April 18, 2017

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Tuesday, April 18th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:04 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief

Regrets:

Brian Bigelow, Public Works Foreman

Members of the Public Present:

6

3. Adoption of the Agenda

Mayor Cleroux requested the addition of item no. 11.7 Explornet under New Business.

Resolution No. 17-04-22

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the agenda for the regular meeting of April 18, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 17-03-23

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1. Regular Meeting – April 3, 2017

Carried.

6. Accounts

Resolution No. 17-03-24

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the general accounts in the amount of $55,738.48 be passed and paid.

Carried.

7. Petitions and Delegations

7.1 Michelle Anderson, CCL Economic Development Officer – Update – Michelle Anderson provided a copy of the Connect to Innovate funding application with the Council package. She inquired if there were any questions. Council approved the submission of the application.

Regular Meeting Minutes April 18, 2017

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Resolution No. 17-04-25

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas the Connect to Innovate program will invest $500 million by 2021, to bring high-speed Internet to rural and remote communities in Canada; and

Whereas, in these communities, challenging geography and smaller populations present barriers to private sector investment in building, operating and maintaining infrastructure; and

Whereas, this program will support new “backbone” infrastructure to connect institutions like schools and hospitals with a portion of funding for upgrades and “last-mile” infrastructure to households and businesses;

Be it resolved that Council for the Township of Coleman supports the submission of the Connect to Innovate funding application as a partnership with the Town of Latchford and a local Internet Service Provider (Parolink) in an effort to improve internet service availability throughout both municipalities; and

Further that Council for the Township of Coleman commits to a municipal contribution of $12,500.00.

Carried.

7.2 Cobalt Historical Society – Update

It was with great sadness that Council received news of the passing of Ms. Viviane Hylands. Council offered their deepest sympathy to her family and friends, and expressed their highest respect for Ms. Hylands, as she was a dedicated resident of her community.

7.3 Marsh Bay Association – Water Management Plan – Mr. Jim O’Brien provided the draft terms of reference for the Montreal River Water Management Plan Standing Advisory Committee; to date, the Plan or the Committee has not been implemented. He expressed concerns regarding the opportunity to participate and communicate with the Ministry of Natural Resources and Forestry (MNRF), since (under the 2002 guidelines), land owners along the Montreal River signed easement agreements under the pretense of the above-noted agreement. Mr. O’Brien has contacted the MNRF; however, has not been able to reach a representative. Mayor Cleroux recommended submitting a letter to Council, and the Township will invite the MNRF to a meeting.

8. Staff Reports

1. Works Department – The Public Works Department is working on spring maintenance, including monitoring water levels of local lakes and culverts. The Foreman contacted Miller Paving to discuss maintenance on the municipal parking lot.

2. Fire Department – Don Laitinen, Fire Chief, updated that the Fire Department received an application for membership from Kayla Kirkland; Council directed the CAO to prepare a motion for the next regular meeting. The Fire Chief will be organizing Post Traumatic Stress Disorder (PTSD) training for the Department, as well as reminded Council of the Ontario Fire Marshall (OFM) training scheduled in the Community Hall on May 5-7, 2017. The Department will be completing carbon monoxide detector inspections at camping businesses this summer, as well as participating in the Canada Day event at Bass Lake. An executive committee has been meeting to update the departments Standard Operating Guidelines (SOGs); when the draft documents are complete, they will be presented to Council for review and endorsement. The Fire Chief noted that it is expected to be a very dry summer, and urges residents to exercise caution while burning. The Township will not issue Fire Permits for the burning of brush during the months of July and August, and will be maintaining a zero tolerance policy for those who do not follow the burning by-law.

3. Administration: The CAO discussed the road maintenance sharing agreement proposal between the Town of Latchford and the Township of Coleman. Council approved the proposal and directed the CAO speak with Latchford to arrange the terms of agreement.

Regular Meeting Minutes April 18, 2017

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4. Animal Service Provider – No update.

Resolution No. 17-04-29

Moved By: Councillor Ken Laffrenier Seconded By: Councillor Cathy Marcella Be it resolved that the Staff reports be noted and listed in the minutes of this meeting.

Carried.

9. By-laws

9.1. Agreement for Gazebo/ Lifeguard Shack Construction

Resolution No. 17-04-30

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-17 being a by-law to enter into an Agreement with Armand Maurice Construction to supply all services, equipment, labour, supervision, tools and materials that are necessary for the Construction of a Gazebo/ Lifeguard Shack at Bass Lake Beach be read a first and second time.

Carried.

Resolution No. 17-04-31

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-17 be read a third and final time and be passed and enacted.

Carried.

10. Business Arising from the Minutes

None

11. New Business

11.1 Conferences:

11.1.1 Provincial Emergency Management Conference

11.2 Motions:

11.2.1 Bass Lake Camping Rates – 2017

Resolution No. 17-04-32

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Be it resolved that Council for the Township of Coleman approves the Bass Lake Camping Rates for 2017 as follows: Regular Meeting Minutes April 18, 2017

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Carried.

