller and Urso Surveying Inc., Mr. Taylor Craig. Mr. Craig commented that road issues are complex and would accept the Chitaroni’s legal opinion. Councillor Perry requested if the Chitaroni’s would be agreeable to mediation between the applicant and the neighbouring land owner; the intent would be to come to agreement to resolve the road ownership issue, and to move towards completion of the subdivision. Mr. Chitaroni stated that he would be open to mediation. Council directed Councillor Perry to act as the Township representative during the mediation process, and to schedule a date.

Lastly, Mr. Chitaroni commented on the status of their severance applications, and requested that they be allowed to proceed. Council provided direction to Ms. Sarah Vereault to review the severance files, and report back to Council.

Resolution No. 17-10-26

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council accepts the memorandum as presented by Sarah Vereault, Planner with J.L Richards.

Further that Council has agreed to proceed with recommendation number 5 per the above-mentioned memorandum.

Carried. Regular Meeting Minutes October 16, 2017

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8. Staff Reports

1. Works Department – The cabins at Bass Lake are in process of demolition, and the electrical work on the gazebo is in process of completion.

2. Fire Department – The open house and BBQ for fire prevention week went well on October 14, 2017. Council inquired if the food drive for the local food bank, could be coordinated with the annual open house and BBQ. Don Laitinen has a Fire Chief meeting this coming Wednesday, and the department has practice this coming Thursday. The Fire Chief will review the radio communication agreements, and will provide a recommendation to Council prior to adopting a renewal by-law.

3. Administration – The CAO discussed the CWWF project, for the Bleeder Stations along the Coleman water distribution system. Council directed the CAO to prepare an RFP for engineering and project management services for the project. The CAO distributed Administrative Report No. 2017-10-04 to discuss a meeting on October 5, 2017 regarding the District Social Services Accountability Board (DSSAB) Governance and Accountability Review meeting. DSSAB requested written responses by October 31st regarding the review. The CAO will return material at the October 30th meeting for discussion.

Resolution No. 17-10-27

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-10-04.

Carried.

The Economic Development Officer received direction from Council to submit an application to the Ontario Trillium Fund.

Resolution No. 17-10-28

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the Council of The Corporation of the Township of Coleman approve the submission of an application to the Ontario Trillium Fund for an accessible Washroom/ Change room facility at Bass Lake Park.

Carried.

For compliance, the Township’s Health and Safety Policy, and Workplace Anti-Violence, Harassment and Sexual Harassment Policy are reviewed annually. No changes were required.

Resolution No. 17-10-29

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas in order to comply with the Occupational Health and Safety Act the Council of The Corporation of the Township of Coleman must review and/or adopt a Health and Safety Policy on a yearly basis;

Be it resolved that the Council has reviewed and approves the Health and Safety Policy for The Corporation of the Township of Coleman with no changes; and

Further that Mayor, Council and the CAO sign the policy statement for posting in the municipal complex.

Carried. Regular Meeting Minutes October 16, 2017

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Resolution No. 17-10-30

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Whereas the Council of The Corporation of the Township of Coleman must review the Workplace Anti-violence, Harassment, and Sexual Harassment Policy (Bills 168 and 132) Safety Policy on a yearly basis;

Be it resolved that the Council has reviewed and approves the Workplace Anti-violence, Harassment, and Sexual Harassment Policy (Bills 168 and 132) for The Corporation of the Township of Coleman with no changes; and

Further that Mayor, Council and the CAO sign the policy statement for posting in the municipal complex.

Carried.

1. Animal Service Provider – No Update.

Resolution No. 17-10-31

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Amend By-law No. 07-25 – Tabled. Council directed the Fire Chief inquire about alternate options and to report back at the next regular meeting.

10. Business Arising from the Minutes

None

11. New Business

11.1. Conferences:

11.1.1. AMO Communications – Social Media

11.1.2. Ontario Small Urban Municipalities Conference and Trade Show

11.1.3. Rural Ontario Municipal Association – 2018 Annual Conference

11.2 Motions:

11.2.1 Council Meeting Schedule – December 2017

Resolution No. 17-10-32

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman cancels the regular meeting of Council on Monday, December 25th, 2017, due to Christmas Day, and directs the CAO to advertise in the Community Bulletin; and

Further that the regular meeting schedule will resume on Monday, January 8, 2018, at 6:00 p.m.

Carried. Regular Meeting Minutes October 16, 2017

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11.2.2 TMA – Integrity Commissioner

Resolution No. 17-10-33

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Whereas Bill 68 requires municipalities appoint an Integrity Commissioner by March 1, 2019;

Be it resolved that Council for the Township of Coleman supports the Temiskaming Municipal Association (TMA) to investigate a joint integrity commissioner for all member municipalities.

Carried.

11.2.3 Municipality East Ferris – Small Business Owners – Proposed Tax Rules

Resolution No. 17-10-34

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Corporation of the Township of Coleman supports the Municipality of East Ferris’ resolution passed at their meeting of Council on September 26th, 2017, regarding proposed tax rules and how the changes will negatively impact small and medium enterprises; and

Further that this resolution of support be circulated to the AMO, ROMA, OGRA, FONOM and the Municipality of East Ferris.

Carried.

11.2.4 Township of Montague – Bill 148

Resolution No. 17-10-35

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman supports the Township of Montague’s resolution passed at their meeting of Council on September 19th, 2017, regarding Bill 148; and

Further that this resolution of support be circulated to the Premier Kathleen Wynne, Minister of Labour Kevin Daniel Flynn; the Association of Municipalities of Ontario and the Township of Montague.

Carried.

