April 3, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, April 3rd, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:02 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

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3. Adoption of the Agenda

Mayor Dan Cleroux requested a TeMAG resolution be included as item 11.2.4, under Motions.

Resolution No. 17-04-01

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the agenda for the regular meeting of April 4, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-04-02

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – March 20, 2017

2. Special Meeting – March 27, 2017

Carried.

6. Accounts

Resolution No. 17-04-03

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that the general accounts in the amount of $90,541.39 be passed and paid.

Carried.

Resolution No. 17-04-04

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that payroll accounts in the amount of $26,713.71 for the month of March 2017 be passed and paid.

Carried. Regular Meeting Minutes April 3, 2017

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7. Petitions and Delegations

7.1 Aurele Miron, Miron Topsoil – Discussion of Firstbrook Quarry Application and to Address Concerns

Aurele Miron, Aurelda Ethier and Josee Ames were in attendance to discuss Miron Top Soil’s Aggregate Permit Application located in Firstbrook Township. A package was provided to Mayor and Council, which included a letter from the Ministry of Natural Resources and Forestry, a site plan and corresponding notes. Ms. Ethier commented that the viewscape for Loon Lake residents would not be affected. Mayor Cleroux inquired about procedures for blasting. Miron Top Soil would notify the Township, fire departments and the affected residents. Councillor Perry inquired which road would be used for access and for the hauling of material, as well as if the pit would affect any trails. Mr. Miron commented that Dump Road may be used; however, would like to utilize Moose Lake Road. Mr. Miron noted that they have been in contact with the Nordic Ski Club regarding trail concerns. Councillor Perry expressed concerns with the noise and dust generated from crushing activities. Mr. Miron commented that the hours of operation would be observed according to local by-laws and water is applied to keep dust down. The CAO will send a copy of the Township’s Pits and Quarries By-law.

7.2 Danielle Girard, CPA, CA – Kemp Elliott & Blaire LLP – Presentation of Consolidated Financial Statements for the year end December 31, 2016

Ms. Girard completed an overview of the 2016 financial statements for the Township of Coleman, as well as reviewed a letter to Council providing an overview of the most notable changes.

8. Staff Reports

1. Works Department – No update

2. Fire Department – The CAO updated that four members of the fire department attended the Northeastern Fire Education Conference. The Fire Chief inquired if the quotations for the bunker gear could be extended; unfortunately, not beyond an additional two week period. Council commented the Township will be begin replacing bunker gear suites this year and will arrange for a replacement schedule going forward.

3. Administration: The CAO reviewed a letter received from the Cobalt Public Library requesting an increase to their annual donation. The letter was directed to the Finance Committee for consideration in the budget. A letter from the Town of Latchford was received, regarding sharing road maintenance services. Council is interested and requested a list of roads included in the proposal. The CCL Committee awarded the tender to develop a comprehensive map (including ATV, Snowmobile trails, points of interest, etc.) to Heritage Technics. The project should be completed by June 15, 2017. Council discussed Spring Clean-Up Week – scheduled for Tuesday, May 23rd until Friday, May 26th, 2017. The CAO noted that an update of the Township’s Fees by-law will be presented to Council at an upcoming regular meeting for review and comment. Mayor Cleroux noted that April 9, 2017 is Vimy Ridge day, and the Municipal Office flags will be lowered to haft-mast. Four pieces of office equipment are no longer in working order; therefore, the CAO requested that they be declared surplus for disposal.

Regular Meeting Minutes April 3, 2017

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Resolution No. 17-04-05

Moved By: Councillor Lois Perry Seconded By: Councillor Ken Laffrenier Whereas, the Chief Administrative Office has requested that the following items in the Township Office be declared surplus so that they may be properly disposed of and/or discarded due to the working condition of the equipment:

 One (1) HP OfficeJet 6500 A Printer

 One (1) HP LaserJet P2035 Printer

 One (1) Brother MFC-J65100W Printer

 One (1) Acer Aspire 5920 Laptop

Be it resolved that the Council for the Township of Coleman hereby authorizes that the miscellaneous equipment from the Municipal Office be declared surplus and properly disposed of and/or discarded.