11.2.2 Bass Lake Swimming and Recreation Program Rates – 2017

Resolution No. 17-04-33

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman approves the Bass Lake Swim and Recreation Program Rates for 2017 as follows:

Carried.

11.2.3 Municipality of Port Hope – Incineration of Waste – Not Approved

11.2.4 Municipality of Dutton Dunwich – Halt Wind Power Approvals in Unwilling Host Communities

Resolution No. 17-04-34

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Corporation of the Township of Coleman supports the Municipality Dutton Dunwich resolution no. 2017-06-27passed at their meeting of Council on April 12, 2017 supporting the Private Member’s Bill of Sam Oosterhoff, MPP for Niagara-West Glanbrook proposing the government halt all wind power approvals in unwilling host communities; and Regular Meeting Minutes April 18, 2017

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Further that this resolution of support be circulated to the Honourable Kathleen Wynne, Premier of Ontario; the Honourable Minister of Energy, Glenn Thibeault; the Association of Municipalities of Ontario (AMO), the MPP Timiskaming-Cochrane; and the Municipality of Dutton Dunwich.

Carried.

11.2.5 Francois Choquette, MP (Drummond) – Support of Bill C-203 – Not Approved

11.2.6 2016 Financial Statements

Resolution No. 17-04-34

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that Council accepts the 2016 Audited Financial Statements for The Corporation of the Township of Coleman.

Carried.

11.3 FONOM – Notice to Membership to Amend the FONOM Constitution – Council accepted for information.

11.4 Town of Kirkland Lake – DTSSAB Surplus Reserve – Council reviewed the letter and tabled until an upcoming meeting.

11.5 Temiskaming Transit – Donation Request – Council directed the CAO to include the donation in the 2017 budget.

11.6 Lions Club of Cobalt and Coleman – Donation Request for After School Recreational Opportunity – Council directed the CAO to contact the Lions Club to discuss applying to the Temiskaming Foundation Kids Sake Fund.

11.7 Explornet – Mayor Cleroux invited an Explornet representative to attend a public meeting to discuss the installation of towers for increased internet service coverage.

12. Committee Reports

12.1. Public Works Dan Cleroux – No Update.

12.2. Finance Cathy Marcella – The CAO commented that the 2017 budget presentation to Council has been postponed until a response is received for the use of OCIF funding, as it may modify the allocation of revenue for the payment of road infrastructure.

12.3. Government Liaison Dan Cleroux – No update.

12.4. Tourism & Recreation Lois Perry – The Bass Lake Committee will meet on April 20, 2017 to review candidates for the positions at Bass Lake.

13. Correspondence

13.1. Hydro One Joint Use Alert – Potential Hazard Wood Poles

13.2. BNE Contractors Inc. – Introduction Letter

13.3. Forests Ontario – Launch of Two Initiatives (Heritage Tree Program and Ontario’s Green Leaf Challenge)

13.4. Haliburton Solar & Wind

13.5. Moose Call – April 2017

13.6. Municipal World, April 2017

13.7. Notice of Confirmation of Staking – April 18, 2017 – Any work completed on our land

13.8. 2017 Premier’s Award for Agri-Food Innovation Excellence

13.9. TDG Safety Awareness – First Responder Safety Awareness Kit

Regular Meeting Minutes April 18, 2017

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Resolution No. 17-04-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that correspondence items 13.1 to 13.9 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Notice of Motion

None

15. In camera (closed) session

Resolution No. 17-04-26

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Whereas Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(c) A proposed or pending acquisition or disposition of land by the municipality or local board

Be it resolved that Council agrees to convene in closed session at 6:55 p.m. to discuss the following matters: – Request to Purchase Municipal Property

Carried.

Resolution No. 17-04-27

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that Council agrees reconvene in open session at 7:04 p.m. with a report.

Carried.

Resolution No. 17-04-28

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that the Council for The Corporation of the Township of Coleman approves the appraisal of fair market value as provided by Mary Church, Remax Real Estate for the real property owned by the Township, as described below:

1. COLEMAN CON 6 N PT LOT 1 PCL 10837SST

2. COLEMAN CON 6 N PT LOT 1 PCL 9023 9336SST

3. COLEMAN CON 6 N PT LOT 1 PCL 10726SST

4. COLEMAN CON 6 S PT LOT 1 PCL 5988NND

5. COLEMAN CON 6 N PT LOT 1 PCL 14246SST

6. COLEMAN CON 6 N PT LOT 2 PCL 17428SST

7. COLEMAN CON 3 S PT LOT 1 PCL 7776SST

8. COLEMAN CON 3 N PT LOT 1 PCL 2812NND

Further that Council for the Township of Coleman directs the CAO to provide notice to the public of the proposed sale per conditions outlined in the Township’s Sale of Real Property by-law No. 04-34.

Carried.

16. Confirmatory By-law

None

17. Adjournment

Resolution No. 17-04-37

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 8:12 p.m.

Carried. Regular Meeting Minutes April 18, 2017

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General Accounts CAO

Mayor