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August 29, 2017

Minutes of a Special Meeting held in the Council Chambers/ Community Hall, 937907 Marsh Bay Road, Coleman Township, on Tuesday, August 29th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:15 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Councillor Susan Cote

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

Members of the Press Present:

0

3. Adoption of the Agenda

Mayor Cleoux requested the addition of 7.3 – Victor’s Way Private Road – Realtor Request

Resolution No. 17-08-30

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the special meeting of August 29, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Ken Laffrenier declared a conflict of interest for item 7.2.2 Bell Mobility – Consent for approving collocation, under Motions.

5. Staff Update

5.1. Administration – The CAO distributed Administrative Report No. 2017-08-04 regarding the sale of land to Cobalt Power Inc. which included a summary of the matter to date.

Resolution No. 17-08-31

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Council for the Township of Coleman acknowledges receipt of Administrative Report 2017-08-04; and

That Council directs staff to prepare the necessary by-law to enter into a Purchase and Sale Agreement with Cobalt Power Group Inc., as the purchaser, in the amount of $54,920.00 plus applicable taxes for land legally described as the following for consideration at the August 21, 2017 special meeting of Council: and PIN 61388-0010 (LT): COLEMAN CON 6 S PT LOT 1 PCL 5988NND

PIN 61388-0007 (LT): COLEMAN CON 6 N PT LOT 1 PCL 14246SST

PIN 61388-0005 (LT): COLEMAN CON 6 N PT LOT 1 PCL 10726SST

PIN 61388-0006 (LT): PCL 9023 SEC SST; PT LT 1 CON 6 COLEMAN[…]

PIN 61388-0008 (LT)

PCL 9336 SEC SST; PT LT 1 CON 6 COLEMAN AS IN NP5547[…]

PIN 61388-0003 (LT): COLEMAN CON 6 N PT LOT 1 PCL 10837SST

PIN 61388-0019 (LT): COLEMAN CON 6 N PT LOT 2 PCL 17428SST

That Council agrees to retain Paul Crombeen, Kemp Pirie Crombeen to represent the Township in this land sale.

Carried.

The CAO distributed Administrative Report No. 2017-08-05 to amend by-law 16-10 to extend the closing date on an Easement Agreement with Hydro One.

Resolution No. 17-08-32

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Council for the Township of Coleman acknowledges receipt of Administrative Report 2017-08-05; and

That Council directs staff to prepare the necessary by-law to amend the Easement Agreement with Hydro One Networks Inc. for Pin No.’s 61383-0074, 61383-0073, 61383-0095 and 61383-0012 under by-law no. 16-10 for consideration at the August 29, 2017 special meeting of Council.

Carried.

.

6. By-laws

6.1. Sale of Land – Cobalt Power Group Inc.

Resolution No. 17-08-34

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-35 being a by-law to authorize the Sale of Land to Cobalt Power Group Inc. being various lots within the Township of Coleman, District of Temiskaming be read a first and second time.

Carried.

Resolution No. 17-08-35

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-35 be read a third and final time and be passed and enacted.

Carried.

6.2 Amend By-law No. 16-10: Easement Agreement with Hydro One Networks Inc.- Approved

Resolution No. 17-08-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-43 being a by-law to amend the Easement Agreement with Hydro One Networks Inc. for Pin No.’s 61383-0074, 61383-0073, 61383-0095 and 61383-0012 under by-law no. 16-10 be read a first and second time.

Carried.

Resolution No. 17-08-37

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-43 be read a third and final time and be passed and enacted.

Carried.

6.3 Appoint Municipal Auditor – Approved

Resolution No. 17-08-38

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-44 being a by-law to appoint a Municipal Auditor for the Township of Coleman for the 2017 fiscal year be read a first and second time.

Carried. Special Meeting Minutes August 29, 2017

3

Resolution No. 17-08-39

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-44 be read a third and final time and be passed and enacted

Carried.

7. New Business

7.1 Conferences:

7.1.1 None

7.2 Motions

7.2.1 Bass Lake Ultraviolet System – Quotation

Resolution No. 17-08-40

Moved by: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas the CAO requested receipt of three quotations for the supply and installation of an ultraviolet (UV) treatment unit for Bass Lake Park for council consideration;

Be it resolved that that the Council for the Township of Coleman accepts the quotation from T.J Adshead Inc. for the Supply and Installation of a UV treatment system for Bass Lake, for $6,675.94, plus HST.

7.2.2 Bell Mobility – Consent for approving collocation

Resolution No. 17-08-41

Moved by: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman authorizes the CAO to sign the letter received by Bell Mobility, dated June 16, 2017 regarding a request to collocate their wireless equipment, per the Lease Agreement between the Township of Coleman and Bell Mobility (specifically section 6).

Carried.

7.3 Victor’s Way, Private Road – Realtor Request – Mayor Cleroux received a request from a local realtor for a letter reassuring potential buyers about future access for properties located on the private road. As Council cannot comment on the status of private roadways, it was recommended sending the realtor the road plan outlined the Forest Management Plan prepared by Grant Forest Products.

8. Correspondence

8.1. Moose Call, August 2017

8.2. Northern Ontario School of Medicine – North Passage, Volume 17, Issue 2

8.3. Norther Ontario Business – September 2017

8.4. Ontario College of Teachers – Anishinaabe Artistic Representations if the Ethical Standards of Practice for the Teaching Profession and the Standards of Practice for the Teaching Profession

8.5. The Voice Vol 14, No 17.

Resolution No. 17-08-42

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that that correspondence items 8.1 to 8.5 be noted, filed and recorded in the minutes of this meeting.

Carried. Special Meeting Minutes August 29, 2017

4

9. Adjournment

Resolution No. 17-08-43

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 7:19 p.m.

Carried. CAO

Mayor

August 14, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, August 14th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:03 p.m.

2. Roll Call Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Brian Bigelow, Public Works Foreman

Members of the Public Present:

3

Members of Press Present:

0

3. Adoption of the Agenda

Resolution No. 17-08-01

Moved By: Councillor Susan Cote

Seconded By: Councillor Lois Perry

Be it resolved that the agenda for the regular meeting of August 14, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-08-02

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – July 10, 2017

2. Special Meeting – July 31, 2017

Carried.

6. Accounts

Resolution No. 17-08-03

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $185,869.03 be passed and paid.

Carried.