11.3 Eco-Logix – Quotation for Expanded Weekly Service – Eco-Logix provided the Township with a quotation to expand the existing recycling collection to a weekly service, and outlining benefits including increased diversion, funding availability, etc. Council was appreciative to receive the quote, but are not interested at this time.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update

12.2. Finance, Cathy Marcella –The CAO to will present year end projections and September Financial Reports at the next regular Council meeting.

12.3. Government Liaison, Dan Cleroux – No Update

12.4. Tourism & Recreation, Lois Perry – The quotes to install the Bunkie will be presented to Council at the next regular meeting. Following its installation, the Bass Lake Committee will schedule a meeting.

Regular Meeting Minutes October 16, 2017

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13. Correspondence

13.1. Dibrina Group – Update

13.2. FONOM – Disappointed with Decision to Cancel Energy East

13.3. Ministry of Environment and Climate Change – Drinking Water Inspector’s Annual Report 2016-2017

13.4. Ministry of Community Safety and Correctional Services – Regulation made under Police Services Act to Amend the OPP billing Model

13.5. Ministry of Citizenship and Immigration – Nominations for Outstanding Achievement Award for Voluntarism

13.6. Municipal Monitor – Q3 2017

13.7. Municipal World – October 2017

13.8. Northern Ontario Business October 2017

13.9. Stewardship Ontario – Blue Box Recycling

13.10. Timiskaming Health Unit Board of Health Minutes – September 6, 2017

13.11. TransCanada – Termination of Energy East Pipeline and Eastern Mainline Projects

13.12. The Voice – Vol 14 No 21

Resolution No. 17-10-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 13.1 to 13.12 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-10-37

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 9:10 p.m. to discuss the following matters:

 Sharp Lake

Carried.

Resolution No. 17-10-

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees to reconvene in open session at 9:30 p.m. without a report.

16. Confirmatory By-law

None Regular Meeting Minutes October 16, 2017

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17. Adjournment

Resolution No. 17-10-39

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 9:32 p.m.

Carried. Regular Meeting Minutes October 16, 2017

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General Accounts CAO

Mayor

October 2, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, October 2nd, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:05 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

9

Members of Press Present:

1

3. Adoption of the Agenda

Councillor Marcella requested the addition of item 11.5 Tourism Booth Cost Sharing under New Business.

Resolution No. 17-10-01

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of October 2, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-10-02

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – September 19, 2017

2. Special Meeting – September 26, 2017

Carried.

6. Accounts

Resolution No. 17-10-03

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $222,655.33 be passed and paid.

Carried.

Resolution No. 17-10-04

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that payroll in the amount of $25,994.17 for the month of September 2017 be passed and paid.

Carried. Regular Meeting Minutes October 2, 2017

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7. Petitions and Delegations

7.1. Chitaroni Subdivision Update, Mario Chitaroni: Mr. Chitaroni began by summarizing the request presented by Ms. Nina Chitaroni at the last meeting of Council on September 18, 2017; i.e. to recognize that there are other options available to the Township to address Portage Bay Road A, and to request the Township assume Portage Bay Road A under the 5 percent reservation. Ms. Chitaroni distributed two documents to Council for review: 1) Assumption of Portage Bay Road “A” Update, which contained their history of Council discussion and resolutions, as well as summarized their legal opinion, and 2) 5% Reservations of Roads, which provided an overview of the Public Lands Act. In addition, it was requested that Council proceed with the severance applications submitted by Albert and Carol Chitaroni, as it is felt to be a separate issue from the subdivision.

Mayor Cleroux explained that this is not the Township of Coleman’s subdivision, and that it is up to the land owners to resolve the outstanding items (i.e. road ownership), to register the plan with the Ministry of Municipal Affairs and Housing (MMAH). Councillor Marcella outlined that current and past Councils have supported the completion of the subdivision; however, they must follow the Planning Act. Mr. Chitaroni inquired how their request differs when the municipality assumed other roads in the past. It was explained that the goal of the Percentage Reservation for Roads is to facilitate road access across private land for where required for MNR programs, and to provide access to private property where no other option exists, per the policy published by the Ministry of Natural Resources. Councillor Perry noted that the Township was prepared to sign the subdivision agreement in 2014; however, Council learned that the road was not completely owned by the applicant.

Regarding the severance applications, the Township’s planner indicated that one issue of the road is that the proposed severance for the matrimonial home would not have legal access. Even if a blanket easement was provided, it does not address the issue of the subdivision road, and in effect, is allowing severances outside of the subdivision process. If the subdivision road was in place, there would be no concern regarding processing the applications and providing access to the parcel.

Mayor Cleroux concluded that Council will address their requests following review and discussion of the memorandum and recommendations from the planners at J.L Richards.

Mayor Cleroux called a 5 minute recess.

8. Staff Reports

1. Works Department – The Foreman recommended burning brush at the Landfill in small piles to clear the debris and to ensure it is managed. Council supported the request pending approval from the Fire Chief and notification to the MOE. The CAO updated that the Department has been completing work at Bass Lake Park. The volleyball court and tether ball installations have begun, cabin demolitions have started and the baseball field is under repair. Due to the conditions of the cabins, council directed the CAO prepare a motion to surplus Cabin No. 5.

Resolution No. 17-10-05

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman declare Cabin No. 5 at Bass Lake Park to be surplus.

Further that Council directs staff to demolish and remove the cabin from the property.

Carried. Regular Meeting Minutes October 2, 2017

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2. Fire Department – Councillor Cote updated that an open house for fire prevention week has been scheduled on October 14, 2017, and includes a free BBQ. The Department’s next meeting is scheduled for this coming Thursday.