Carried.

4. Animal Service Provider – The animal control officer received two calls for dogs running at large.

Resolution No. 17-04-06

Moved By: Councillor Cathy Marcella Seconded By: Councillor Susan Cote Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. To Repeal By-law 16-34 to enter into an Agreement with Willard Bus Lines

The CAO was speaking with Willard Bus Lines, and due to low enrollment in the after school program this agreement is no longer required.

Resolution No. 17-04-07

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-15 being a by-law to repeal by-law no. 16-34 (Being a By-law to enter into an Agreement with Willard Bus Lines for the use of the Corporation of the Township of Coleman’s Municipal Parking Lot located at 937907 Marsh Bay Road) be read a first and second time.

Carried.

Resolution No. 17-04-08

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcelaa

Be it resolved that By-Law No. 17-15 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

10.1. Bass Lake Gazebo/ Lifeguard Shack – Following the review of the RFP’s Council awarded the tender to Armand Maurice Construction.

Resolution No. 17-04-09

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Corporation of the Township of Coleman accepts the RFP submission from Armand Maurice Construction, dated March 24, 2017, in response to RFP No. 2017-03-01, to supply all the services, equipment, labour, supervision, tools and materials that are necessary for the construction of a Gazebo/ Lifeguard Shack; and Regular Meeting Minutes April 3, 2017

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Further that Council directs the CAO to contact Armand Maurice Construction to identify as the successful proponent, subject to the execution of a written contract.

Carried.

11. New Business

11.1 Conferences:

11.1.1 Ontario Association of Fire Chiefs – OAFC 2017 Municipal Officials Seminar

11.2 Motions:

11.2.1 Northeastern Manitoulin & the Islands – Hydro One Delivery Fees

Resolution No. 17-04-11

Moved By: Councillor Lois Perry Seconded By: Councillor Cathy Marcella Be it resolved that Council for the Corporation of the Township of Coleman supports the Northeastern Manitoulin & the Islands (NEMI) resolution No. 55-03-2017 regarding a the Hydro One delivery fees; and

Further that this resolution of support be circulated to Premier Wynne, Minister Thibeault and the Northeastern Manitoulin & the Islands.

Carried.

11.2.2 Town of Latchford – Water Management Plan for Montreal River

Resolution No. 17-04-10

Moved By: Councillor Cathy Marcella Seconded By: Councillor Lois Perry Be it resolved that Council for the Corporation of the Township of Coleman supports the Town of Latchford’s resolution No. 17/052 regarding a Water Management Plan for the Montreal River; and

Further that this resolution of support be circulated to the MNRF District Offices in North Bay and Kirkland Lake, and to the OPG Timmins Office for their information.

Carried.

11.2.3 FONOM/ MMA Conference

Resolution No. 17-04-12

Moved By: Councillor Cathy Marcella Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman approves two registrations to the 2017 FONOM/ MMA Northeastern Ontario Municipal Conference in North Bay from May 10-12, 2017, for $375, plus HST, per person.

Carried.

11.2.4 TeMAG – Voter Signatures

Resolution No. 17-04-13

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman supports the Temiskaming Mayors Action Group’s (TeMAG) resolution dated March 25, 2017 regarding its petition to re-evaluate the requirement for 25 voter signatures supporting nominations of municipal council candidates; and

Further that this resolution of support be circulated to the Minister of Municipal Affairs, the Critics for Municipal Affairs; the Association of Municipalities of Ontario; and the Regular Meeting Minutes April 3, 2017

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Federation of Northern Ontario Municipalities for consideration, as well as the Temiskaming Mayors Action Group.

Carried.