Resolution No. 17-08-04

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that payroll in the amount of $24,208.13 for the month of July be passed and paid.

Carried. Regular Meeting Minutes August 14, 2017

2

7. Petitions and Delegations

7.1 Sale of Land and Road Closure – The Township did not receive any public comments or other expressions of interest for the subject lands; therefore, the CAO presented council with Administrative Report No. 2017-08-02 for consideration.

Resolution No. 17-08-05

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report 2017-08-02; and

That Council directs staff to prepare the necessary by-law to execute the necessary documents for the sale of land to William Caverly, as the purchaser, in the amount of $1,500 plus applicable taxes and other such considerations outlined in By-law No. 04-34 (being a by-law to establish procedures for the sale of real property owned by the Municipality); for land legally described Part 1, Plan 54R-5913; Part of Lot 23, Con 1; Geographic Township of Coleman; District of Timiskaming (shown as Road Allowance on a Plan by H.W. Sutcliffe dated June 17, 1926) for consideration at the August 14, 2017 Regular Council meeting; and

That Council directs staff to prepare the necessary by-law to execute the necessary documents for the sale of land to William George Shortreed, as the purchaser, in the amount of $2,500 plus applicable taxes and other such considerations outlined in By-law No. 04-34 (being a by-law to establish procedures for the sale of real property owned by the Municipality); for land legally described Part 2, Plan 54R-5913; Part of Lot 23, Cons 1 & 2; Geographic Township of Coleman; District of Timiskaming (shown as Road Allowance on a Plan by H.W. Sutcliffe dated June 17, 1926) for consideration at the August 14, 2017 Regular Council meeting; and

That Council agrees to retain Paul Crombeen, Kemp Pirie Crombeen to represent the Township in this land sale.

Carried.

8 Staff Reports

1. Works Department – Council requested that the Public Works department complete the site closure of Bass Lake following the Operating season. The Foreman obtained a quotation to fix the asphalt on either side of the ONR crossing on Bass Lake Road; Council directed the CAO contact Miller Paving to incorporate into repair into the Roads Program. The Public Works Department will be installing the volleyball court and tether ball in September.

2. Fire Department – The Fire Chief will follow-up regarding the invoice for the dunk tank. Unit No. 2 had a pump test completed. A mutual aid meeting is scheduled on September 13th at 7:30 p.m. The Fire Department entered a team into the Latchford Fire Department.

3. Administration: An email prepared by the Economic Development Coordinator regarding 10 federal funds available for municipalities was circulated to Council; the email was reviewed, but no projects were associated with the available funds. The CAO presented an invitation to Participate in the District Social Services Administrative Board review (date to be determined). Councillor Lois Perry and the CAO will attend. The Town of Cobalt notified Council that the project completion date has been extended for the Economic Development Officer to September 30, 2018, due to a later start. The CAO updated that the fun day for the Bass Lake Swim and Recreation Program is scheduled on August 15, 2017.

The CAO distributed a staff report to Council regarding funding for the CWWF Funding approval for the Township of Coleman’s water freezing mitigation project. Regular Meeting Minutes August 14, 2017

3

Resolution No. 17-08-06

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report No. 2017-08-01; and

That Council directs staff to prepare the necessary By-law to into a Transfer Payment Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Infrastructure, under the Clean Water and Wastewater Fund (Ontario) for the Freezing mitigation project for consideration at the August 14, 2017 Regular Council meeting

Carried.

The CAO distributed a staff report to Council regarding the proposed incorporation of the Temiskaming Municipal Building Association (TMBA).

Resolution No. 17-08-07

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Administrative Report 2017-08-03; and

That Council directs the Chief Administrative Officer to prepare the necessary By-law to instruct staff to work cooperatively with other municipalities which are currently members of the Temiskaming Municipal Building Association to form and incorporate the Temiskaming Municipal Services Corporation, and to become a member of such corporation and engage the services as previously obtained from the Temiskaming Municipal Building Association, for consideration at the August 14, 2017 Regular Council meeting.

Carried.

4. Animal Service Provider – No Update.

Resolution No. 17-07-08

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

1. By-laws

9.1 CWWF Funding Agreement

Resolution No. 17-08-09

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-37 being a By-Law to authorize the entering into a Transfer Payment Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Infrastructure under the Clean Water and Wastewater Fund for the Water Freezing Mitigation Project be read a first and second time.

Carried.

Resolution No. 17-08-10

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-37 be read a third and final time and be passed and enacted.

Carried. Regular Meeting Minutes August 14, 2017

4

9.2 Road Closure

Resolution No. 17-08-11

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-38 being a By-law to stop up and close highways be read a first and second time.

Carried.

Resolution No. 17-08-12

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-38 be read a third and final time and be passed and enacted

Carried.

9.3 Sale of Land

Resolution No. 17-08-13

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-39 being a By-law to authorize the sale of land to William George Shortreed be read a first and second time.

Carried.

Resolution No. 17-08-14

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-39 be read a third and final time and be passed and enacted.

Carried.

9.4 Sale of Land

Resolution No. 17-08-15

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-40 being a By-law to authorize the sale of land to William Caverly be read a first and second time.

Carried.

Resolution No. 17-08-16

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-40 be read a third and final time and be passed and enacted.

Carried.

9.5 Temiskaming Municipal Building Association – Support for Incorporation

Resolution No. 17-08-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-41 being a By-law supporting the Incorporation of the Temiskaming Municipal Building Association be read a first and second time.

Carried.

Resolution No. 17-08-18

Moved By: Councillor Cathy Marcella Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-41 be read a third and final time and be passed and enacted.

Carried. Regular Meeting Minutes August 14, 2017

5

10 Business Arising from the Minutes

10.1 Ministry of Northern Development and Mines – Exploration Permit Applications – Cruz Cobalt Corp. and Tri Origin Exploration Ltd.

The CAO received notification for a comment period on the Environmental Registry for three exploration permit applications. Following a review, Council directed the CAO to submit comments to EBR Registry Numbers 013-1134 and 013-1103.