3. Administration – The CAO provided an update on the AMCTO Zone 8 conference attended last week. Thank you letters for those who donated towards the Bass Lake gazebo and park were prepared and signed for distribution. The CAO provided Council with an update on the 2018 annual billing and compared against the past three years. The letter regarding the Memorandum of Understanding was mailed to Northern College, per direction from the September 18, 2017 meeting. Mayor Cleroux reviewed a letter from the IESO regarding the Fit program application for the Latchford Dam. The CAO distributed Administrative Report No. 2017-10-01 to discuss entering into a Telecommunications Site Confirming and Amending Agreement with NorthernTel, to amend and extend the existing agreement for the tower located at the municipal complex.

Resolution No. 17-10-06

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-10-01; and

That Council directs staff to prepare the necessary By-law to enter into a Telecommunications Site Confirming and Amending Agreement with NorthernTel, Limited Partnership for consideration at the October 2, 2017 regular meeting of Council.

Carried.

Lastly, the CAO provided Council with Administrative Report No. 2017-10-02 regarding a proposed speed limit reduction, towards the end of the municipally maintained portion of Portage Bay Road to improve safety for a school bus turnaround.

Resolution No. 17-10-07

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-10-02; and

That Council directs staff to prepare the necessary By-law to enter into decrease the rate of speed of motor vehicles for approximately a 200 metre distance on Portage Bay Road.

Carried.

1. Animal Service Provider – No Update.

Resolution No. 17-10-08

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Decrease the Rate of Speed of Motor Vehicles

Resolution No. 17-10-09

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Regular Meeting Minutes October 2, 2017

4

Be it resolved that By-Law No. 17-48 being a by-law to decrease the rate of speed for motor vehicles be read a first and second time.

Carried.

Resolution No. 17-10-10

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-48 be read a third and final time and be passed and enacted.

Carried.

9.2. NorthernTel Telecommunications Site Confirming and Amending Agreement

Resolution No. 17-10-11

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-49 being a by-law to enter into a Telecommunications Site Confirming and Amending Agreement with NorthernTel, Limited Partnership be read a first and second time.

Carried.

Resolution No. 17-10-12

Moved By: Councillor Cathy Marcella Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-49 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1 Headframe Rest Stop Project – Council discussed the project, and due to financial constraints, and competing capital project priorities for existing infrastructure requiring repair, are unable to complete at this time.

10.2 Request from Laurentian University, SAE Exploration and MERC: 2D Seismic Reflection on Township Roadways – Mayor Cleroux provided an overview of the information session held on Tuesday, September 26th, and the documents from the session were distributed to Council for their information.

10.3 Chitaroni Plan of Subdivision Review – Memorandum from J.L Richards – Tabled until the October 16, 2017 regular meeting of Council.

11. New Business

11.1. Conferences:

11.1.1. Pinchin Ltd. – Landfill Operator Training

11.1.2. MROO – Municipal Retirees Organization Ontario – A seminar for retirees

11.1.3. Tourism Northern Ontario – Tourism Summit

11.1.4. Waste&Recycling expo

11.2 Motions:

11.2.1 Municipal Operation Hours During Holiday Season

Resolution No. 17-10-13

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that the Council for the Township of Coleman approves the following holiday hours for municipal operations: Regular Meeting Minutes October 2, 2017

5

1. The Municipal Office and Public Works Department will be closed from Monday, December 25, 2017, and will reopen with regular hours on Tuesday, January 2nd, 2018;

2. The Municipal Waste site will be closed on Tuesday, December 26, 2017, and resume the regular schedule and hours on Saturday, December 30th, 2017, from 9:00 a.m. until 4:00 p.m.;

3. Garbage collection will occur on Wednesday, December 27, 2017

4. Recycling collection schedule will remain unchanged.

Further that Council for the Township of Coleman directs the CAO to advertise the holiday hours and waste collection schedule in the Community Bulletin.

Carried.

11.2.2 Christmas Order

Resolution No. 17-10-14

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella

Be it resolved that the CAO be authorized to purchase (20 lbs.) turkeys and/or hams for all members of Council, Township Employees, Volunteer Firemen, and the Bass Lake Committee Volunteers.

Carried.

11.2.3 Northern Ontario Business – Subscription Renewal

Resolution No. 17-10-15

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman authorizes the CAO to renew the Northern Ontario Business subscription for 3 year(s) for $50.35 plus HST

Carried.

11.2.4 City of Temiskaming Shores – Highway 11 Four Laning

Resolution No. 17-10-16

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Whereas a resolution was circulated on October 6, 2015 requesting support for the Four (4) Laning of Highway 11 from North Bay to Cochrane, which was supported by 34 municipalities from Northeastern Ontario; and

Whereas after meetings with MTO and OPP officials to review traffic counts and other statistics, and being informed that we did not meet the requirements for MTO to consider four (4) Laning of this portion of highway 11; and

Whereas OPP findings showed that accidents were spread out over the entire length of the highway and not just in certain high risk areas, with 15% involving Commercial Motor Vehicles, causing death or injuries; and

Whereas Highway 11 is the preferred truck route connecting Ontario to Manitoba and Western Canada, and almost all goods and services travel by truck through the Timiskaming and Cochrane Districts; and

Whereas the amount of transports and tourist traffic has been steadily increasing over the last few years, raising safety issues for those using this two (2) Lane highway; and

Whereas when major accident investigations occur, the road is closed down for periods of 8 to 10 hours, with no detours being available in many areas, resulting in isolation of our residents; and