11.3 Canada Day Event – Mayor Cleroux updated that the joint Cobalt-Coleman Canada Day event will have activities in both communities. The event will transition to Bass Lake Park where the Cobalt/Coleman Lions Club will be hosting an event including activities and games for children and a Barbeque.

11.4 Request to extend Development Agreement – Council reviewed a letter received from Hearn Construction requesting an extension to the development agreement. Council approved the request to December 2018.

Resolution No. 17-04-14

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Whereas Council entered into a Development Agreement with Hearn Construction to develop the Lands and to construct thereon a residential building of at least 1,000 square feet; and

Whereas the Purchaser submitted a letter to Council requesting an extension;

Be it resolved that Council for the Township of Coleman approves the extension request to December 2018.

Carried.

12. Committee Reports

12.1. Public Works, Dan Cleroux – No Update

12.2. Finance, Cathy Marcella – The Finance Committee would like to present the 2017 Municipal Budget to Council at the Regular meeting on April 18th, 2017.

12.3. Government Liaison, Dan Cleroux Mayor Cleroux attended an information meeting regarding the federal budget presentation from Department of Finance Canada

12.4. Tourism & Recreation, Lois Perry – The Bass Lake Committee will be meeting on April 5, 2017 at 6:00 p.m. Municipal Council Chambers. The CAO inquired if the swim and recreation program rate should be reviewed, and include a non-resident rate. Council is in favour of the proposal.

13. Correspondence

13.1 AMCTO – Election Express – Keep Calm and Prepare

13.2 Earlton-Timiskaming Regional Airport Authority (ETRAA) Minutes – February 23, 2017

13.3 FONOM – Board of Directors Tours House of Kin

13.4 FONOM – Board of Directors Hold March Meeting in Sudbury

13.5 Ministry of Natural Resources and Forestry – Received Resolution regarding Black Bear Hunting License Validation Form

13.6 Ministry of Natural Resources and Forestry – Inspection of Approved 2017-2018 Annual Work Schedule Sudbury Forest

13.7 Ministtry of Citizenship and Immigration – Order of Ontario

13.8 Municipal Monitor – Q1 2017

13.9 Northern Ontario Business – April 2017

13.10 Sylvia Jones, MPP – PC Critic for Infrastructure

13.11 THU – Board of Health Minutes

Regular Meeting Minutes April 3, 2017

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Resolution No. 17-04-15

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.11 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-04-16

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local

board employees;

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

Be it resolved that Council agrees to convene in closed session at 8:10 p.m. to discuss the following matters:

1. Request to Purchase Municipal Property

2. Tax Arrears Procedure

Carried.

Resolution No. 17-04-17

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 8:35 p.m. with a report.

Carried.

Council directed the CAO to prepare a motion to surplus a parcel of land owned by the Township of Coleman to begin the procedure for sale, as well as directed the CAO to advertise the tax sale property a second time.

Resolution No. 17-04-18

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Whereas pursuant to Section 268 of the Municipal Act before selling any land Council shall by by-law or resolution at a meeting open to the public declare land to be surplus; and

Whereas the Township of Coleman defines the process and procedure for the sale of real property owned by the Municipality in By-law No. 04-34;

Therefore be it resolved that the Council for The Corporation of the Township of Coleman declares the following land surplus to the Corporation’s municipal requirements and may be disposed of by sale, subject to compliance with the provisions of the Municipal Act, and in accordance with By law No 04-34 respecting the land sale procedures.

1. COLEMAN CON 5 S PT LOT 12 PCL 13604SST

Carried. Regular Meeting Minutes April 3, 2017

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16. Confirmatory By-law

Resolution No. 17-04-19

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that By-Law No. 17-16 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 17-04-20

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-16 be read a third and final time and be passed and enacted.

Carried.

17. Adjournment

Resolution No. 17-04-21

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that this meeting do now adjourn at 8:48 p.m.

Carried. Regular Meeting Minutes April 3, 2017

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General Accounts CAO

Mayor