Resolution No. 17-08-19

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Whereas the Township of Coleman received a letter from the Ministry of Northern Development and Mines for exploration permit applications within the Township:

 EBR registry No. 013-1134 for Cruz Cobalt Corp.; and

Whereas the permit would allow Cruz Cobalt Corp. to carry out Mechanized drilling (>150kg) on 11-20 pads, and Line cutting (>1.5m wide);

Be it resolved that Council for The Corporation of the Township of Coleman does not support the proposed permitted activities on mining claims 427 0919, 427 9994, and 427 995, due to:

1. Sasaginaga Lake is the drinking water supply for the Town of Cobalt for the Township of Coleman water distribution system;

2. Contrary to the purpose of the Cobalt Water Act, as its intent is the protection of the source water;

3. The Township of Coleman’s Official Plan and Zoning By-law defines this area to be in the Environmental Protection (EP) zone, and Mining Industrial activities (as defined in the Zoning By-law) are not permitted in the EP zone.

Be it further resolved that the Council for the Township of Coleman requests that the Primary Zone of the Cobalt Water Act be excluded on a permanent basis from future staking of lands for the purpose of land exploration, mining or any other mining related activities.

Carried.

Resolution No. 17-08-20

Moved By: Councillor Cathy Marcella Seconded By: Councillor Ken Laffrenier

Be it resolved that the Council for the Township of Coleman requests that Cruz Cobalt Corp. schedule a public meeting with municipal officials and local residents to outline the type and location of work to be completed, prior to permit approvals for EBR registry number 013-1103.

Carried.

10.2 Ministry of Transportation (MTO) – Traffic Speed on Highway 11B: A letter was distributed from the MTO in response to concerns expressed by the Township for speed limits on Highway 11 B (east of the 40 km/h speed zone departing the Town of Cobalt). They have undertaken a review, and are supporting the recommendation to introduce a 60 km/h transition speed beginning east of the existing 40 km/h speed limit extending westerly for 300m. This speed limit will provide a safer environment for those approaching and departing the Town of Cobalt’s easterly limit. This recommendation is pending Minister Approval.

10.3 Headframe Rest Stop Project: The CAO inquired if Council would like to modify to original project submission for the rest-stop project, since the top-up funding was unsuccessful. Council requested contacting the EDO to discuss the submission of an application to another funding program prior to selecting a direction. In the interim, Council also requested if extensions are granted beyond March 31st, 2018.

Regular Meeting Minutes August 14, 2017

6

11 New Business

11.1 Conferences:

11.1.1 Creating a Culture of Conservation

11.1.2 MFOA Annual Conference

11.1.3 69th National Annual Conference of the Institute of Public Administration of Canada

11.1.4 NOSM – Welcome Breakfast

11.2 Motions:

11.2.1 Bass Lake Ultraviolet System – Quotation – Tabled. Council directed the CAO to contact the Timiskaming Health Unit to inquire if the project could be scheduled in 2018.

11.2.2 Bell Mobility – Consent for approving collocation – Tabled

11.2.3 OCWA Expenditure Request – ABB Flow Meter supply and install

Resolution No. 17-08-21

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman approves the quotation from OCWA dated June 28, 2017, for the services, material and labour to remove the existing faulty flow meter and replace with E7H Promag 50 magnetic flow meter equipped with voltage spike suppression, get potting and thread protection, for $10,666.65.

Carried.

11.2.4 CCL Economic Development Initiative Committee Meeting Minutes – May 31, 2017

Resolution No. 17-08-22

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman accepts the minutes of the CCL Economic Development Initiative Committee meeting from May 31, 2017.

Carried.

11.2.5 FONOM – Proposed Made-In-Ontario ESA Species at Risk Guide

Resolution No. 17-08-23

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Whereas the Ministry of Natural Resources and Forestry (MNRF) is planning to post a draft Species at Risk (SAR) Guide to the Environmental Registry for 28 species; and

Whereas the MNRF has failed to consult and work with affected stakeholders and forestry dependent communities on the development of the draft SAR guide; and

Whereas municipal leaders have consistently requested the MNRF complete and share with municipalities socio-economic impact analysis on all policy impacting forestry; and

Whereas MNRF has conducted analysis for one prescription, caribou, and the analysis clearly demonstrates that mills will close; and

Whereas there has been no analysis of the cumulative socio-economic impact of all SAR rules contained within the guide (prescriptions) of multiple species; and

Whereas Ontario has world-class legislation, the Crown Forest Sustainability Act (CFSA), which provides balanced and sustainable forest management; and Whereas the Endangered Species Act’s (ESA) mandate of the protection and recovery of individual species at risk conflicts with the multi-species and multi-value approach of the CFSA, threatening forest sustainability; and Regular Meeting Minutes August 14, 2017

7

Whereas government in 2007 committed to realizing CFSA equivalency to the ESA, acknowledging that the under the CFSA, the forest sector must implement SAR rules (prescriptions); and Whereas even under a Section 55 Rules in Regulation “exemption”, the forest sector must implement SAR rules (prescription); and Whereas if the government continues to implement flawed ESA policy, mills will close, jobs will be lost, and forestry dependent communities will be decimated; and Whereas the Federation of Northern Ontario Municipalities (FONOM) in support of its hardworking citizens and the renewable forest sector, is prepared to work with government to avoid the unintended consequences of this ESA policy; and Therefore be it resolved that the Council for the Township of Coleman supports the Federation of Northern Ontario Municipalities (FONOM) resolution NO. 2017-12 to call upon the Government of Ontario to permanently delay the posting of the made-in-Ontario Species at Risk (SAR) Guide which contains prescriptions (rules) for 28 species by 2 years; and Further be it resolved that with respect to caribou, the Government of Ontario immediately modify Ontario’s proposed caribou prescription by moving the caribou range north to reflect animal collaring data, moving away from the national 35% disturbance threshold, and acknowledging that other factors are threatening caribou recruitment and survival; and Further be it resolved the Government of Ontario support its forest sector and the 175,000 hardworking men and women, directly and indirectly, who live in communities in every region of the province by asking the Government of Canada to postpone the October 5, 2017 deadline for completing plans and acknowledging recovery could require timeframes in excess of 50 to 100 years, and Further, be it resolved the Government of Ontario leave no worker, region or family behind by ensuring provincial policy supports at a minimum, current forestry operations and does not reduce the forest sector and its employment to a seasonal activity, and Further, be it resolved the Government of Ontario extend the current Section 55 Regulation (exemption), which currently expires on June 30, 2018, for another 5 years recognizing that the CFSA ensure that all forest management in Ontario provides for all 3 pillars of sustainable development – economic, social and environment.

Carried.