Whereas the two plus one roads program has been successful in many European countries, as outlined in our attachments;

Now therefore be it resolved that the Council of the Corporation of the Township of Coleman firmly endorses and petitions the Government of Canada, the Government Regular Meeting Minutes October 2, 2017

6

of Ontario and the Ministry of Transportation of Ontario to develop a pilot project involving a two plus one roads program, somewhere between North Bay and Cochrane, and

Further, that this resolution be sent to the Temiskaming Municipal Association (TMA), and the Northeastern Ontario Municipal Association (NEOMA) for their support; and

Further that all resolutions of support be copied to the City of Temiskaming Shores for submission to the Members of Parliament of Nipissing-Timiskaming and Cochrane-James Bay; the Members of Provincial Parliament for Nipissing, Timiskaming-Cochrane and Timmins-James Bay; the Premier of Ontario; and the Minister of Transportation of Ontario.

Carried.

11.2.5 City of Hamilton – Providing a Property Tax Exemption to Non-Profit Long-Term Care Homes – Not Approved

11.3 Ministry of Natural Resources and Forestry – Wildland Fire Risk Assessment and Mitigation Reference Manual in support of the Provincial Policy Statement

11.4 CodeRED Proposal – the CAO reviewed a proposal from CodeRED for services related to the delivery of geo-targeted, time-sensitive information to residents using a multi-modal approach. Council was not interested at this time.

11.5 Tourism Booth Cost Sharing – Councillor Marcella reviewed a request received from the Temiskaming Shores and Area Chamber of Commerce regarding a $500.00 contribution. Council wished to table this discussion until 2018 budget review.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update

12.2. Finance, Cathy Marcella – The CAO distributed the August 2017 financial reports. Councillor Marcella requested the CAO to begin looking at year end projections.

12.3. Government Liaison, Dan Cleroux – No Update

12.4. Tourism & Recreation, Lois Perry – The engineering drawings for the Bunkie arrived and the permit was received. Arrangements will be made for the installation of the cabin.

13. Correspondence

13.1. Premier of Ontario – Received resolution regarding Ontario Wildlife Damage Compensation Program

13.2. ONReady – September 2017

Resolution No. 17-10-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that correspondence items 13.1 to 13.2 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Regular Meeting Minutes October 2, 2017

7

Resolution No. 17-10-18

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 8:35 p.m. to discuss the following matters:

 Sharp Lake

Carried.

Resolution No. 17-10-19

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council agrees to reconvene in open session at 8:45 p.m. without a report.

16. Confirmatory By-law

Resolution No. 17-10-20

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-50 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-10-21

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-50 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-10-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that this meeting do now adjourn at 8:50 p.m.

Carried. Regular Meeting Minutes October 2, 2017

8

General Accounts CAO

Mayor

September 26, 2017

Minutes of a Special Meeting held in the Council Chambers/ Community Hall, 937907 Marsh Bay Road, Coleman Township, on Tuesday, September 26th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:06 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Susan Cote and Cathy Marcella

Also Present:

Logan Belanger, CAO

Regrets:

Councillors Ken Laffrenier and Lois Perry

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

Members of the Press Present:

0

3. Adoption of the Agenda

Resolution No. 17-09-29

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the agenda for the special meeting of September 26, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Staff Update

5.1. Administration – The CAO distributed a letter received from Ms. Nina Chitaroni regarding the September 18th, 2017 regular meeting of Council. Council reviewed the letter and directed the CAO to provide a written response to review the delegation protocol as listed on the Delegation Request Form to Appear before Township Council.

Resolution No. 17-09-30

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the Staff Reports be noted and listed in the minutes of the meeting.

Carried.

.

6. Business Arising from the Minutes

6.1. Request from Laurentian University, SAE Exploration and MERC: 2D Seismic Reflection on Township Roadways

An information session was held from 4:00 p.m. until 6:00 p.m. regarding the Metals Earth project. Council reviewed the information provided from the meeting and approved the project to occur on Municipal roadways pending receipt of a WSIB clearance certificate, a certificate of insurance naming the Township as an additional insured, and a traffic plan. Special Meeting Minutes September 26, 2017

2

Resolution No. 17-09-31

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that Council of the Corporation of the Township of Coleman authorizes the Metal Earth project to occur on the sections of municipal roadways within the Township of Coleman, outlined on the attached map, conditional upon the Companies involved with the Metal Earth project are responsible for any associated damage; and

Further that the Metal Earth Project staff provide the Township with a copy of the traffic plan.

Carried.

7. Adjournment

Resolution No. 17-09-32

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 6:42 p.m.

Carried. CAO

Mayor

September 18, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, September 18th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:04 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

6

Members of Press Present:

1

3. Adoption of the Agenda

Councillor Marcella requested the addition of item 11.4 Medical Report under New Business, and Mayor Cleroux requested that item 10.5 Northern College, be discussed following Section 7 – Petition and Delegations.

Resolution No. 17-09-18

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the regular meeting of September 18, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-09-19

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – September 5, 2017

Carried.

6. Accounts

Resolution No. 17-09-20

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $21,812.86 be passed and paid.

Carried.

7. Petitions and Delegations

7.1. Shelly Lendt, CIBC Advisor – Investment Update. Ms. Lendt provided Mayor and Council with a package for the review of existing goals, lending, accounts and investments.