11.2.6 Ontario Good Roads Association – Municipal Infrastructure Project Bundling Initiative – Tabled

11.2.7 Municipality of Bluewater – Removal of Tax Exempt Portion on Remuneration

Resolution No. 17-08-24

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman supports the Municipality of Bluewater’s resolution passed at their meeting of Council on July 17th, 2017, regarding the Removal of Tax Exempt Portion of Remuneration; and

Further that this resolution of support be circulated to the Premier, the MPP Timiskaming-Cochrane, and the Municipality of Bluewater.

Carried.

11.2.8 Municipality of Bluewater – Ontario Carbon Tax – Not Approved

Regular Meeting Minutes August 14, 2017

8

11.2.9 Town of Iroquois Falls – Infrastructure for Jobs and Prosperity Act

Resolution No. 17-08-25

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman supports the Town of Iroquois Falls resolution no. 2017-141 passed at their meeting of Council on July 17th, 2017, regarding Infrastructure for Jobs and Prosperity Act; and

Further that this resolution of support be circulated to the Minister of Infrastructure and the Town of Iroquois Falls.

Carried.

11.2.10 Town of Owen Sound – Economic Impact Analysis – Not Approved

11.3 Cobalt Historical Society Request – Material for Headframe – A list of material was submitted by Reiner Meilke requesting placement on the headframe property. Council inquired if the intent is to give the material to the Township for display, or for storage purposes only. Mayor Cleroux will follow-up with Mr. Meilke.

11.4 Letter from Carol Sartoretto re: Concerned Campers of Bass Lake Resort. Mayor Cleroux read a letter from Carol Sartoretto outlining a list of concerns at Bass Lake from 2016. Council commented that a number of issues have been addressed in 2017, and directed the CAO to prepare a response. Council also wishes to advise that a public boat launch for motorized watercrafts is not available; however, a hitching post is located near the waterfront for storing canoes and kayaks for tenants of the Park.

11.5 Extension Request Letter – Chitaroni Subdivision – Mayor Cleroux read a letter from Katrin Chitaroni requesting an extension to the deadline for action towards final steps for the Chitaroni Subdivision. Council approved the request, and granted a three month extension to March 31, 2018.

11.6 Ministry of Municipal Affairs – Council feedback regarding recent changes to the Municipal Elections Act, 1996 under Bill 68. Council reviewed the letter and provided the following responses to the questions outlined in the letter:

1. Would potential candidates in your Municipality have any challenges in fulfilling the requirements to heave their nomination endorsed by 25 electors? Yes, the Township of Coleman is a small rural municipality with a population of 595.

2. What number of electors in a municipality is the appropriate threshold for the exemption to apply? 150,000

11.7 Canadian Association of Nuclear Host Communities – Letter of Support Request. Council did not approve submitting a letter/ resolution of support.

12 Committee Reports

12.1 Public Works Dan Cleroux – No Update

12.2 Finance, Cathy Marcella – The CAO distributed the July 2017 Financial reports.

12.3 Government Liaison, Dan Cleroux – No Update

12.4 Tourism & Recreation, Lois Perry – The CAO commented that the last day for Bass Lake Swim and Recreation program is August 16, 2017, and the lifeguards complete their employment on August 18, 2017.

13 Correspondence

13.1 Kennedy Life Insurance – Introduction Letter

Regular Meeting Minutes August 14, 2017

9

13.2 Ontario Provincial Police – AMO Conference

13.3 Ontario Provincial Police – Progress Letter from the Municipal Policing Bureau

13.4 The Voice, Vol 14 No. 16

Resolution No. 17-08-26

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.4 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

N/A

16. Confirmatory By-law

Resolution No. 17-08-27

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-42 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-08-28

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-42 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-08-29

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that this meeting do now adjourn at 8:56 p.m.

Carried. Regular Meeting Minutes August 14, 2017

10

General Accounts CAO

Mayor

July 31, 2017

Minutes of a Special Meeting held in the Council Chambers/ Community Hall, 937907 Marsh Bay Road, Coleman Township, on Monday, July 31th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:01 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

Members of the Press Present:

0

3. Adoption of the Agenda

Resolution No. 17-07-29

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the special meeting of July 31, 2017, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Accounts

Resolution No. 17-07-30

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the general accounts in the amount of $114,772.06 be passed and paid.

Carried.

6. Staff Update

6.1. Administration – The CAO presented a thank you letter from the Cobalt Silverland Cemetery for the annual donation. The Township received a request from the Fire Department to host a Barbeque at Bass Lake, and Council approved the request. The CAO discussed the end of season fun day for the Bass Lake Swim and Recreation Program; Council agreed to transition from a campout to an evening with activities, such as a campfire, games, barbeque, etc. Mr. Reiner Mielke provided the office with a letter, as a follow-up to his delegation on July 10, 2017. He made a mining lands inquiry to the Ministry of Northern Development and Mines, to ask that the Mining Act give consideration to the preservation of Ontario’s Mining Heritage. Mayor Cleroux updated that a meeting has been arranged with Agnico, the Township, and the Cobalt Historical Society to discuss heritage designations for the Nipissing 404 site.

7. By-laws

7.1. Sale of Land – Cobalt Power Group Inc. – Council tabled by-law 17-35

Special Meeting Minutes July 31, 2017

2

7.2. Septic System Installation – Bass Lake Park

Resolution No. 17-07-31

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-36 being a by-law to enter into an Agreement with James Lathem Excavating Ltd. to supply all services, equipment, labour, supervision, tools, and materials that are necessary for the installation of two Septic Systems at Bass Lake Park be read a first and second time.

Carried.

Resolution No. 17-07-32

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-36 be read a third and final time and be passed and enacted.

Carried.

8. New Business

8.1. Conferences:

8.1.1. None

8.2. Motions:

8.2.1. Exclusion of Amortization from Budget

Resolution No. 17-07-33

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Whereas The Township of Coleman is required to follow the accounting standards established by the Public Sector Accounting Board; and

Whereas with the introduction of tangible capital asset accounting in 2009, the new accounting standards do not require budgets to be prepared on the same basis as actual are recorded; and

Whereas the Township of Coleman continues to prepare budgets on a modified accrual basis, an annual budget which is an important exercise, one which plans for current and future activities and acquisitions; and

Whereas a key outcome of the annual budget is a tax rate which Council approves and which is based on annual cash requirements and therefore does not include the PSAB requirements around accrual accounting and accounting for “non-financial assets and liabilities”; and

Whereas The Province of Ontario introduced Ontario Regulation 284/09 (O. Reg. 284/09) that allows municipalities to exclude from its annual budget estimated expenses related to the following: 1) Amortization 2) Post-employment benefits 3) Solid waste landfill closure and post-closure; and

Whereas the regulation requires the municipality report on the impact of these excluded costs and, before adopting a budget for the year that excludes any of the expenses listed above, Council must adopt the report by resolution;

Be it resolved that the Council of The Corporation of the Township of Coleman’s 2017 budget and associated tax levy excludes the following: Amortization expense: $310,162.