Regular Meeting Minutes September 18, 2017

2

7.2. Consent Application No B1-17 (Shane and Christel Hartzke) – Public Hearing

The Notice of Public Hearing was distributed to Council for review, including the purpose of the application and the Key Map. The CAO commented that the MNDM provided reference material and technical comments pertaining to the property. The Ministry of Transportation and the Timiskaming Health Unit responded that they had no objections to the proposal. The CAO read two emails to express concerns related to the severance. The first email was from Mr. James Culhane and Mrs. Susan Culhane, and the second email was from Mr. Richard Beauchamp and Mrs. Cathy Beauchamp. Council discussed and considered the responses, and granted provisional consent, subject to the conditions outlined by the Municipal Planner.

Resolution No. 17-09-21

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the Council for the Township of Coleman approve consent (severance) application B1/17 (Shane and Christel Hartzke), per the attachment:

1. Conditions of planner (outlined in Notice of Decision)

Carried.

8. Staff Reports

1. Works Department – The CAO updated that the Department has been completing work at Bass Lake Park, and that the volleyball court and tether ball will be installed in the fall.

2. Fire Department – Councillor Cote updated that a Mutual aid meeting took place on Wednesday, September 13th at the Coleman Community Hall, and was well attended.

3. Administration – The CAO provide Council with a copy of pictures of the signage posted surrounding Sasaginaga Lake. Mayor Cleroux commented that the Water Commission should schedule a meeting to discuss signage and other matters. The Township received tickets from the Cobalt Classic Theatre as a thank you for the donation; Council requested the tickets be donated to the Cobalt Golden Age Club. The CAO obtained a quote to demolish and remove the surplused cabins at Bass Lake Park; Council requested if the work can be completed with Township staff. A quote was received from Miller Paving to repair the parking area at Bass Lake; Council directed the CAO to proceed with the repair and recover costs through invoicing the responsible party. The office computers require replacement; the CAO presented a quotation for consideration in the 2018 municipal budget.

4. Animal Service Provider – No Update.

Resolution No. 17-09-22

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Amend By-law No. 07-25

Council tabled agenda item 9.1, and directed the CAO to investigate if there are alternate options available for the twenty-four hour emergency Public Safety Answering Point, and the Fire Call Response System. Regular Meeting Minutes September 18, 2017

3

9.2. Private Plowing Agreements

Resolution No. 17-09-23

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-47 being a by-law to adopt 2017/2018 Private Plowing Agreements for Approved Private Driveways and Private Roads within the Township of Coleman be read a first and second time.

Carried.

Resolution No. 17-09-24

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-47 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1. Headframe Rest Stop Project – The CAO contacted the FedNor representative to discuss extending the agreement date. The request was declined; however, project funds could be advanced for assist with the 2017 budget. Mayor Cleroux will contact the representative prior to Council making a decision.

10.2. Ontario Trillium Capital Grant – Council discussed the grant and possible projects eligible under the program. Council directed the EDO to apply for the Bass Lake Park washroom and change-room facility to increase opportunities for recreation and events.

10.3. Library Agreement Revision – The CAO updated that the Cobalt Library provides internet services to approximately 20 Coleman residents per month, and it was approximated that less than 10 residents hold valid library cards. Council requested the cost per user, and to provide a comparison between the Town of Cobalt.

10.4. Pebble Beach Aggregate – Application for Aggregate Permit, Firstbrook Township – The Township received an update that the Aggregate permit is issued, and that it will state that no trucks or heavy equipment coming or going from the permit will be allowed on the portion of Moose Lake Road, located within the Township of Coleman. It was assumed that half-ton vehicles and cars are permitted; Council had no objection to this arrangement.

10.5. Northern College – Memorandum of Understanding – Mayor Cleroux updated that Council entered into an agreement with Northern College, for the purpose of leasing land to develop a Centre for Wildlife and the Environment. However, as there has been no activity on the lands, it was discussed with Northern College to suspend the agreement to provide both parties the opportunity to prepare for the future of the centre. Terminating the MOU will provide the Township with an opportunity to harvest timber and to remove expired trees for the reduction of fire hazards, as well as to remove insect infested trees to protect surrounding trees and to ensure that the healthy forest is maintained. The mortality of spruce is approximately 50 percent, with a lot of debris on the forest floor. During this time, Northern College will have the opportunity to revise the Memorandum of Understanding and to update Schedule B to reflect the future work for the Centre. Council discussed that a request for proposal would need to be prepared for the harvesting of timber, and the harvesting process and timeline was discussed.

Regular Meeting Minutes September 18, 2017

4

Resolution No. 17-09-25

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman, after discussion with Northern College, wishes to terminate the Memorandum of Understanding (Lease Agreement) between the Northern College and the Township of Coleman; and

Further that Council for the Township of Coleman directs staff to provide Northern College with written notice to begin the thirty (30) day notice period.

Carried.

11. New Business

11.1. Conferences:

11.1.1. 2017 AMO Municipal Labour Relations Symposium

11.1.2. Creating a Culture of Conservation – Timmins Museum: National Exhibition Centre

11.2 Motions:

11.2.1 Halton Hills – Zero Tolerance against Racism and Condemn all Racism Acts of Violence

Resolution No. 17-09-26

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Lois Perry

Be it resolved that Council for the Corporation of the Township of Coleman supports the Town of Halton Hills resolution passed at their meeting of Council on August 28th, 2017, regarding zero tolerance against racism and condemn all racism acts and violence; and

Further that this resolution of support be circulated to the MP of Nipissing-Timiskaming; the MPP Timiskaming-Cochrane, FCM, AMO and the Town of Halton Hills.

Carried.

11.3 Request from Laurentian University, SAE Exploration and MERC: 2D Seismic Reflection on Township Roadways – The CAO distributed a video by email and the information package prepared by the Metal Earth project. Council requested that a public information session be scheduled to discuss concerns.

11.4 Medical Report – Councillor Marcella presented Council with the Report from the Latchford Heath Centre from the meeting held in September.

Ms. Nina Chitaroni requested if she and Katrin Chitaroni could provide an update regarding the Chitaroni Subdivision. Council approved the request. Ms. Nina Chitaroni updated that they sought a legal opinion regarding the road from Russell Christie, and advised that the Township will receive a copy of their opinion.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update

12.2. Finance, Cathy Marcella – Requested the CAO to begin looking at year end projections, and to arrange a meeting with the CAO of Cobalt to begin the revision of the Cobalt/ Coleman water agreement.

12.3. Government Liaison, Dan Cleroux – Mayor Cleroux updated that Anthony Rota, MPP Nipissing-Timikaming attended Bass Lake to receive a banner signed during

Regular Meeting Minutes September 18, 2017

5

the Canada Day celebration, presented by the Cobalt Coleman Lions Club. Mayor Cleroux also recognized the companies and individuals who donated towards the construction of the gazebo, and unveiled a plaque to thank those mentioned.

12.4. Tourism & Recreation, Lois Perry – The CAO commented that Bass Lake Park closed for the season on September 15, 2017. The operator will prepare a report and commented that he would attend a meeting for review. Councillor Perry requested once the report is prepared to schedule a Bass Lake Committee meeting.

13. Correspondence

13.1. Attorney General – Managing the federal legalization of cannabis

13.2. Cheryl Gallant – Is Your Community in Jeopardy

13.3. Chitaroni, Mario – Summary of Issues we are Facing (Chitaroni Subdivision)

13.4. Cobalt Power Group News Release

13.5. FONOM – Summer Newsletter 2017

13.6. FONOM – Species at Risk Policy

13.7. Ministry of Northern Development and Mines – Exploration Permit Amendment Application: PR-16-10842A1

13.8. Ministry of Northern Development and Mines – Exploration Permit Application Pr-17-11142

13.9. Moose Call – September 2017

13.10. Sylvia Jones – QP Report – September 2017

13.11. Timiskaming Health Unit Board of Health Minutes – June 7, 2017

13.12. TransCanada – Energy East Pipelined Ltd.

13.13. The Voice, Vol 14, No. 19

Resolution No. 17-09-27

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 13.1 to 13.13 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

N/A

16. Confirmatory By-law

N/A

17. Adjournment

Resolution No. 17-09-28

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 9:06 p.m.

Carried. Regular Meeting Minutes September 18, 2017

6

General Accounts CAO

Mayor

September 5, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Tuesday, September 5th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:07 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

1

Members of Press Present:

0

3. Adoption of the Agenda

Mayor Cleroux requested the addition of item 11.6 Northern College and item 11.7 Airport Financials under New Business, and requested that item 11.3 Request from Katrin Chitaroni: Amend Meeting Minutes, be discussed following the approval of item 6: Accounts.

Resolution No. 17-09-01

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the agenda for the regular meeting of September 5, 2017, be approved as Amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-09-02

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – August 14, 2017

2. Special Meeting – August 29, 2017

Carried.

6. Accounts

Resolution No. 17-09-03

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $88,883.83 be passed and paid.

Carried.

Resolution No. 17-09-04

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that payroll in the amount of $28,621.50 for the month of August 2017 be passed and paid.

Carried. Regular Meeting Minutes September 5, 2017

2

7. Petitions and Delegations

None

8. Staff Reports

1. Works Department – The CAO updated that the Department has been completing work at Bass Lake Park, and that the volleyball court and tether ball will be installed this month. Miller Paving will also complete the paving on either side of the railroad tracks on Bass Lake Road. Winter salt and sand will begin arriving this week. Council directed the CAO to eliminate the minimum callout for streetlight repair.

2. Fire Department – Councillor Cote updated that a Mutual aid meeting is scheduled on Wednesday, September 13th at the Coleman Community Hall.

3. Administration – Council directed the CAO to obtain pictures of the signage posted surrounding Sasaginaga Lake. The CAO read a thank you card from Cobalt Historical Society expressing their gratitude for the annual donation. The CAO distributed correspondence from the MNDM approving an exploration permit for Cruz Cobalt Corp. (PR-17-11139). The CAO distributed Administrative Report No. 2017-09-01 to provide Council with an update on Bill 68- Modernizing Ontario’s Municipal Legislation Act, 2017. Lastly, the CAO provided Council with Administrative Report No. 2017-09-02 regarding proposed updates to the 2017/2018 Private Plowing Agreements for approved driveways and private roadways within the Township of Coleman.

Resolution No. 17-09-05

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-09-02; and

That Council directs staff to incorporate the proposed changes into the draft private plowing agreements for consideration at the September 18, 2017 regular meeting of Council.

Carried.

1. Animal Service Provider – No Update.

Resolution No. 17-09-06

Moved By: Councillor Lois Perry Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

None

10. Business Arising from the Minutes

10.1 Headframe Rest Stop Project – Council requested the CAO to request an extension beyond March 31, 2017 to complete the project. The representative updated that extensions would not be granted beyond March 31, 2018. As the Township was unsuccessful in their top-up applications, the CAO inquired if Council wished to proceed with the project as planned, request a modification, or forgo the project. The EDO investigated other funding options; however, the grant steams do not correspond with timelines of the project. Council requested the CAO to contact the representative

Regular Meeting Minutes September 5, 2017

3

to request a formal extension, to provide Council with the opportunity to budget in 2018.