Carried.

8.3. Ministry of Northern Development and Mines – Exploration Permit Applications – Cruz Cobalt Corp. and Tri Origin Exploration Ltd.

Council expressed some concerns over the proposed areas, and will submit a comment through the Environmental Registry that meetings should be held with Council/ the public prior to any work commencing. Special Meeting Minutes July 31, 2017

3

9. Correspondence

9.1. Cobalt Classic Theatre – Funding Partner

9.2. Communities in Bloom – May 2017

9.3. Federation of Northern Ontario Municipalities

9.4. ieso – Annual Report

9.5. Ministry of Government and Consumer Services – Freedom of Information Search Tip Sheet

9.6. Ministry of Finance – The Vacancy Rebate and Reduction Program Update

9.7. Ministry of Municipal Affairs – Second Units Info Sheet – Spring 2017

9.8. Municipal World – August 2017

9.9. Northern Ontario Business – August 2017

9.10. Sylvia Jones, MPP – Bill 141

9.11. The Voice, Vol 14 No. 15

9.12. The Working Forest – Summer #2 2017

Resolution No. 17-06-34

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that that correspondence items 9.1 to 19.12 be noted, filed and recorded in the minutes of this meeting.

Carried.

10. Adjournment

Resolution No. 17-06-35

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 7:10 p.m.

Carried. Special Meeting Minutes July 31, 2017

4

General Accounts CAO

Mayor

July 10, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, July 10th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:03 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

4

Members of Press Present:

Jim Patrick, CJTT

3. Adoption of the Agenda

The CAO requested item 11.2.9 Temiskaming Printing – Temiskaming Shores and Area Map; and item 11.2.10 Temiskaming Printing – Earlton Steam Show, be added under section 11.2 Motions.

Resolution No. 17-07-01

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the regular meeting of July 10, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Lois Perry declared a conflict of interest for items 11.2.9 Temiskaming Printing – Temiskaming Shores and Area Map; and 11.2.10 Temiskaming Printing – Earlton Steam Show, under section 11.2 Motions.

Councillor Ken Laffrenier declared a conflict of interest under section 11.3 Volunteer Opportunity Requests.

5. Adoption of the Minutes

Resolution No. 17-07-02

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – June 19, 2017

2. Special Meeting – June 27, 2017

Carried.

6. Accounts

Resolution No. 17-07-03

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the general accounts in the amount of $100,159.94 be passed and paid.

Carried. Regular Meeting Minutes July 10, 2017

2

Resolution No. 17-07-04

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that payroll in the amount of $17,884.45 for the month of June be passed and paid.

Carried.

7. Petitions and Delegations

7.1 Cobalt Historical Society, Mr. Reiner Mielke – Re: Presentation – Preserve Milling Structures

Mr. Mielke provided a package for Mayor and Council containing information on how to designate a municipal heritage property, which included a handout and tool kit. He discussed the Mining Act and the regulations regarding the remediation and restoration of mine sites. It is felt that this regulation would destroy the Nipissing 404 (low and high grade mills), as it would have to be brought to 3 meters or less. If the Nipissing 404 was designated a provincial heritage site, it would maintain its heritage value for continued use for tourism. Council would be interested in preserving local historical features; however, Mayor Cleroux requested the Cobalt Historical Society arrange a meeting with the land owners before direction is provided. Lastly, Mr. Mielke inquired if the Township would be interested in mining equipment for display at the headframe. Council requested a list of material and pictures for consideration.

7.2 Jill Koza, Representative for the Coleman Township Bass Lake Committee – Recreation Program

The Township was successful in its application to the Kids Sake Program towards equipment for the Bass Lake Recreation program, such as a volleyball net, am activity table and a tether ball. The quote to install a volleyball court surface was $5,000; therefore, Council discussed if the court could be installed in-house. Ms. Koza completed a site visit with a local volleyball player to stake out a proposed location. Council directed the CAO to speak with the Public Works Foreman.

7.3 Portage Bay Association, Mario Chitaroni – Re: Subdivision – Mario Chitaroni.

Following the public meeting on June 27, 2017, Mr. Chitaroni stated that he has instructed his lawyer to get an opinion from Russell Christie LLP regarding the road, and requested his planner to sketch an alternative road on the plan, if that route is acceptable. Mr. Chitaroni inquired if Council received follow-up information from J.L Richards. The Township’s planner has committed to providing a memo as a follow-up to the public meeting to address the actions items, and the Chitaroni’s will be notified when the memo is included on the agenda.

8. Staff Reports

1. Works Department – No update.

2. Fire Department – Council congratulated the Coleman, Cobalt and Latchford’s Fire Departments, the Cobalt/Coleman Lion’s Club and the Canada Day Committee for a successful Canada Day celebration.

3. Administration: The CAO received a concern that the new gazebo is located in an area that could be damaged by baseballs during the August long-weekend tournament. Council directed the CAO to obtain netting to protect the structure. Council discussed a new cellphone plan offered through Bell for public service organizations; and directed the CAO to investigate updating the Townships plans. A bear has been sighted at Bass Lake Park; the

Regular Meeting Minutes July 10, 2017

3

office staff prepared letters to notify the campers and swim program participants, as well as notified the Bear Wise Program. The CAO reviewed the 2017 Annual Repayment Limit with Council, and correspondence from the Economic Development Coordinator regarding upcoming funding opportunities. Council considered the Larose Bridge for the OCIF Top-up funding and requested a meeting with Cobalt to discuss the partnership, and a washroom/ change room facility at Bass Lake through the Ontario Trillium Capital Grant Stream. A thank you note was received from the recipient of the female athlete of the year award from St. Patrick’s school, and a thank you letter was received from Timiskaming Home Support for the annual donation. The CAO distributed a Staff Report recommending exiting the capping program for 2017; Council supported the recommendation.

Resolution No. 17-07-05

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Staff Report No. 2017-07-01 regarding exiting the capping program in respect of the Multi-Residential, Commercial and Industrial property classes for 2017 and subsequent taxation years; and

That Council directs staff to prepare the necessary by-law for consideration at the July 10, 2017 Regular Council meeting.

Carried.

The office has received several requests for volunteer hours; therefore, the CAO distributed a staff report requesting the adoption of a Volunteer Application Form and associated agreement prior to accepting any volunteers; Council supported the request.

Resolution No. 17-07-06

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the Council of The Corporation of the Township of Coleman hereby acknowledges receipt of Staff Report No. 2017-07-02 regarding the adoption of a Volunteer Information Form and Agreement; and

That Council directs staff to prepare the necessary by-law for consideration at the July 10, 2017 Regular Council meeting.

Carried.

4. Animal Service Provider – No Update.

Resolution No. 17-07-07

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Tax Ratios

Resolution No. 17-07-08

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-29 being a By-Law for establishing tax ratios for 2017 be read a first and second time.

Carried. Regular Meeting Minutes July 10, 2017

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Resolution No. 17-07-09

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-29 be read a third and final time and be passed and enacted.

Carried

9.2. Tax Rates

Resolution No. 17-07-10

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-30 being a By-law to provide for the adoption of tax rates, and to further provide for penalty and interest in default of payment thereof for 2017 to adopt the current estimates for the year 2017, and set a cut-off date for the frozen assessment listing

be read a first and second time.

Carried

Resolution No. 17-07-11

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-30 be read a third and final time and be passed and enacted

Carried

9.3. Exit Tax Capping Program

Resolution No. 17-07-12

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-31 being a By-law to exit the tax capping program for the Commercial, Industrial, and Multi-Residential Property Classes for the year 2017 and for subsequent taxation years be read a first and second time.

Carried

Resolution No. 17-07-13

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-31 be read a third and final time and be passed and enacted

Carried

9.4. Coleman Township Volunteer Form and Agreement

Resolution No. 17-06-14

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-32 being a By-law to adopt a Coleman Township Volunteer Form and Agreement be read a first and second time.

Carried

Resolution No. 17-07-15

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-32 be read a third and final time and be passed and enacted

Carried

9.5. Bass Lake Baseball Field Request Form and Agreement

Resolution No. 17-07-16

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-33 being a By-law to adopt a Bass Lake Baseball Field Request Form and Agreement be read a first and second time.

Carried Regular Meeting Minutes July 10, 2017

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Resolution No. 17-07-17

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-33 be read a third and final time and be passed and enacted

Carried.

10. Business Arising from the Minutes

None

11. New Business

11.1 Conferences:

11.1.1 None

11.2 Motions:

11.2.1 Bass Lake Ultraviolet System – Quotation – Tabled

11.2.2 Bell Mobility – Consent for approving collocation – Tabled

11.2.3 NEOnet Data Conversion Project – GPS Device

Resolution No. 17-07-18

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Whereas with the remaining NEOnet project funding, CGIS provided the option to purchase the following Trimble GPS package for $5,000:

 One Trimble R1 GPS Receiver

 One year subscription to Terraflex Mobile Data Collection Software

 Training and Set-up of the GPS

 Integration of culvert and sign data into CGIS

Whereas the GPS package is funded under the NEOnet funding, which will cover approximately 92 percent of the $5,000 cost;

Be it resolved that Council for the Township of Coleman approves the purchase of the Trimble GPS package for $5,000, plus HST, with 92 percent of the package costs covered through NEOnet funding.

Carried

11.2.4 OCWA Expenditure Request – ABB Flow Meter supply and install – Tabled

11.2.5 Temiskaming Printing – Summer Season Magazine Advertisement – Tabled

11.2.6 Municipality of Killarney – End to Payment Out of Court for Municipalities

Resolution No. 17-07-19

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffreiner

Be it resolved that Council for the Corporation of the Township of Coleman supports the Municipality of Killarney’s resolution passed at their meeting of Council on May 17th, 2017, regarding the Bill 68 – Tax registration Procedures which would end payments out of court for municipalities; and

Further that this resolution of support be circulated to the Premier of Ontario, the Minister of Municipal Affairs, the MPP Timiskaming-Cochrane, FONOM, AMO, the Ontario Small Urban Municipalities, and the Municipality of Killarney.

Carried Regular Meeting Minutes July 10, 2017

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11.2.7 New Tecumseth – Carbon Tax – Not approved

11.2.8 Township of Edwardsburgh Cardinal – Property Standards Downloading – Not Approved

11.2.9 Temiskaming Printing – Temiskaming Shores and Area Map

Resolution No. 17-07-20

Moved By: Councillor Ken Laffreiner

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman approves an advertisement in the Temiskaming Shores & Area Map for 2017, printed by Temiskaming Printing in the amount of $160 for a 5” x 2.5” page advertisement.

Carried

11.2.10 Temiskaming Printing – Earlton Steam Show – Not Approved

11.3 Volunteer Opportunity Requests

Council reviewed two letters received from students wishing to donate their time to assist with the Bass Lake Swim and Recreation Program. Council approved the requests up until August 16, 2017.

Resolution No. 17-07-21

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Township of Coleman approves the following volunteers for the Bass Lake Recreation Program for agreed upon dates and times up until August 16, 2017:

 Shannon O’Reilly

 Callista Laffrenier

Carried

11.4 Bass Lake Septic System Installation RFP No. 2017-06-01 – Tender Opening

The CAO opened the two tenders received for the Bass Lake Septic System Installation. Following a review of the tenders, Council awarded the contract to James Lathem Excavating Ltd.

Resolution No. 17-07-22

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas Coleman Township released an RFP for the Bass Lake Park Septic System Installation, which closed on Monday, July 10, 2017 at 4:00 p.m.;

Whereas two tender submissions were received;

Be it resolved that Council for the Township of Coleman accepts the tender received from James Lathem Excavating Ltd. in the amount of $23,869.00 plus HST for the Bass Lake Septic System Installation project.