10.2 Cobalt Historical Society Request – Material for Headframe. The CAO updated that the insurance company requested the value of the material, as well as the timeline for the display to determine if a deductible would apply. Prior to accepting the material to ensure they would be properly displayed, Council requested the EDO investigate grants to fund the creation of a display.

10.3 Victor’s Way, Private Road – Realtor Request – At the previous meeting, Council requested a copy of the Forest Management Plan prepared by Grants Forest Products. The CAO was unable to locate the plan; however, found the Forest Operations Manual, which contained road construction information. Council reviewed the manual and directed the CAO to provide the realtor with a copy.

11. New Business

11.1. Conferences:

11.1.1. AMCTO – Municipal Elections Training

Resolution No. 17-09-08

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that Council for the Township of Coleman directs the CAO to register Tina Gagnon for Municipal Elections training in Timmins on October 11, 2017 for $451.25, plus HST.

Carried.

11.1.2. AMCTO Zone 8 Fall Workshop and Meeting

Resolution No. 17-09-07

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that Council for the Township of Coleman authorizes the CAO to attend the Zone 8 AMCTO fall meeting from September 27-28, 2017 in Cochrane for $363.35, plus HST.

Carried.

11.1.3. 2017 AMO Municipal Labour Relations Symposium

11.1.4. NeORA (Northeastern Ontario Recreation Association) – Educational Forum and Trade Show

11.1.5. ROMA 2018 Conference

11.2 Motions:

11.2.1 City of Kawartha Lakes – Farm House Severances – Not approved

11.2.2 Township of Georgian Bay – Invasive Species

Resolution No. 17-09-09

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Lois Perry

Be it resolved that Council for the Corporation of the Township of Coleman supports the Township of Georgian Bay’s resolution passed at their meeting of Council on August 14th, 2017, regarding Invasive Plant Species; and

Further that this resolution of support be circulated to the Premier of Ontario, the MP of Nipissing-Timiskaming; the MPP Timiskaming-Cochrane and the Township of Georgian Bay.

Carried. Regular Meeting Minutes September 5, 2017

4

11.2.3 Oro Medonte – Ontario’s Wildlife Damage Compensation Program

Resolution No. 17-09-10

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman supports the Township of Oro Medonte’s resolution passed at their meeting of Council on August 9th, 2017, regarding Ontario’s Wildlife Damage Compensation Program; and

Further that this resolution of support be circulated to the Premier of Ontario, the Ministry of Agriculture, Food and Rural Affairs; the Ontario Sheep Marketing Agency; the Beef Farmers of Ontario and the Township of Oro Medonte.

Carried.

11.3 Request from Katrin Chitaroni: Amend Meeting Minutes – Regular Meeting of Council June 27, 2017. The CAO read correspondence requesting that minutes from the June 27th meeting minutes be amended to include the speech read by Mario Chitaroni. Council did not approve the request as the speech was received following the meeting and minutes are not intended to be a verbatim record. Council recommended that the speech can be accepted as correspondence.

11.4 Library Agreement Revision – The CAO distributed a staff report to Council regarding the proposed draft library agreement presented by two representatives from the library board. Council reviewed the agreement and directed the CAO to request additional information on the number of Coleman residents who use the Cobalt Library.

Resolution No. 17-09-11

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Council for the Township of Coleman acknowledges receipt of Administrative Report 2017-09-03; and

That Council directs the CAO to obtain additional information on current Cobalt Library use for Coleman residents.

Carried.

11.5 Health Products Stewardship Association – Information for Website. Council reviewed the information and is not interested at this time.

11.6 Northern College – Mayor Cleroux requested scheduling a meeting with Northern College to discuss the terms of the Memorandum of Understanding for the land on Portage Bay Road. There is potential for the Township to have Timber harvested from the subject land; however, would like to discuss with Northern College.

11.7 Airport Financial ETRAA – Mayor Cleroux requested additional detail from the financial reports distributed to Council. Councillor Laffrenier updated that the Airport Representatives receive a comprehensive report, and will provide to the CAO going forward for distribution to Council.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update

12.2. Finance, Cathy Marcella – Requested the CAO to begin looking at year end projections

12.3. Government Liaison, Dan Cleroux – No Update

12.4. Tourism & Recreation, Lois Perry – The CAO commented that the last day for Bass Lake Swim and Recreation program was on August 16, 2017, and the lifeguards completed their employment on August 18, 2017. The program had another

Regular Meeting Minutes September 5, 2017

5

successful year. Councillor Perry requested a Bass Lake Committee meeting for an overview of the 2017 camping season.

13. Correspondence

13.1. Earlton-Timiskaming Regional Airport – July 2017 Financials

13.2. FONOM – Minister of Natural Resources and Forestry Commits to Delaying the Posting of the Draft Species at Risk Guide

13.3. Municipal World – September 2017

13.4. Northern Ontario Multimodal Transportation Strategy

Resolution No. 17-09-12

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that correspondence items 13.1 to 13.4 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-09-13

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 8:35 p.m. to discuss the following matters:

 Sharp Lake

Carried.

Resolution No. 17-09-14

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees to reconvene in open session at 8:40 p.m. without a report.

16. Confirmatory By-law

Resolution No. 17-09-15

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-45 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-09-16

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-45 be read a third and final time and be passed and enacted.

Carried. Regular Meeting Minutes September 5, 2017

6

17. Adjournment

Resolution No. 17-09-17

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 8:46 p.m.