Carried

12. Committee Reports

12.1. Public Works Dan Cleroux – Mayor Cleroux updated that a culvert was replaced on Clear Lake Road.

12.2. Finance, Cathy Marcella – The CAO presented the May 2017 Financial reports.

Regular Meeting Minutes July 10, 2017

7

12.3. Government Liaison, Dan Cleroux – Mayor Cleroux announced that the Town of Latchford will be hosting a grand-opening of the dam, and encouraged all Councillors to attend.

12.4. Tourism & Recreation, Lois Perry – No update

13. Correspondence

13.1. Cheryl Gallant – 2017 Federal Deficit Budget

13.2. CANHC – Municipal Support and Endorsement for Ontario Power Generation Proposal to Develop Deep Geological Repository for Low and Intermediate-Level Radioactive Waste in Kincardine

13.3. Earlton-Timiskaming Regional Airport Authority Minutes – April 20, 2017

13.4. Ernie Hardeman – Ontario PC Activities at AMO

13.5. Latchford 110/ Canada 150 Schedule of Events

13.6. Moose Call, July 2017

13.7. MIS Municipal Insurance – Risk Considerations, May 2017

13.8. Municipal World, July 2017

13.9. Municipal Monitor, Q2 2017

13.10. Northern Ontario Business, July 2017

13.11. Notice of Staking – Pin #61384-0053/ 61384-0045

13.12. Notice of Staking – Pin#61384-0046/ 61384-0068/ 61384-0112

13.13. Notice of Staking – Pin #61383-0009/ 61383-0010/ 61383-0095

13.14. Notice of Staking – Pin #61384-0009/61384-0010/ 61384-0220/ 61384-0038/61384-0065/ 61384-0039

13.15. Notice of Staking – Pin # 61384-0025/ 61384-0051/ 61384-0017/ 61384-0005/ 61384-0049/ 61384-0015/ 61384-0048/ 61384-0080

13.16. Notice to Surface Rights Owner (SRO) of Intent to Apply for and Exploration Permit

13.17. Office of the Lieutenant Governor of Ontario – Hosts Gala Concert to Celebrate 150 years of Confederation

13.18. Ombudsman – Annual Report 2016-2017 Fiscal Year

13.19. Recycling Product News – May/June 2017

13.20. Timiskaming Health Unit Board of Health Minutes – April 26, 2017

13.21. Timiskaming Health Unit Board – Tobacco Taxes and Contraband

13.22. The Voice, Vol 14 No. 14

13.23. The Working Forest, Summer #1 2017

Resolution No. 17-07-23

Moved By: Councillor Susan Cote

Seconded By: Councillor Ken Laffrenier

Be it resolved that correspondence items 13.1 to 13.23 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-07-24

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees; Regular Meeting Minutes July 10, 2017

8

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

Be it resolved that Council agrees to convene in closed session at 9:17 p.m. to discuss the following matters:

1. Tax Arrears Procedure

2. Sharp Lake

Carried.

Resolution No. 17-07-25

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council agrees reconvene in open session at 9:31 p.m. without a report.

Carried.

16. Confirmatory By-law

Resolution No. 17-07-26

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-34 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-06-27

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-34 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-07-28

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that this meeting do now adjourn at 9:32 p.m.

Carried. Regular Meeting Minutes July 10, 2017

9

General Accounts CAO

Mayor

Bass Lake Park Septic System Installation

The Township of Coleman is inviting proposals from qualified bidders to remove and dispose of two (2) existing holding tanks and replace with two septic systems at the Bass Lake Park and Campground, located at 877760 Bass Lake Road. One (1) system will be located adjacent to the Bass Lake Lodge and one (1) system will be adjacent to the Concession Stand.

Click below to view the full RFP:

Bass Lake Park Septic System Installation – RFP No. 2017-06-01

Addendum No. 1 to RFP No. 2017-06-01

June 27, 2017

Minutes of a Special Meeting held in the Council Chambers/ Community Hall, 937907 Marsh Bay Road, Coleman Township, on Tuesday, June 27th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Timothy Chadder, Senior Planner, J.L. Richards

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

24

Members of the Press Present:

Jim Patrick, CJTT

3. Adoption of the Agenda

Mayor Cleroux requested the addition of item 5.6 Bass Lake Lodge Rental, updating the Public Meeting – Chitaroni Plan of Subdivision Status Review to item 5.6.

Resolution No. 17-06-29

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the special meeting of June 27, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. New Business

5.1. Sale of Surplus Municipal Land – Tender Opening

The CAO opened the two tenders received for the Sale of Municipal Surplus Land, and Council awarded the tender to the highest bidder.

Resolution No. 17-06-30

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Whereas two tenders were received in response to the Sale of the following Surplus Municipal Land, which closed on Friday, June 23, 2017 at 4:00 p.m.:

 

Special Meeting Minutes June 27, 2017

2

Be it resolved that Council accepts the tender received from Cobalt Power Group Inc. in the amount of $70,000 (paid in two installments), and the NSR of 2 percent, with a buy back of $250,000 (CAD) for the first percent and $500,000 (CAD) for the second percent, as outlined in the letter of Request to Purchase Surplus Municipal Land, received on June 22, 2017.

Further that Council directs the CAO prepare the necessary documents to prepare for the sale of municipal land.

Carried.

5.2. Bass Lake Gazebo Electrical Installation Quotation

Resolution No. 17-06-31

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Whereas the CAO requested receipt of three quotations for the installation of electrical (i.e. lighting and outlets) in the Bass Lake Gazebo by June 27, 2017 for council consideration;

Be it resolved that that the Council for the Township of Coleman accepts the quotation from T.J. Adshead Inc. for the installation of a 60 amp service with breaker panel, including celling lights and wall outlets for the Bass Lake gazebo, for $4,820.00, plus HST.

Carried.

5.3. Bass Lake Ultraviolet (UV) Water Filtration System Quotation

The CAO has requested four quotations for the UV system at Bass Lake; to date, the Township has received one for consideration. Council requested that additional quotations be sought for the next regular meeting.

5.4. Request for Proposal – Bass Lake Septic Systems for Concession Stand and Lodge/Lower Trailer Park

The CAO distributed the draft RFP document for the supply and install of two septic systems at Bass Lake. The specifications were provided in consultation with the Health Unit and T.J. Adshead. Council approved the document and selected a closing date of July 10, 2017.

5.5. Bass Lake Lodge Rental

The CAO contacted the Health Unit to indicate that Council would like to proceed with the rental of the Bass Lake Lodge without water/sewer services. The Public Health Inspector stated that as long as we designate a source of water and provide septic services (i.e. through rented port-a-potties or through existing services) the Township could rent the lodge. It was also noted that it is up to the Municipality how to satisfy the requirements. Council agreed and wished to proceed with the rental of the lodge using the existing water and septic systems nearest to the building, at the 2016 rental rate/

Resolution No. 17-06-32

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that that the Council for the Township of Coleman agrees to rent the Bass Lake Lodge to the Bearisto Family at the 2016 rate without internal water or sewer services.

Carried. Special Meeting Minutes June 27, 2017

3

5.6. Public Meeting – Chitaroni Plan of Subdivision Status Review

Council moved into the Coleman Community Hall to continue the meeting to discuss the status of Chitaroni Plan of Subdivision. Mayor Cleroux welcomed all who have attended and introduced Mr. Timothy Chadder, Senior Planner from J.L Richards. Mr. Chadder will review a PowerPoint Presentation, and will invite questions following the presentation. Mayor Cleroux requested that the attendees of the meeting sign the attendance sheet.

Mr. Chadder began by reviewing the agenda for the discussion, which included a brief history of the plan of subdivision, a review of outstanding items, an outline of options for the road, and working together to move forward. In 1984/1985 Council recognized construction had been started on the road; Council allowed some lots to be created, and the Township was waiting for the rest of the conditions of the subdivision to be completed to finish the process. From 1985-2012, several lots were sold out of the plan. In 2012, efforts were made by the Township and the Applicant to identify outstanding items and move towards completion of the plan including: road construction and inspection (complete); subdivision agreement (complete); and surveying the lands (lots and road) (complete); however, the survey identified an issue regarding the location of the road. The issue with this outstanding item includes the ownership/location of part of the Road:

 Road not as per draft approval

 Part of the road has been constructed on property that is not under the ownership of the applicant

 The full extent of the road needs to be able to be transferred to the Township to complete the Subdivision

 The Subdivision Agreement signed by the applicants in 2014 acknowledged that they were responsible for the following: The Portion of Pin 61384-0120 (LT) not owned by the “owners”, on which the road is constructed, will be transferred to the corporation by way of a part on a Reference Plan prior to the registration of the subdivision

Mr. Chadder proceeded to discuss the options for the Road which included:

1. Applicants purchase the lands on which the road is constructed to form part of the Plan of Subdivision to transfer to the Township

2. Applicants reconstruct lands fully on their property

3. Municipal expropriation of neighbouring lands, which is not recommended to facilitate private development. There are also costs incurred by the taxpayers of the whole Township to undertake this process, as well as is subject to appeal.

Mr. Chadder completed the presentation by providing a summary of the discussion:

 The plans for the subdivision were shown to be under applicants’ ownership in 1985 application

 The Township inspections assumed that applicant owned road

 The 2013 survey identified that part of the road is not owned by the applicant

 Typical part of process was to plow the road to serve those who purchased lots on the assumption that the subdivision was in process, and why the lots were created.

 The Township wants to see the Plan of Subdivision completed; they are not putting up road blocks, but there is a process to be followed.

Mr. Mario Chitaroni addressed Mayor and Council. He began by providing a brief history on the file, and that the Chitaroni family began the process in 1980-1981. Mr. Chitaroni referenced a letter from the Ministry of Municipal Affairs stating that a Council resolution, dated February 12, 1985, indicated that the Township had accepted the roads which service the subdivision, and a subsequent letter to the Ministry confirmed that the Township had accepted the roads and noted that public access was currently provided to the draft approved lots. Mr. Chadder commented that resolutions are part of the process, but a road can only be assumed by By-Law. Mr. Chitaroni disagreed, and stated that the Chitaroni’s planner contradicts the opinion of J.L. Richards. The Chitaroni family feels that the Township has been negligent by not assuming the road, as the resolution outlined clear intent. Mr. Chitaroni stated that they have a desire to resolve the issues to complete the process; however, requests Special Meeting Minutes June 27, 2017

4

the Township honour its commitment. Mr. Chitaroni continued by stating Portage Bay Road has been a public road and people have been travelling it for 37 years. The Chitaroni family has invested into the construction of the road to ensure it is up to today’s standards, and the municipality assuming the road is in the public interest. Mr. Chitaroni commented that the Township has set a precedent for assuming roads in the past, under the five percent assumed road allowance for the Township of Coleman, and Nina Chitaroni provided the Mayor with a list. They inquired why the Township could not fulfil its commitment by assuming the road under the five percent rule. Mr. Chadder commented that there is a process for dedicating roads, and the process is different when a subdivision is involved; he reiterated that resolutions are part of the process, but the Township must have passed a by-law to accept the road into the system. Mayor Cleroux read two excerpts from 1989 minutes. The first was dated October 23, 1989 which read, that Mr. Chitaroni will be advised that it is Council`s opinion it is not in the best interest of the municipality to accept to maintain his subdivision roads. The decision is a result of correspondence from Ministry of Municipal Affairs, Ministry of Transportation and our Solicitor. The second was dated November 13, 1989, which stated that Gordon and Gordon Correspondence advised Subdivision roads are not Township Roads. No public funds have been spent on these roads and Council have never passed a by-law accepting these roads. Mr. Bill Ramsay stated that in some cases roads are drawn on plans and are not constructed in the same location due to site obstacles, as the person preparing the plan may not have seen the site. He inquired if the road could be redrawn to show its location fully on the applicant’s property. He also requested that the Township seek a legal opinion from the law firm of Russell Christie. Mr. Chadder commented that they will investigate. Mr. Chitaroni concluded his delegation by thanking Mayor and Council, and requested that the Township comply with the intent of the resolution.

Mr. Chadder concluded the meeting by providing a synopsis of the discussion and action items:

 Obtain an understanding and verify the intent of the resolutions passed by Council on February 11, 1985.

 Determine where the subdivision begins and how much of the road is included in the Plan of Subdivision. It is the Township’s planners’ opinion that it begins at the beginning of the proposed road shown on the plan; however, it is the Chitaroni’ opinion that the plan begins where the lots begin.

 Will investigate option proposed by Mr. Bill Ramsay to draw an alternate route on the plan.

6. Adjournment

Resolution No. 17-06-33

Moved By: Councillor Susan Cote

Seconded By: Councillor Lois Perry

Be it resolved that this meeting do now adjourn at 8:00 p.m.

Carried.