Carried. Regular Meeting Minutes September 5, 2017

7

General Accounts CAO

Mayor

August 29, 2017

Minutes of a Special Meeting held in the Council Chambers/ Community Hall, 937907 Marsh Bay Road, Coleman Township, on Tuesday, August 29th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:15 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Councillor Susan Cote

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

Members of the Press Present:

0

3. Adoption of the Agenda

Mayor Cleoux requested the addition of 7.3 – Victor’s Way Private Road – Realtor Request

Resolution No. 17-08-30

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the special meeting of August 29, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Ken Laffrenier declared a conflict of interest for item 7.2.2 Bell Mobility – Consent for approving collocation, under Motions.

5. Staff Update

5.1. Administration – The CAO distributed Administrative Report No. 2017-08-04 regarding the sale of land to Cobalt Power Inc. which included a summary of the matter to date.

Resolution No. 17-08-31

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Council for the Township of Coleman acknowledges receipt of Administrative Report 2017-08-04; and

That Council directs staff to prepare the necessary by-law to enter into a Purchase and Sale Agreement with Cobalt Power Group Inc., as the purchaser, in the amount of $54,920.00 plus applicable taxes for land legally described as the following for consideration at the August 21, 2017 special meeting of Council: and PIN 61388-0010 (LT): COLEMAN CON 6 S PT LOT 1 PCL 5988NND

PIN 61388-0007 (LT): COLEMAN CON 6 N PT LOT 1 PCL 14246SST

PIN 61388-0005 (LT): COLEMAN CON 6 N PT LOT 1 PCL 10726SST

PIN 61388-0006 (LT): PCL 9023 SEC SST; PT LT 1 CON 6 COLEMAN[…]

PIN 61388-0008 (LT)

PCL 9336 SEC SST; PT LT 1 CON 6 COLEMAN AS IN NP5547[…]

PIN 61388-0003 (LT): COLEMAN CON 6 N PT LOT 1 PCL 10837SST

PIN 61388-0019 (LT): COLEMAN CON 6 N PT LOT 2 PCL 17428SST

That Council agrees to retain Paul Crombeen, Kemp Pirie Crombeen to represent the Township in this land sale.

Carried.

The CAO distributed Administrative Report No. 2017-08-05 to amend by-law 16-10 to extend the closing date on an Easement Agreement with Hydro One.

Resolution No. 17-08-32

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Council for the Township of Coleman acknowledges receipt of Administrative Report 2017-08-05; and

That Council directs staff to prepare the necessary by-law to amend the Easement Agreement with Hydro One Networks Inc. for Pin No.’s 61383-0074, 61383-0073, 61383-0095 and 61383-0012 under by-law no. 16-10 for consideration at the August 29, 2017 special meeting of Council.

Carried.

.

6. By-laws

6.1. Sale of Land – Cobalt Power Group Inc.

Resolution No. 17-08-34

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-35 being a by-law to authorize the Sale of Land to Cobalt Power Group Inc. being various lots within the Township of Coleman, District of Temiskaming be read a first and second time.

Carried.

Resolution No. 17-08-35

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-35 be read a third and final time and be passed and enacted.

Carried.

6.2 Amend By-law No. 16-10: Easement Agreement with Hydro One Networks Inc.- Approved

Resolution No. 17-08-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-43 being a by-law to amend the Easement Agreement with Hydro One Networks Inc. for Pin No.’s 61383-0074, 61383-0073, 61383-0095 and 61383-0012 under by-law no. 16-10 be read a first and second time.

Carried.

Resolution No. 17-08-37

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-43 be read a third and final time and be passed and enacted.

Carried.

6.3 Appoint Municipal Auditor – Approved

Resolution No. 17-08-38

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-44 being a by-law to appoint a Municipal Auditor for the Township of Coleman for the 2017 fiscal year be read a first and second time.

Carried. Special Meeting Minutes August 29, 2017

3

Resolution No. 17-08-39

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-44 be read a third and final time and be passed and enacted

Carried.

7. New Business

7.1 Conferences:

7.1.1 None

7.2 Motions

7.2.1 Bass Lake Ultraviolet System – Quotation

Resolution No. 17-08-40

Moved by: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas the CAO requested receipt of three quotations for the supply and installation of an ultraviolet (UV) treatment unit for Bass Lake Park for council consideration;

Be it resolved that that the Council for the Township of Coleman accepts the quotation from T.J Adshead Inc. for the Supply and Installation of a UV treatment system for Bass Lake, for $6,675.94, plus HST.

7.2.2 Bell Mobility – Consent for approving collocation

Resolution No. 17-08-41

Moved by: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman authorizes the CAO to sign the letter received by Bell Mobility, dated June 16, 2017 regarding a request to collocate their wireless equipment, per the Lease Agreement between the Township of Coleman and Bell Mobility (specifically section 6).

Carried.

7.3 Victor’s Way, Private Road – Realtor Request – Mayor Cleroux received a request from a local realtor for a letter reassuring potential buyers about future access for properties located on the private road. As Council cannot comment on the status of private roadways, it was recommended sending the realtor the road plan outlined the Forest Management Plan prepared by Grant Forest Products.

8. Correspondence

8.1. Moose Call, August 2017

8.2. Northern Ontario School of Medicine – North Passage, Volume 17, Issue 2

8.3. Norther Ontario Business – September 2017

8.4. Ontario College of Teachers – Anishinaabe Artistic Representations if the Ethical Standards of Practice for the Teaching Profession and the Standards of Practice for the Teaching Profession

8.5. The Voice Vol 14, No 17.

Resolution No. 17-08-42

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that that correspondence items 8.1 to 8.5 be noted, filed and recorded in the minutes of this meeting.

Carried. Special Meeting Minutes August 29, 2017

4

9. Adjournment

Resolution No. 17-08-43

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 7:19 p.m.

Carried. CAO

Mayor